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HomeMy WebLinkAbout2012/12/04 Item 12CITY COUNCIL AGENDA STATEMENT ~~ ~ ,;~ ~'~~ CITY OF CHULA VISTA 12/4/12, Item ~~-- ITEM TITLE: PUBLIC HEARING ON CHULA VISTA'S PORTION OF THE REGIONAL TRANSPORTATION IMPROVEMENT PROGRAM RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE AMENDMENT OF THE TRANSNET LOCAL STREET IMPROVEMENT PROGRAM OF PROJECTS FOR FISCAL YEARS 2012/2013 THROUGH 2016/2017 FOR INCLUSION IN THE REGIONAL TRANSPORTATION IMPROVEMENT PROGRAM, REALLOCATING $85,000 TO CIP TF-368 AND $50,031 TO CIP STM-377 FROM THE UNALLOCATED TRANSNET CARRYOVER FUNDS, PROVIDING THE CERTIFICATION AND INDEMNITY STATEMENTS NECESSARY TO OBTAIN TRANSNET FUNDS AND PROVIDING AN EXEMPTION FROM CONSTRUCTING PEDESTRIAN FACILITIES ON D STREET BETWEEN THIRD AND FOURTH AVENUES SUBMITTED BY: DIRECTOR OF PUBLIC WORKS ~(~~, ~ ASSISTANT DIRECTO OF ENGIN G ~/~""""" REVIEWED BY: CITY MANAGER ASSISTANT CITY NAGER 4/STHS VOTE: YES ^ NO SUMMARY The San Diego Association of Governments (SANDAG) has notified the local agencies that requests for the December 2012 amendment to the Regional Transportation Improvement Program (RTIP) may be submitted beginning October 26, 2012. Signed resolutions must be submitted to SANDAG by December 7, 2012. ENVIRONMENTAL REVIEW The Director of Development Services has reviewed the proposed activity, consisting of approval to submit a funding request for various TransNet Projects to SANDAG, for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a "Project" as defined under Section 15378 of the State CEQA Guidelines. Therefore, pursuant to Section 15060 (c)(3) of the State CEQA Guidelines the activity is not subject to CEQA. Thus, no environmental review is necessary at this time. Although environmental review is not necessary at this time, once the scope of the individual projects proposed to be funded have been more specifically defined, environmental review will be required for each project and the appropriate environmental determination will be made. 12-1 12/4/12, Item /Z Page 2 of 5 RECOMMENDATION Council conduct the public hearing and adopt the resolution. BOARDS/COMMISSION RECOMMENDATION Not applicable. DISCUSSION TransNet History and Regulations The voters of San Diego County approved the TransNet Program as Proposition A in November 1987. This proposition enacted ahalf--cent increase in the countywide sales tax through 2008 to fund specified transportation programs and projects. One third of the revenues generated by the tax were allocated by SANDAG to the local agencies for local streets and roads purposes. These funds have been distributed to cities annually and programmed by cities into local projects. In November 2004, 67 percent of County voters supported Proposition A, which extends TransNet from 2008 to 2048. The TransNet Extension Ordinance states that at least 70 percent of the funds allocated to local agencies for local road projects should be used to fund construction of new or expanded facilities, major rehabilitation and reconstruction of roadways, traffic signalization, transportation infrastructure to support smart growth, capital improvements for transit facilities, and operating support for local shuttle and circulator transit routes (Congestion Relief). No more than 30 percent of TransNet funds allocated to local agencies for local road projects are expected to be used for local street and road maintenance. Projects included under the Congestion Relief portion of TransNet are required to accommodate travel by pedestrians and bicyclists in accordance with the TransNet Ordinance and Rule 20 of SANDAG Board Policy 31, "Accommodation of Bicyclists and Pedestrians". This rule states that "All new projects, or major reconstruction projects, funded by revenues provided under this Ordinance shall accommodate travel by pedestrians and bicyclists, except where pedestrians and bicyclists are prohibited by law from using a given facility or where the cost of including bikeways and walkways would be excessively disproportionate to the need or probable use." Evaluating bicycle and pedestrian accommodation is required for all major reconstruction projects included under Congestion Relief under the 70-30 requirement. The decision not to provide for pedestrian and bicycle facilities in a construction or major reconstruction project must be made for good cause, such as severe topographic or biologic constraints, unreasonable cost, lack of sufficient right-of--way, or missing curb and gutter (for sidewalks). Cities may use a bicycle or pedestrian master plan adopted by the City Council and approved by SANDAG within the last five years to determine the appropriate means of accommodating bicyclists and pedestrians in a given project. Since Chula Vista's Bikeway Master Plan Update was adopted by the City Council on February 1, 2011, and the Pedestrian Master Plan was adopted on June 22, 2010, they qualify under this provision. According to the report, "TransNet LSI Carryover Revenue and Programmed $ as of 11/9/2012", the City has a total carryover balance of $559,000 that has not been programmed. The funds that are needed at this time will be allocated from this balance. Changes will be made to the following projects: 12-2 12/4/12, Item ~2 Page 3 of 5 CHV08: Willow Street BridEe (STL-2611 The total amount of money in this project has not changed. However, Caltrans has agreed to move the construction money beyond the five-year RTIP period to Fiscal Year 2014-15. The construction funding and Open-to-Traffic date will be changed to agree with the Caltrans 2010/11 - 2015/16 Highway Bridge Program (Attachment 1). CHV46: Harborside Elementary Pedestrian Improvements (TF-368) In Amendment 13 of the 2010 RTIP, $177,000 of TransNet -Local Street Improvements (LSI) money in CHV46 was tamed over to Fiscal Year 2011-12. Subsequently, in the 2012 RTIP, only $27,000 of these funds were carried over into the 2012 RTIP because it was assumed that the remaining funds would be used in Fiscal Year 2011-12. However, only $65,000 of the TransNet-LSI was drawn down in Fiscal Year 2011-12. The remaining $85,000 has gone into the TransNet unallocated funds carry over. All the funds originally programmed in this project are now needed to cover expenses. Since there are sufficient funds, staff recommends transferring in $85,000 from the unallocated fund balance. CHV48: Pavement Major Rehabilitation (STL-371 & STM-3721 During Fiscal Year 2012-13, the City has been constructing its Major Pavement Rehabilitation Program (STL371 and STM372) using funds from CHV48. This has included the use of 1 1/2" to 2" thick Rubberized Asphaltic Overlays. Since the overlays are at least one-inch thick, they qualify as Congestion Relief and are subject to Rule 20, "Accommodation of Bicyclists and Pedestrians." Although staff originally believed that all the streets included on the overlay list accommodated bicyclists and pedestrians, it was later discovered that there was missing sidewalk along the south side of D Street between Third Avenue and Fourth Avenue. Property owners had previously formed an assessment district to construct missing sidewalk along the north side of the street, but the south side would have been more expensive, due to the topography and the need to construct a retaining wall. The estimated cost for pavement rehabilitation and associated work, such as pedestrian ramps and thermoplastic markings, is $52,426.62. Staff recommends that a pedestrian exemption be granted for this location for the following reasons: • There is a continuous ADA-compliant sidewalk on the north side of the street. • This is not one of the recommended improvements in the Pedestrian Master Plan. Therefore, an exemption would not conflict with the recommendations of the Plan. • A preliminazy cost estimate was prepared for installing a sidewalk along this location (Attachment 2). The estimated cost was $206,400, which is almost 400 percent over the cost of rehabilitating the pavement in this area. (Due to the topography, this cost includes grading and a series of retaining walls estimated to be 895 feet long and an average of 1.5 feet high.) This is well above the federal guidelines cited by SANDAG, which state that bicycle and pedestrian facilities should be provided unless they exceed 20 percent of project cost. 12-3 12/4/12, Item /~ Page 4 of 5 CHV60: Traffic Signal Upgrades (TF-382) In October 2012, staff received information that the City had received a grant from the Federal Highway Safety Improvement Program (HSIP) (Attachment 3). This includes traffic signal modifications at the following locations: • Upgrade and modify traffic signals at Third Ave. and J Street, Third Ave. and Naples Street, including the installation of ADA compliant facilities. • Installation of protected left turn phasing at Third Ave. and Moss Street, traffic signal pedestrian improvements at Fourth Ave. and Moss Street and construction of missing sidewalk improvements between these locations. This work fits into the project description for CHV60: Traffic Signal Upgrades. The only action to be taken on this project at this time is to amend the project locations. Staff will present an agenda item to Council accepting grant funding and creating a CIP project at a later date. CHV67• Roadway Improvements at Olympic Parkway and Brandywine (TF-377) The Palomaz Gateway Specific Plan lists construction of a raised median at the intersection of Palomar Street and Walnut Avenue (just east of I-5) as one of the projects that must be done immediately. The median will improve safety and reduce vehicular delays by prohibiting north- to-west and south-to-east left toms. This project qualifies as Congestion Relief and would improve the traffic level of service. This project is in the south part of the City and augments the Olympic Pazkway and Brandywine Avenue improvements already included in CHV67. As a stand-alone project, construction of the Palomaz Street median would cost approximately $50,000, which includes a higher percentage of soft costs due to the disproportionate amount of construction work compared to the overhead and administrative costs incurred to prepare and bid this work as a sepazate project. Since there is still $300,000 in this project that has not been drawn down, it is recommended that the project description be changed but that the funding remain the same. Both locations would be combined in TF-377 and overhead, administrative costs and bid prices would be lower and within the existing $300,000 budget. CHV-NEW: Heritage Road Bridge (STM-364) Funding for Heritage Road Bridge studies was originally programmed under CHV36 (Attachment 4). This included $2,800,000 in Federal SAFETEA-LU funds and a local match of $1,820,000 from Transportation Development Impact Fee (TDIF). This match was in excess of the 20 percent local match required. These funds were only to be used for preliminary engineering and environmental analysis for future widening of the bridge. Since the project description for Federal earmarks cannot be changed without the approval of Congress, it is recommended that a new project be created that would provide additional funding, not only for environmental and preliminary engineering, but for right of way and construction. Payment of right of way costs from the Highway Bridge Program (HBP) has been authorized by Caltrans (Attachment 5). The initial funding from the Highway Bridge Program will be in Fiscal Year 2013-14. Staff will include the HBP and matching funding in the Fiscal Year 2013-14 CIP. 12-4 12/4/12, Item ~~- Page 5 of 5 CHV-NEW: Bikewav Design and Construction (STM-377) On November 20, 2012, Council adopted a resolution accepting State Bicycle Transportation Account (BTA) grant funds of $404,794 and providing $50,031 as a local match from the unprogrammed carry over TransNet balance (Attachment 6). This agenda statement also created a new CIP project STM377: Westbound East Orange Avenue Bike Gap Project, which would be for the construction of bike lanes on East Orange Avenue between Melrose Avenue and Loma Lane. In order to allocate the TransNet funds, the RTIP must be amended. There are no existing RTIP projects that fit the project description, so it is proposed that we create a new project, Bikeway Design and Construction. This would also be a good placeholder for any future bikeway projects that receive funding. DECISION MAKER CONFLICT Staff has reviewed the property holdings of the City Council on the site specific portions of this action and has found no property holdings within 500 feet of the boundaries of the properties which are the subject of this action. Staff is not independently aware, nor has staff been informed by any City Councilmember, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter. CURRENT YEAR FISCAL IMPACT These actions will have no impact on the General Fund. However, approval of this resolution will result in a reallocation of $135,031 from the unallocated TransNet balance to TF-368 and STM-377. Since this amount is less than the carryover balance of $559,000, there will not be a negative affect on the TransNet fund. This RTIP amendment does not necessitate the need for any budget amendments. ONGOING FISCAL IMPACT None. ATTACHMENTS 1. 2010/11-2015/16 Highway Bridge Program: Willow Street 2. Cost Estimate for D Street Sidewalk 3. Letter on Highway Safety Improvement Program (HSIP) 4. ProjectTrak: CHV36 5. 2010/11-2015/16 Highway Bridge Program: Heritage Road 6. November 20, 2012 Resolution Accepting BTA Grant Prepared by: Elisabeth Chopp, Senior Civi! Engineer, Engineering Dept. J:\Engineer\AGENDA\CAS2012\12-04-12\RTIP 2012 Amend rev.doc 12-5 2010/11-2015/16 Hip aay Bridge Program See the appropriate FTIP/FSTIP for current funding commitments. This listing includes projects that should be individually listed in the FTIP/FSTIP. (Line item projects only) District: 11 County: San Diego Responsible Agency Prior 10/11 11/12 12/13 13/14 14/15 15716 Beyond Total Chula Vista BRIDGE NO. 5700011, WILLOW ST, OVER SWEETWATER RIVER, 0.15 MI NIO BONITA RD. Replace 2 lane bridge with 4 lane bridge. :. ow e_cznzin~ar N I Phase Summary: Prior 10/11 11/12 12113 13/14 14/15 15/16 Beyond Total PE 2,275,093 870,670 3,145,763 RIW 300,000 1,050,800 1,350,800 CON 15,149,100 15,149,100 Total 2,275,093 300,000 1,921,x70 15,149,100 19,645,663 Fund Source Summary: Prior 10/11 11/12 12113 13/14 14115 15116 Beyond Total Fed $ 1,820,074 265,590 1,626.809 13,411,498 17,123,972 Local Match 455,019 0 34,410 294,661 1,737,602 2,521,691 LSSRP Bond Local AC Total 2,275,093 300,000 1,921,470 15.149,100 19,645,663 PE Summary: Prior 10/11 11112 12/13 13!14 14/15 15/16 Beyond Total Fed $ 1,820,074 696,536 2,516,610 Local Match 455,019 174,134 629,153 LSSRP Bond Local AC Total 2,275,093 870,670 3,145,763 Phase Funding Details: Proj itl Funds Src Phase Prior 10111 11/12 12113 13/14 14115 15/16 Beyond Total 930 HBP PE -696,536 696,536 t"-"`" Local Match -174,134 174,134 Fed. Reimb. Rate: 80.00% 9123/2012 Wishing Lima: Move PE funds from FY11112 to FY12113 per Aug2012 HBP survey response. Total: 930 HBP PE 696,536 696,536 134 174 D 1 '"-- Local Match 174,134 , 1 Fed. Reimb. Rate: 80.00°/ 10/12/2011 Linda Newton: Updated per 2011 Survey. Total: 870,670 ~ 874.844 930 HBP PE 874,844 Local Match 218,711 218'711 Fed. Reimb. Rate: 80.00 % 08/20/09 Wishing Lima: Exhibits 6-A & 6-B accepted for 4-lane replacement scope. 2007 RTP and 2008 RTIP both shows this as a Total: 1,093,555 7 ' ~ ' replace and widen from a two to four-lane bridge. 7i _ " ~~_ Caltrans, Division of Local Assistance 10/29/2012, 1:22 PM Det2 FL4 SmlTxt Page 2 2010111-2015/16 Hi;, Nay Bridge Program See the appropriate FTIP/FSTIP for current funding commitments. This listing includes projects that should be individually listed in the FTIP/FSTIP. (Line item projects only) District: 11 County: San Diego Responsible Agency Prior mn1 1v1z 1zn3 13/1a 1an5 15ns Beyond Total 930 HBP PE 224.350 224,350 Local Match 56,088 56,088 Fed. Reimb. Rate: 80.00 % 7!16/07 TT: This is increase PE as a Post Programming Change, 6D approved 7/12107 and to correct a previous authorization by $125K. Total: 280,438 The increase in PE is to cover additional studies to complete the Alternative Analysis. _ 930 HBP PE 720,880 local Mafch 180,220 Fed. Reimb. Rate: 80.00 720,680 180,220 Total: 901,100 R/VV Summary: Prior 10/11 11/12 12/13 13/14 14/15 15/16 Beyond Total Fed $ 265,590 930,273 1,195,863 Local Match 34,410 120.527 154,937 LSSRP Bond Local AC Total 300,000 1,050,800 1,350,800 Phase Funding Details: ~ Pro id N 1 Funds Src v 930 HBP Local Match Fed. Reimb. Rate: 88.53° Prior 10/11 11/12 12113 13114 14/15 15/16 Beyond RNV -930,273 930,273 -120,527 120,527 9123!2012 Wishing Lima: Only $300K of Federal padicipating cost was authorized for FY 11/12. Moving remaining balance of $1,050,800 Total: to FY72/13. 930 HBP R/W 930.273 930,273 Local Match 120,527 120,527 Fed. Reimb. Rate: 88.53% 1011212011 Linda Newton: Updated per 2011 Survey. Total: 1,050,800 930 HBP R/VJ -265,590 265,590 Local Match -34,410 34,410 Fed. Reimb. Rate: 88,53% 10/312010 Wishing Lima: Move R!W 10/11 to 11112 as per Sep2010 HBP survey response tram the City of Chula Vista. Reimbursement Total: ratio changed from 80% to 88.53%. 930 HBP R/W 265,590 -265,590 Local Match 34,410 -34,410 Fed. Reimb. Rate: 88.53°/ 11/7/2008 Joseph Asuncion: Exhibits 6-A & 6-B accepted for 3-lane replacement scope (3rd lane is northbound right-turn channelization Total: only, therefore no Regional Transportation Plan (RTP) issue as verified by Dist with W. Hobbs - FHWA). 930 HBP RNV -265,590 265.590 Local Match -34,410 34,410 Fed. Reimb. Rate: 88.53 % 5/16/2008 Joseph Asuncion: RW funds moved from FFY 2009/10 [o Beyond. Action taken to financially constrain the FTIP (PUSH). HBP Total: project has not initiated the environmental process for apparent new scope (new scope request not approved to date). RW funds cannot be obligated until completion of environmental document. Future programming must be Local AG _ t°+: . Caltrans, Division of Local Assistance 10/29/2012, 1:22 PM Det2 FL4 SmlTxt Page 3 2010111-2015116 Hiy_.Nay Bridge Program See the appropriate FTIP/FSTIP for current funding commitments. This listing includes projects that should be individually listed in the FTIP/FSTIP. (Line item projects only) District: 11 County: San Diego Responsible Agency Prior 10/11 11112 12/13 13/14 14/15 15/16 Beyond Total 930 HBP RNV 265,590 265,590 Local Match Fed. Reimb. Rate: 88,53% 34,410 3a,a10 Total: 300,000 CON Summary: Prior 10/11 11112 12/13 13/14 14/15 15/1fi Beyond Total Fed $ 13,411,498 13,411,498 Local Match 0 1,737,602 1,737,602 LSSRP Bond Local AC Total 15.149.100 15,149,100 Phase Funding Details: Proj id Funds Src Phase Prior 10/11 11!12 12/13 13/14 14/15 15116 Beyond Total 930 HBP CON -13,411,498 13,411,498 Local Match -1,737,602 1.737,602 J Fed. Reimb. Rate: gg,53% 10/26/2012 DLA-Admin: NEARLY Ready to Advertise. CON funds moved from FFY 13/14 to 14/15. Action taken to financially constrain Total: N the FTIP (PUSH). Attempt will be made to program this project in year shown. I 930 HBP CON 13,411,498 -13,411,498 Local Match 1,737,602 -1,737,602 Fed. Reimb. Rate: 88.53 % 10/2312012 Eric Bost: Project RNV not clear. Per survey, RNJ cert could be delayed. Move funds to 13114. Total: 9123/2012 Wishing Lima: Move PE funds from Beyoond to FYi2/13 per Aug2012 HBP survey response. 930 HBP CON -13,411,498 13,411,498 Local Match -1,737,602 1,737,602 Fed. Reimb. Rate: 88.53% 1017712011 Eric Bost: Not ready to ad vrithin 6 months. CON funds moved from FFY 12/13 to Beyond. Individually listed projects should Total: not be in the fundable element of the FTIP until readiness to advertise can be demonsiratetl. 930 HBP CON 13,411,498 -12,821,202 590,296 Local Match 1,737,602 -1,661,123 76,479 Fed. Reimb. Rate: gg,53% 1017212011 Linda Newton: Updated per 2011 Survey. Total: 666,775 930 Local AC (HBP) CON -12,821,202 12,821,202 Local Match -1,661,123 1,661,123 Fed. Reimb. Rate: gg,53% 10/12/2011 Linda Newton: Updated per 2011 Survey. Total: 930 Local AC (HBP) CON 12,821,202 -12.821.202 Local Match 1,661,123 -1,661,123 Fed. Reimb. Rate: 88.53 % 1118/2010 Eric Bost: Use AC to keep project in FFY 12/13. Total: Caltrans, Division of Local Assistance 10/29!2012, 1:22 PM Det2 FL4 SmlTxt Page 4 =1<s 2010/11-2015116 Hid .ray Bridge Program See the appropriate FTIP/FSTIP for current funding commitments. This listing includes projects that should be individually listed in the FTIP/FSTIP. (Line item projects only) District: 11 County: San Diego Responsible Agency Prior 10111 11/12 12/13 13/14 14/15 15/16 Beyond Total 930 HBP CON -12,821,202 12,821,202 Local Match -1,661,123 1,661,123 Fetl. Reimb. Rate: 88.53 % 11/8/2010 Eric Bast: Not ready to ad within 6 months. CON funds moved from FFY 12/13 to Beyond. Action taken to financially constrain Total: the FTIP (PUSH). 930 HBP CON 12,821,202 -12.821,202 Local Match 1,661,123 -1,661,123 Fed. Reimb. Rate: 88.53 % 10/312010 Wishing Lima: Corrects project scope from Rehab to Replace as per 11/97/08 note from Joseph Asuncion. SANDAG 2030 Total: RTP descirbes this project as'replace and widen from two to four lanes including bicycle lanes.' Move CON from beyond to 12113 as per Sep2010 HBP response from City of Chula Vista. __ 930 HBP CON -12,821,202 12.821,202 Local Match -1,661,123 1,661,123 Fed. Reimb. Rate: 88,53°/ 41512010 DlA-Admin: Not ready to ad within 6 months. CON funds moved from FFY 13/14 to Beyond. Action taken to financially Total: constrain fhe FTIP (PUSH). Attempt will be made to program this project in year shown. 930 HBP CON -12,821,202 12,821,202 Local Match -1,661,123 1.661,123 Fed. Reimb. Rate: 88,53% 10/30/2009 DLA-Admin: Not ready to ad within 6 months. CON funds moved from FFY 12/1310 13/14. Total: J ~' 930 HBP CON -6,410,601 6,410,601 c0 Local Match -830,561 830,561 Fed. Reimb. Rate: 88,53% 10/30/2009 DLA-Adinin: Not ready to ad within 6 months. CON funds moved from FFY 11/12 to 12/13. Total: 930 HBP CON 6,410,601 6,410,602 -10,070,702 2,750,501 Local Match 830,561 830,561 -1,304,766 356.356 Fed. Reimb. Rate: 88.53% 10/17/2009 Wishing Lima: Cost increase as per Exhibit 6-D. October 2009 HBP Survey splits CON funding for FFY 11/12 and 12/13. Total: 3,106,857 930 HBP CON 10,070,702 10,070.702 Local Match 1,304,766 1,304,766 Fed. Reimb. Rate: 88.53% 1117/2008 Joseph Asuncion: Exhibits 6-A & 6-B accepted for 3-lane replacement scope (3rd lane is northbound right-turn channelizalion Total: 11,375,468 only, therefore no Regional Transpodation Plan (RTP) issue as verified by Dist with W. Hobbs - FHWA). ' 930 HBP CON -11,715,370 -11,715,370 Local Match -1,517,850 -1,517,850 Fed. Reimb. Rate: 88,53% 111712008 Joseph Asuncion: Scope change. Scope is now 31ane replacement (no RTP problem). See fund line for CON under Replace Total: -13.233.220 930 HBP CON -11,715,370 11,715,370 Local Match -1,517,850 1,517,850 Fed. Reimb. Rate: 88.53 % 12/18/2007 DLA-Admin: CON funds moved from FFY 2010/11 to Beyond. Action taken to financially constrain the FTIP (PUSH). HBP Total: project is not ready to advertise. Caltrans, Division of Local Assistance 10/29/2012, 1:22 PM Det2 FL4 SmlTxt Page 5 2010111-2015116 Hid ray Bridge Program See the appropriate FTIPlFSTIP for current funding commitments. This listing includes projects that should be individually listed in the FTIP/FSTIP. (Line item projects only) District: 11 County: San Diego Responsible Agency Rrior mn1 1v12 12/13 13na lane lsns Eeyond Total 930 HBP CON 7,247,703 7,247,703 Local Match 939.017 939'017 Fed. Reimb. Rate: 88.53% 7/16/07 TT: This updates an increase in Construction cost per the agency's revised project estimate included in the 6D, approved 7112107. Total: 8,186,720 930 HBP CON 4,467,666 4,467,666 Local Match 578,834 578.834 Fed. Reimb. Rate: gg,53% Total: 5.046,500 J N O Caltrans, Division of Local Assistance 10/29/2012, 1:22 PM Det2 FL4 SmlTxt Page 6 City of Chula vista ATTACHM'EtJT' ~`' PUBLIC WORKS ENGINEERING DEPARTMENT ~l Infrastructure Planning ~x~ Date OB-Nov-12 k~~s~~ [21LILA Y1a l.'i Prepared By: R. Solorzano wecKea ay: o. wuyy Project Number: n~a D Street Sidewalk, Between Third Avenue and Fourth Avenue, Project Title: south side Description: Construct PCC sidewalks, ADA Pedestrian Ramps, and PCC driveway approaches ~ '. TOTAL COST j SOUTH SIDE ~ '. 1,Removal & disposal ~ 1 '.. LS ~ $2 500 00 . $2,500.00 21CIear and grub I 4475 _ ', SF , _ $0 45 $2 013.75 Excavation (approx 75CY) 3 1 '. LS $5 000 00 ', $5 000.00 : 4 Retaining wall 1343 SF . $45 00 $60 412 50 .,._tl _.-_- __._„__.._._..__... SaPCCsidewalk _.-.._....... x.__..._. ~. 4475 __ , I SF' $10.00 ~ ; .__,,..., _ $44750.00 .___ _., .___..._... 6;PCC driveway approach (8 EAj_ ~__.._ ~ 1800 '~. SF ~ $15.00 ', $27 000.00 _ _ 7~ADA pedestrian ramps 4 'w EA _ $150000 ', _ $600000 ..~...__ .._____.. _.~.-i- .~_.._ _.,__..-_ _ __ ~.._.. g~Public convenience and traffic control ...__.._. ,.__.._.__.- .._.__. ._.-. ~_...... _... _ 1 . __.. ,. '. LS ~ _._~,. ~ u_ $2 500 00 ~. _ ._ _ $2,500.00 _.._.. .____.__._... _ ....... ....._---._..__. ____ _.... u ,....... w .......--- ---....--- ~ - - I_....... i --_,.... .. ......_w .... _..__...... ,. ._....._.._ ......___... _ ..__ .__ . ~ __--_ .. _....-- _._ ..... _ ----. _ _. t . _.. _. .. _. ._.... ___.._. _ ....-- ., ._.._.. __-_ t -..-_. _..._._. ...._._-- -----_... ~ __...._- _... _ , . _.. ___...___... _,._....__-~.-.....~..__,_...__.___,...._..__, ..._._._._...~... i ..._..__.,___~_._......~___v....... ..._,.. _.._.,...._ .r.... .. Subtotal $ 150,176.25 Contin encies 15'% $ 22,526.44 Construction &Contin encies $ 172,702.69 Engineering Design & Inspection 17.5'..% j $ 30,222.97 Survey 2.01% $ 3454.05 Other Costs (Environmental, soils, etc. '' ''.% $ - TOTAL COST OF PROJECT: $ 206,379.71 SAY: $ 206,400.00 11/06/2012 12-11 T F C IFORNIA-B SiN cC TRANSPORTATION AND HO MG AGENCY EDMUND G BROWN ]r Governor DEPARTMENT OF TRANSPORTATION '~istrict 11 Local Assistance 50 Taylor Street, MS 124 man Diego, CA 92110 PHOTIE (619) 278-3756 FAX (619) 220.5432 TDD 711 October 26, 2012 Mr. Richard A. Hopkins Director of Public Works City of Chula Vista 276 Fourth Avenue Chula Vista, CA 91910 . Deaz Mr. Hopkins: a4T1'A~GHtVfENIT-~ ° '~ F!es your prover! Be energy e~cien!! Congratulations! The following projects the City of Chula Vista (City) submitted for Highway Safety Improvement Program (HSIP) funding have been selected for implementation: 1) Project Description: Project Location: Total Project Cost: Federal Funds. 2) Project Description: Project Location: Total Project Cost: Federal Funds: Upgrade traffic signals; modify protected left-turn phasing; install push buttons,. signs, striping, and safety lighting; construct curb ramps Third Avenue/"J" Street; Third Avenue/Naples Street $355,000 $318,500 Install protected left-turn phasing and pedestrian improvements; construct sidewalks ' Moss Street between Third Avenue and Fourth Avenue $300,000 $267,800 To view the complete statewide prof ect listing, please visit the HSIP website at: http:lhwwv.dot.ca.gov/hgli,ocalPrograms/HSIP/prev_cycle_resul#s.htm 221 projects were selected from a candidate pool of 276 applications. The selected HSIP and -High Risk Rural Roads (HR3) projects, totaling $111 million, will utilize the available HSIP programming capacity in the 2013 Federal Statewide Transportation Improvement Plan (FSTIP). All projects competed on the basis of their Benefit Cost Ratio. With this notification that the City's projects have been approved for HSIP/HR3 funding, Caltrans now expects the City to expedite the delivery of these safety project wherever practical. ~ , "CaGrans improves moai(fyar~rgs California" Mr. Richard A. Hopkins Director of Public Works October 26, 2012 Page 2 For all HSIP and HR3 projects, Caltrans requires agencies to meet delivery deadlines for three key milestones. The three milestones and delivery deadlines are as follows: 1. Request for Authorization to Proceed with Preliminary Engineering (PE) within 6 months after the project is amended into the FSTIP. Note: For agencies that do not need an Authorization to Proceed with PE because they are nat usingfederal funds for this phase, the agency will only be held to requesting Construction Authorization within 30 months after the project is amended into the FSTIP. 2. Request for Authorization to Proceed with Construction (COI~,witlun 30 months (2 %: yeazs) after the prof ect is amended into the FSTIP. 3. Complete construction and close out project within 54 months (4 % years) after'the project is amended into the FSTIP. Caltrans will track the delivery of these selected HSIP and HR3 projects and prepare a quarterly report showing.the delivery performance of each project. The quarterly report link is: http: //www.dot. ca.gov/hq/LocalPrograms/HSIP/delivery_status.htm Projects that miss milestones per the HSIP/HR3 guidelines will be flagged in these reports. Caltrans will not accept HSIP/HR3 applications from agencies that have flagged projects during future open `call for projects' cycles. Caltrans reserves the right to re-program the unobligated federal funds for projects that do not meet these delivery milestone requirements and become flagged. flay unobligated federal funds may be re-programmed to outside of the active 4-year element of the FSTIP. By reserving the. right to re-program the unobligated federal funds for projects that do not meet the delivery requirements, Caltrans expects to maintain programming flexibility for our safety programs and effectively manage the programming capacity. Iu addition, any agency that has not initiated their project by the first milestone date will be required to submit status and justification for the project to remain in the program. These updated Project Delivery Requirements have been posted at the delivery status website referenced above. The San Diego Association of Govermnents (SANDAG) will be informed of each project being approved for funding. Caltratis Headquarters staff will work with SANDAG to include each project in their next FSTIP Amendment. Immediately after the FSTIP Amendment has been approved by the Federal Highway Administration (FHWA), the City will be notified of its approval grid may then submit a request for authorization (RFA) to begin reimbursable work on the project in accordance with federal-aid project impleinentationprocwiures. "Calirans improves,~gai/iry~a'F}oss Callfarnia" Mr. Richard A. Hopkins Director of Public Works October 26, 2012 Page 3 The City is encouraged to complete non-reimbursable activities and prepaze documents required . for the initial RFA to proceed with PE, ROW, or CON, whichever phase is appropriate for the project. These efforts can and should begin now in anticipation of the City's projects being approved in the FSTIP, Please contact Erwin Isidro at (619) 220-5309, or at erwin_isidro@dot.ca.gov, to arrange for an on-site field review to evaluate and assess the entire scope of the safety projects. Afield review form can be found in the 2.oca1,4ssistance Procedures Manual or at the Local Programs website: http://www.dot.ca.gov/hq/LocalPrograms/lam/lapm.htm. Given that HSIP/fiR3 safety projects aze lump-sum programmed in the FSTIP, it can be expected that one or more phases of a project's delivery schedule will not match the FFY in the FSTIP. When this occurs, local agencies will use the Expedited Project Selection Procedure (EPSP) in conjunction with their RFA. More information on when local agencies ate expected to use EPSP on HISP/HR3 projects and the procedures to follow can be found at the above referenced webpage for the HSIP delivery requirements. If you have any questions, please feel free to contact Wei Xia, Local Programs Engineer, at (619) 278-3734, or at Wei_Xia@dot.ca.gov. Sincerely, ERWIN GOJUANGCO Chief, Local Programs cc: Sookyung Kim, Financial Programming Manager, SANDAL William S. Valle, City Engineer, City of Chula Vista Frank Rivera, Principal Civil Engineer, City of Chula Vista Muna Cuthbert, Senior Civil Engineer, City of Chula Vista "Caltraxs improves n~oBHy~Qars Cdifornia" ProjectTrak -Project View +gTTlq~~" IIMfENT ~ Page 1 of 2 > PROJECT SEARCH> PROJECT INFO LUMP SUM LUMP SUM NAME No - PROJECTTYPES Local Streets and Roads -Other Local Street & Road NO FOOTNOTES PROGRAM/AUTHORIZATION TYPE JD RTP PAGE # EARMARK NO '~ CA450 EARMARK NO '~` CA356 LEAD AGF~NCY _ -_ -. Chula Vista, Crty or - EXEMPT CATEGORY Other Engineering studies _.. ~°' RAS(LATEST RTPI RTP PAGE # 7~ NO _, NO PROJECT TITLE _ _. _.. _. RTIP_ Heritage Road Bridge Studies 1030 -ADMIN.. PROJECT DESCRIPTION-GUIDELINES preliminary engineering, environmental analysis for future widening of bridge SYSTEM ROUTE LOCAL STREET NAME. „_ )=ROM _ I4 _ _.,. Local `?" Heritage Road Main Street Entertainment Cir C~CONGESTION RELIEF QMAINTENANCE ' CAPACITY STATUS CMP PROJECT DIAGRAM Non-Capacity Increase, a : ' EST TOTAL PROJECT COST PROJECT COMPLETION DATE $4,620,000 MONTH YEAR PDF DRILLDOWN REPORT jGRAPH REVENUESI HISTORICAL REVENUES DEC 2011 FISCAL YEAR FUND TYPE (PROGRAMMED REVENUE SOURCE) ENV/ENGR ROW C N s'~'IQ FY 2009 " Loo Funds-Agency ~ $1520,000 $0 $0 $18 Demo High Pnorlly Projects " $1 995,271 ~-~ $0 $0 $1,9 FY zolo_ u~~~r_-~ II ~,.~' 'OPSMIAINT _.'. 12-15 https://projecttraksandag.org/project_info.asp?project_id=CHV36&version=5 11/8/2012 VIEWING A PROJECT (READ-ONLY MODE) - IF VOU LIKE TO MAKE CHANGES TO THIS PROJECT PLEASE PROCEED THROUGH AN AMENDMENT. ProjectTrak -Project View Page 2 of 2 CHANGE REASON Complete project NARRATIVE DESCRIPTION -GUIDANCE _ _.... 'All available Federal funds have been obligated. Completion of funding only applies 'to preliminary engineering and studies. NARRATIVE (AUTOMATE) _. 'Complete prof ect No change in project funding Total project cost remains the same at $4,620,000 0.84s EMAIL PROJECTTRF ~2~~6 https://projecttraksandag.org/project_info.asp?project_id=CHV36&version=5 11/8/2012 2010/11-2015/16 Hid .vay Bridge Program See the appropriate FTIP/FSTIP for current funding commitments. This listing includes projects that should be individually listed in the FTIP/FSTIP. (Line item projects only) District: 11 County: San Diego Responsible Agency Prior 10111 11112 12/13 13/14 14/15 15/16 Beyond Total Chula Vista BRIDGE NO. 57C0670, HERITAGE ROAD, OVER OTAY RIVER, 1.9 MI EIO RTE I-805. Bridge Rehabilitation. Widen antl lengthen 41ane >., ~:ew! bridge to 6 lane bridge that accommodates shoulders, sidewalks and median. (Other federal funds on project, must also be programmed in FSTIP) Fed Proi: Phase Summary: Prior 10111 11112 12113 13/14 14/15 15/16 Beyond Total PE RIW 390,000 390,000 CON 17,110,000 17,110,000 Total 390,000 77,110,000 17,500,000 Fund Source Summary: Prior 10/11 11/12 12/13 13/14 14715 15116 Beyond Tolai Fed $ 345.267 15,147,483 15,492,750 Local Match 44.733 1,962,517 2,007,250 LSSRP Bond Local AC Total 390,000 17,110,000 17.500,000 RIVJ Summary: Prior 10/11 11112 12113 13/14 14/15 15/16 Beyond Total Fed $ 345,267 345.267 Local Match 44,733 44,733 LSSRP Bond Local AC Total 390,000 390,000 J N J Phase Funding Details: Proj id Funds Src Phase Prior 10/11 11/12 12/13 13114 14/15 15/16 Beyond Total 3955 HBP R/W 345,267 345.267 :. r.... Local Match ~ 44,733 44,733 Fed. Reimb. Rate: gg.53 % 6/21/2012 Eric Bost: New eligible project. Total: 390,000 D Caltrans, Division of Local Assistance 10/29/2012, 1:22 PM Det2 FL4 SmlTxt Page 7 2010/11-2015/16 Hi., ,vay Bridge Program See the appropriate FTIP/FSTIP for current funding commitments. This listing includes projects that should be individually listed in the FTIP/FSTIP. (Line item projects only) District: 11 Responsible Agency County: San Diego ~~~~. ~nni ivt~ 19n3 13/14 14115 15116 Beyond Total CON Summary: Prior 10/11 11/12 12113 13/14 14/15 15!16 Beyond Total Fed $ 15,147,483 15,147,483 Local Match 1,962,517 1,962,517 LSSRP Bond Local AC Total 17,110,000 17,110,000 Phase Funding Details: Proj id Funds Src Phase Prior 10/11 11/12 12/13 13/14 14/15 15/16 Beyond Total 3955 HBP CON 15,147,483 15,147,483 slow! Local Match 1,962,517 1,962,517 Fed. Reimb. Rate: 88,53% 10/23/2012 Eric Bost: NEPA is not clear for line item project. Keep funds in beyond. Total: 17,110,000 1 0/1 612 01 2 Linda Newton: New eligible project. N W Caltrans, Division of Local Assistance 10/29/2012, 1:22 PM Det2 FL4 SmlTxt Page 8 ~tTTA~Fi9V1~NT RESOLUTION NO. 2012- ZZ~ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BICYCLE TRANSPORTATION ACCOUNT (BTA) GRANT FUNDS IN THE AMOUNT OF $404,794 FOR THE COMPLETION OF A CLASS II BIKEWAY GAP ALONG WESTBOUND EAST ORANGE AVENUE BETWEEN MELROSE AVENUE AND LOMA LANE, AUTHORIZING THE CITY ENGINEER TO EXECUTE THE AGREEMENT BETWEEN THE CITY OF CHULA VISTA AND THE STATE OF CALIFORNIA, AMENDING THE CIP FY2012- 13 BUDGET, CREATING A NEW CIP PROJECT STM377 "WESTBOUND EAST ORANGE AVENUE BIKE GAP PROJECT" AND APPROPRIATING $404,794 TO THE OTHER TRANSPORTATION FUND AND $50,031 TO THE TRANSPORTATION SALES TAX FUND (TRANSNET) WHEREAS, on April 24, 2012, by Resolution 2012-065, City Council approved the submittal of fiscal year 2012/2013 Bicycle Transportation Account (BTA) Program grant application for construction of a bike lane along East Orange Avenue between Melrose Avenue and Loma Lane; and WHEREAS, the BTA grant would provide funding of $404,794 out of a project total of $454,825 for the construction of a westbound bike lane along East Orange Avenue between Loma Lane and Melrose Avenue; and WHEREAS, completion of this bicycle lane project would close a bike facility gap along East Orange Avenue and retain needed on-street parking; and WHEREAS, the City would appropriate project funds in the amount of $454,825 to a new CIP project STM377 "Westbound East Orange Avenue Bike Gap Project"; and WHEREAS, the City stated that it would provide $50,031 in matching funds from TransNet; and WHEREAS, staff received a letter from Caltrans dated October 8, 2012, stating that the City has been awarded a grant of $404,794 for said project; and WHEREAS, before State funds will be made available, the City and the State are required to enter into an agreement to establish terms and conditions applicable to the Local Agency when receiving State funds for a designated project facility and to the subsequent operation and maintenance of that completed facility; and 1$~~93 Resolution No. 2 2 ?~ Page 2 WHERES, the Development Services Director has reviewed the proposed activity for compliance with the California Enviroiunental Quality Act (CEQA) and has determined that the activity qualifies for a Class 4 (h} Categorical Exemption pursuant to Section 15304, Minor Alterations to Land, of the State CEQA Guidelines because the activity consists of the creation of bike lanes on existing rights-of--way. NOW, THEREFORE, BE IT RESOLVED that the City Cowtcil of the City of Chula Vista. does hereby accept Bicycle Transportation Account (BTA) grant funds in the amount of $404,794 for the completion of a Class II bikeway gap along westbound. East Orange Avenue between Melrose Avenue and Loma Lane, authorizing the City Engineer to execute the agreement between the City of Chula Vista and the State of California, amending the CIP FY2012-13 budget, creating a new CIP project STM377 "Westbound East Orange Avenue Bike Gap Project" and appropriating $404,794 to the Other Transportation Fund and. $50,031 to the Transportation Sales Tax Fund (TransNet). Presented by Richard A. Hopkins Director of Public Works Approved as to fomt 1 a~{84 RESOLUTION NO. 2012 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE AMENDMENT OF THE TRANSNET LOCAL STREET IMPROVEMENT PROGRAM OF PROJECTS FOR FISCAL YEARS 2012/2013 THROUGH 2016/2017 FOR INCLUSION IN THE REGIONAL TRANSPORTATION IMPROVEMENT PROGRAM, REALLOCATING $85,000 TO CIP TF-368 AND $50,031 TO CIP STM-377 FROM THE UNALLOCATED TRANSNET CARRYOVER FUNDS, PROVIDING THE CERTIFICATION AND INDEMNITY STATEMENTS NECESSARY TO OBTAIN TRANSNET FUNDS AND PROVIDING AN EXEMPTION FROM CONSTRUCTING PEDESTRIAN FACILITIES ON D STREET BETWEEN THIRD AND FOURTH AVENUES WHEREAS, on November 4, 2004, the voters of San Diego County approved the San Diego Transportation Improvement Program Ordinance and Expenditure Plan (TransNet Extension Ordinance); and WHEREAS, the TransNet Extension Ordinance provides that SANDAG, acting as the Regional Transportation Commission, shall approve amulti-year program of projects submitted by local jurisdictions identifying those transportation projects eligible to use transportation sales tax (TransNet) funds; and WHEREAS, in February 2012 the City Of Chula Vista was provided with an estimate of annual TransNet local street improvement revenues for fiscal years 2013 through 2017 the cumulative total of which is $26,152,000; and WHEREAS, staff recommends amending the City's portion of the TransNet Local Street Improvement Program of Projects for Fiscal Years 2012/2013 through 2016/2017 for inclusion in the Regional Transportation Improvement Program (RTIP). The amendment is needed for the following projects; • CHV08: Willow Street Bridge (STL-261) -to agree with CalTrans programming • CHV46: Harborside Elementary (TF-368) - to draw down FY2012 funds • CHV60: Traffic Signal Upgrades (TF-382) - to add locations • CHV67: Roadway Improvements at Olympic Pkwy. and Brandywine (TF-377): to amend project description • CHV-NEW: Heritage Road Bridge (STM-364): to add a new project and agree with CalTrans programming • CHV-NEW: Bikeway Design and Construction (STM-377): to add a new project for which we received State grant funds and included a TransNet match; and 12-21 Resolution No. Page 2 WHEREAS, in order to receive additional Highway Bridge Program funds, the City must revise its bridge projects in the RTIP to agree with Caltrans programming. These projects include the Willow Street Bridge (CHV08), to which construction funding will be added to the RTIP, and the Heritage Road Bridge (CHV-NEW), to which funds will be added to the RTIP in order to acquire additional right-of--way; and WHEREAS, on November 20, 2012, Council adopted a resolution accepting State Bicycle Transportation Account (BTA) grant funds of $404,794 and providing $50,031 as a local match from TransNet for the construction of the Westbound East Orange Bike Gap Project (STM-377). As this project was not included in the 2012 RTIP, the RTIP must be amended to include this project such that the funding for design and construction will be available; and WHEREAS, the City Of Chula Vista has held a noticed public meeting on December 4, 2012, with an agenda item that clearly identified the proposed list of projects prior to approval of the projects by its authorized legislative body in accordance with Section 5(A) of the TransNet Extension Ordinance and Rule 7 of SANDAG Board Policy No. 31; and NOW THEREFORE, BE IT RESOLVED that pursuant to Section 2(C)(1) of the TransNet Extension Ordinance, the City Of Chula Vista certifies that no more than 30 percent of its annual revenues shall be spent on maintenance-related projects. BE IT FURTHER RESOLVED that pursuant to Section 4(E)(3) of the TransNet Extension Ordinance, the City of Chula Vista certifies that all new projects, or major reconstruction projects, funded by TransNet revenues shall accommodate travel by pedestrians and bicyclists, and that any exception to this requirement permitted under the Ordinance and proposed shall be clearly noticed as part of the City of Chula Vista's public hearing process. BE IT FURTHER RESOLVED that the pedestrian exclusion on the south side of D Street between Third and Fourth Avenues be approved because of the excessive cost of constructing the sidewalk due to the necessity of constructing a retaining wall. This exception has been noticed as part of the public hearing process. BE IT FURTHER RESOLVED that pursuant to Section 8 of the TransNet Extension Ordinance, the City of Chula Vista certifies that the required minimum annual level of local discretionary funds to be expended for street and road purposes will be met throughout the 5- year period consistent with the most recent Maintenance of Effort Requirements adopted by SANDAG. BE IT FURTHER RESOLVED that pursuant to Section 9A of the TransNet Extension Ordinance, the City of Chula Vista certifies that it will collect $2,165, plus all applicable annual increases, from the private sector for each newly constructed residential housing unit in that jurisdiction to comply with the provisions of the Regional Transportation Congestion Improvement Program (RTCIP). 12-22 Resolution No. Page 3 BE IT FURTHER RESOLVED that pursuant to Section 13 of the TransNet Extension Ordinance, the City of Chula Vista certifies that it has established a separate Transportation Improvement Account for TransNet revenues with interest earned expended only for those purposes for which the funds were allocated. BE IT FURTHER RESOLVED that pursuant to Section 18 of the TransNet Extension Ordinance, the City of Chula Vista certifies that each project of $250,000 or more will be clearly designated during construction with TransNet project funding identification signs. BE IT FURTHER RESOLVED that the City of Chula Vista does hereby certify that all other applicable provisions of the TransNet Extension Ordinance and SANDAG Board Policy No. 31 have been met. BE IT FURTHER RESOLVED that the City of Chula Vista agrees to indemnify, hold harmless, and defend SANDAG, the San Diego County Regional Transportation Commission, and all officers and employees thereof against all causes of action or claims related to City of Chula Vista's TransNet funded projects. BE IT FURTHER RESOLVED that the City Council of the City of Chula Vista adopts the amendments to the TransNet Local Street Improvement Program of Projects for Fiscal Years 2012/2013 through 2016/2017 for inclusion in the RTIP. BE IT FURTHER RESOLVED that the City of Chula Vista has added to the 2012 RTIP a project that will include all work necessary to design and construct the Heritage Road Bridge. BE IT FURTHER RESOLVED that the City of Chula Vista has added to the 2012 RTIP a project for Bikeway Design and Construction, which will include new CIP Project STM377: Westbound East Orange Avenue Bike Gap project. BE IT FURTHER RESOLVED that the Heritage Road and Willow Street bridge projects be modified in accordance with Highway Bridge Program allocations from Caltrans. BE IT FURTHER RESOLVED that additional TransNet funds be allocated to the following projects: • CHV46 - Harborside Elementary Pedestrian Improvements (TF-368): $85,000 from the unallocated fund balance • CHV-NEW -Bikeway Design and Construction (STM-377): $50,031 from the unallocated fund balance Presented by Approved as to form by Richard A. Hopkins Director of Public Works lj~ , ~6Y ~vlc~ f~~l~~~P.~' Glen R. Go ns ~ y. ~:~(~~V~t~~ City Attorney v 12-23