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HomeMy WebLinkAbout2012/12/04 Item 07~~ ~~~~ -- CITY COUNCIL AGENDA STATEMENT <~ ~~t~i ~ CHULAVISTA 12/4/12, Item ITEM TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA (1) APPROVING NEW CITYWIDE LED STREET LIGHT SPECIFICATIONS, (2) UPDATING THE SUBDIVISION MANUAL AND DESIGN & CONSTRUCTION STANDARDS ACCORDINGLY, AND (3) APPROVING THE FIRST AMENDMENT TO THE DESIGN-BUILD AGREEMENT WITH SOUTHERN CONTRACTING INC. FOR THE MUNICIPAL STREET LIGHT RETROFIT PROJECT PHASE II (GG214) TO REVISE THE GUARANTEED MAXI - M PRICE SUBMITTED BY: DIRECTOR OF PUBLIC WORKS '° REVIEWED BY: CITY MANAGER ASSISTANT CITY ANAGE 4/STHS VOTE: YES ^ NO SUMMARY Previously, the City Council approved aDesign-Build Agreement (Resolution 2012-087) with Southern Contracting, Inc for the conversion of arterial and connector roadway street lights to LED technologies. As part of the design process, the contractor performed a modeling analysis of LED street light performance on a variety of roadway configurations. As a result, the City has developed new LED street light specifications for incorporation into the Chula Vista Subdivision Manual and the Chula Vista Design & .Construction Standazds. The contractor has also completed an inventory of street light fixture quantities and locations. Based on the updated specifications and inventory, the City now wishes to amend the agreement with Southern Contracting, Inc in order to set the Guazanteed Maximum Price (GMP) at $2,174,204.47. ENVIRONMENTAL REVIEW The Development Services Director has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Class 8 categorical exemption pursuant to Section 15308 [Actions by Regulatory Agencies for Protection of the Environment] of the State CEQA Guidelines. Thus, no further CEQA environmental review is necessary. RECOMMENDATION Council approve the resolution. 7-1 12/4/12, Item Page 2 of 3 BOARDS/COMMISSION RECOMMENDATION Not applicable. DISCUSSION In 2011, the Public Works Department successfully converted over 4,300 street lights to new energy-saving LED fixtures throughout residential neighborhoods (Phase I). Streetlights represent approximately 38% of municipal electricity use costing over $800,000 annually and are responsible for about 15% of municipal greenhouse gas emissions. The new LED fixtures, in addition to lowering energy usage, last longer than traditional lights and provide better light quality for public safety. Based on the first phase's success, the City initiated a retrofit project in 2012 to convert the remaining streetlights to more energy efficient LED technologies. These remaining streetlights are predominately along arterial and connector type roadways. In May 2012, the City Council approved a $1,263,932.10 Design-Build Agreement (Resolution 2012-087) with Southern Contracting, Inc for the conversion of these roadway street lights to LED technologies. As part of the design process, the contractor performed a modeling analysis of LED street light performance. Specifically, the engineering analysis compared the lighting patterns and lumens of the City's current High Pressure Sodium (HPS) street light fixtures to a variety of LED fixture types along medians and at intersections. This analysis was repeated for a variety of roadway types and combinations (such as the intersection of major roadways, intersection of collector roadways, intersection of residential and collector roadways, etc). Based on the engineering results, the contractor has helped the City develop new specifications for roadways using LED street light fixtures. The specifications include detailed guidance on electrical, optical, and safety requirements and are aligned with CalTrans and Illuminating Engineering Society (American National Standard Practice for Roadway Lighting) standazds. As such, City staff is seeking City Council approval to revise the Chula Vista Subdivision Manual and the Chula Vista Design & Construction Standards to include the new LED street light fixture specifications. Another major component of the project's design phase was the verification of the quantity and location of street light fixtures along arterial and connector roadways. As a result of the completed inventory, the project's fixture count has increased from approximately 2,500 to 3,737. The fixture increase is mainly due to the inclusion of intersection street lights, which were originally excluded from the project due to the lack of a formal LED street light engineering analysis. Therefore, the City staff is now seeking City Council approval to amend the Design-Build Agreement with Southern Contracting, Inc in order to set the Guaranteed Maximum Price (GMP) at $2,174,204.47. In accordance with Section 11.2.1 and Article XIII of the Design-Build Agreement, the City Council may increase GMP by approving a change order. In addition, the Request For Proposals, which was incorporated into the Design-Build Agreement for the Street Light Retrofit Project Phase II, anticipated an increase in the GMP. It specifically stated that once a specification was developed for street lights, the GMP amount could be increased to cover the newly specified fixtures. The amount of such increase was limited to funds set aside under the City's Qualified Energy Conservation Bonds ($2,256,207). At this time, staff is seeking approval to set the GMP to an amount under the Qualified Energy Conservation Bond total. The new GMP includes, but is not be limited to, the cost for all labor, equipment, and material associated with the retrofit project. Under the design-build process, change orders will only be presented for City Council approval, if they exceed the approved GMP or if additional work is requested by City, which results in a significant change to the original scope. 7-2 12/4/12, Item l Page 3 of 3 To finance the project capital costs, staff has been working with PFM Financial Advisors to issue Qualified Energy Conservation Bonds (QECBs), which were part of the American Recovery & Reinvestment Act. QECBs allow local governments to access "below market" interest rates to fund energy upgrade projects, because the federal government directly subsidizes 70% of the interest for the issuer. The bond debt service is repaid through the project's resulting energy cost savings. Because the bonds have a longer term ranging typically between 14 - 17 years (set by the US Treasury), many projects can be cash neutral or positive in the first year after project implementation. On August 16, 2011 (Reso #2011-162 & #2011-163), the City Council approved staff to enter into an equipment lease/purchase agreement with Bank of America Leasing & Capital, LLC to purchase the bonds totaling up to $2,256,207 for the Streetlight Retrofit-Phase II Project. DECISION MAKER CONFLICT Although some Councilmembers own property within a 500 foot radius of the properties involved in the decision making, pursuant to California Code of Regulations Section 18705.2(a)(1), no conflicts exist as the decision will have no financial effect on the Councilmembers' properties; therefore, the Councilmembers aze not disqualified from participating in the decision-making. Staff is not independently aware, nor has staff been informed by any City Councilmember, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter. CURRENT YEAR FISCAL IMPACT City Council has already appropriated QECB proceeds totaling $2,256,207; therefore, no new appropriation is needed at this time. The project's capital costs will be fully funded through the previously-approved bond issuance, while SDG&E Local Government Partnership funds will cover City staff time and project design costs. The bond debt service will be fully covered by the project's resulting energy cost savings and utility incentives. Once the loan debt is repaid, the City's General Fund will realize the annual energy cost savings. ONGOING FISCAL IMPACT It is anticipated that the project's estimated utility cost savings will fully cover the QECB debt service over its 14 to 17-yeaz term. Once the bonds aze repaid, the General Fund would realize the total avoided energy costs annually. ATTACHMENTS Attachment A - New LED Street Light Specification Report Attachment B - Subdivision Manual with Revised LED Street Light Specifications Attachment C - Chula Vista Design & Construction Standards with Revised LED Street Light Specifications Exhibit A -First Amendment to the Design-Build Agreement Prepared by: Brendan Reed, Environmental Resource Manager, Conservation Section, Public Works Department Gordan Day, Building Project Manager, Engineering Division, Public Works Department H: IPUBLlC WORKS- ENGIAGENDAICAS2012112-04-121Streetlight Phase II Contract GMP_CAS_FINAL ILdoc 7-3 Street Light Procurement Process Overview The City of Chula Vista, in selecting Southern Contracting (design-builder) as its design-builder for replacing HPS street lights with LED street lights, utilized the design-builder to manage the specification development and procurement phase. The goals of this phase included: 1. Create a procurement specification based on research of US LED manufacturers, state of the art technology, and evaluation of Caltrans standards and RP-8 guidelines. 2. Assist the City's update to its lighting ordinance to guide the future development of:the City for government and commercial applications. 3. Select the "best value" manufacturer considering installed cost, technical performance and energy savings. Benchmarking The starting point of the process was developing a performance benchmark based on a technical evaluation of the existing HPS lights as installed on various City streets and intersections. Four road classifications were developed: Tvge: Street Width: Current Confieuration: Major 80' -115' 250W, HPS, Type III, 30' height Collector 60' -75' 250W, HPS, Type III, 30' height Residential Collector 36'-40' 150W, HPS, Type III, 30' height Residential under 36' 100W, HPS, Type III, 25' height These classifications were selected after studying Caltrans and RP-8 guidelines then comparing them to the as-built City designs. Actual City intersections and roadways were identified that met the above classifications. Actual HPS lighting performance was modeled using these street segments, looking at actual Foot Candle output, distribution patterns and light uniformity. This formed the baseline for comparing the manufacturer offerings. (See AppendixA for HPS Benchmark results and photometric results.) Adaptive Controls LED light (digital light) is generally considered the state-of-the-art for outdoor lighting. Due to the fact that it is digital, it can be effectively controlled using advanced dimming technology, or "Adaptive Controls." The State of California is investing heavily in promoting advanced lighting controls to implement the state's Strategic Lighting Action Plan, published in 2010. Please note than none of the Page 1 of 45 7-4 ~IC.64~n. 1 ,. investor owned utilities are currently offering street light tariffs that allow municipalities or public agencies to economically benefit from street light dimming technology at the present time. However, both SDG&E and PG&E are conducting pilot programs to evaluate the new street light dimming technology to develop new tariff structures that should eventually result in a new tariff allowing municipalities. These tariffs should be in place within the next 3-4 years, if not sooner. To position the City to capture this economic benefit, the City asked the design-builder how to proceed. The design-builder recommended a "pre-investment strategy" whereby the manufacturers would offer their luminaires constructed with the minimum necessary components to support Adaptive Controls, thus allowing the City to implement Adaptive Controls when it becomes economically feasible to do so. This "pre-investment strategy" implies that once purchased, a given luminaire would not need to be opened up and / or rewired to become "adaptive controls-ready." By assuring that the luminaire will not need to be replaced in the future, the City will be assured that any energy savings would not be erased by the added cost of labor. The decision threshold to "pre-invest" was based on whether the City could afford this incremental cost based on its funding sources, i.e. the Simple Payback was not unacceptably reduced. As it turned out, all four quoting manufacturers offered pricing on "adaptive controls-ready" luminaires that was well within the payback criteria of the Citys funding source. CLTC Test Bed As an additional selection criterion, each manufacturer was asked whether or not they would pay the California Lighting Technology Center's (CLTC) $41,000 fee to measure and verify the Adaptive Controls system in conjunction with San Diego Gas & Electric (SDG&E) for the purposes of a) accepting the Adaptive Controls technology and b) supporting the implementation of a policy and/or new tariff to allow Cities to economically benefit from this investment and thus support the California Lighting Action Plan. All manufacturers agreed to support this plan. A tentative agreement has been reached with the CLTC and discussions are underway with SDG&E to set up this pilot study. Specification Development The specification development process consisted of three steps: 1. Request For Proposal. 2. Updated City Specification. 3. Revise City Specification Request For Proposal City-issued LED specification. Designed to identify and contract with the "best value" design builder. City used this specification to evaluate design-builder's understanding of the project and recommend the best available manufacturer considering primarily price and notional adherence to the City specification. (See Appendix 8) Updated City Specification Recognizing the LED street light market is in a rapid state of technological advancement, the City required the design-builder to update its bid specification using the City bid spec. as the starting point. The specification was updated after an exhaustive review of all manufacturer data with emphasis on Page 2 of 45 7-5 t Y i~~ ~, lumen output, energy performance and warranty terms. Additional input was taken into account, including existing City lighting standards, Caltrans roadway specifications, and RP-8 guidelines, and the emerging model specifications for LED Roadway Luminaires published by the Municipal Solid State Street Lighting Consortium. This specification then formed the basis for obtaining manufacturer quotes. (See Appendix C) Revise City Specification After quotations were obtained from manufacturers and additional questions asked, a few specification deficiencies were noted. The most important observed was noting how the evolving state-of-the art in luminaire driver drive current is impacting energy performance and manufacturer warranties (discussed in greater detail below). After conditioning the quotations through obtaining additional information from a second "Request For Information" round, the City Specification was finalized This formed the basis for evaluating luminaire performance. Summary By taking these added steps, the City was ensured that the best available technology was considered without exposing the City to undue risk based on manufacturer claims. Assist the City to Update Its Lighting Ordinance This second goal was designed to codify the specification and the results of the manufacturer evaluations into a document that will guide the future application of LED street lights for any new installed lights by either the City, developers or contractors installing lights on city streets for commercial businesses. This was done to ensure uniformity of installed LED street lights moving forward. No manufacturer is mentioned. Manufacturer selection will be based on meeting the specification as embodied in the updated ordinance. (See Appendix D) "Best Value" Manufacturer Selection Selecting the best value considered the following elements: 1. Lighting Performance 2. Energy/Financial Performance 3. Workmanship Quality 4. Manufacturer Warranty Lighting Performance The Lighting Performance evaluation looked at two things: 1. Compliance with the RFQ specification 2. Technical evaluation of the manufacturer's IES files, comparing existing HPS light performance to recommended LED luminaires. RFQ Specification Compliance The initial comparison between individual manufacturer offerings uncovered discrepancies between the individual manufacturers' quoted offering and the RFQ specification. Most notably was how the impact Page 3 of 45 7-6 /~'~, ~n of how LED technology is advancing at such a rapid pace relating to thermal management and drive current. The cost of an LED luminaire is directly proportional to the number of installed LEDs. Fewer LEDs equals lower cost. (See Appendix E) Optical Performance Evaluation The optical performance evaluation consisted of evaluating the supplied manufacturer IES files in each of the street classifications listed above. Light distribution as compared to HPS and light uniformity were the primary considerations, assuring adequate light was put on the ground to illuminate the roadway as compared to the replaced HPS luminaire. Minimum-maximum values were considered, along with a list of additional calculated values. Engineering judgment was applied to rank the manufacturers overall performance. (SeeAppendix~ About Thermal Management To engineer a luminaire with a specific wattage and lumen package' the Lighting Consultant needs to know available options. Yet not all luminaires are created equal. Manufacturer A, for example may achieve a specific lumen package (lumen output and distribution pattern) by installing fewer LEDs, then "overdriving' these LEDs with a driver at higher output amperage, measured in milliamps. Less than 24 months ago, the industry best practice was applying a 525-530 milliamp driver to the LEDs to minimize heat buildup, thus lengthening the life of the luminaire. It should be noted that increasing heat will generally shorten the life of the LED, placing the manufacturers' warranties at risk. In the past 18 months, the state-of-the-art has evolved to a 700 milliamp driver, giving the manufacturer the option of raising the lumen output with fewer LEDs, and thus lower wattage. That this is now considered the standard is evidenced by all quoting manufacturers now offering 10-year warranties with their 700 milliamp drivers. This is why the design-builder recommended 700 milliamps be set as a threshold to protect the City from failure as the LEDs age toward the end of useful life. During the initial evaluation two manufacturers offered alternate proposed luminaires above this 700 milliamp threshold. One suggested a 1,000 milliamp driver that would meet the specification. Another manufacturer offered its entire LED quotation with driver current well above both the 700 and 1,000 milliamp levels. This caused the design-builder to pause and consider how to adapt to this technology evolution. As part of the second set of questions elicited through a formal Request For Information, the manufacturers were asked to offer an alternative luminaire that would meet the RFQ specification while being allowed to raise the driver current to 1,000 milliamps. No new products were offered, nor any modifications to the related warranty based on this drive current. Though one manufacturer offered highly competitive luminaires using a drive current well above 1,000 milliamps, and would not disclose what the actual drive current was, it was decided that the prudent course for the Design-Builder to recommend was to limit drive current to 1000 milliamps. LED streetlights are relatively new to the marketplace, with over 90% of LED streetlights generally being installed within the last 36 months across the US. There is NO actual hard evidence that 700 milliamp, much less 1,000 or higher milliamp drivers will not fail as none have been in service long enough to confirm that a given LED luminaire will even last for the claimed life expectancy. The risk mitigation Page 4 of 45 7-7 s;. a~. ,~ `%;. measure applied by the design-builder was to obtain an acceptable warranty from a reputable manufacturer. A warranty is only as good as the ability of the manufacturer to honor that warranty. Energy /Financial Performance The second evaluation criteria compared actual energy savings to the estimated cost to calculate the simple payback (installed cost / by energy savings =payback in years). The following steps were taken to evaluate Energy/financial performance: 1. Calculate the existing "go-forward" HPS LS-2 streetlight tariff, including taxes and state fees. 2. Calculate the new "go-forward" LED LS-2 tariff. 3. Compare the before and after monthly cost between HPS and LED luminaires. 4. Develop an installation estimate, using the manufacturer quotes as the basis. S. Tabulate the results of Steps 1-4 into a spreadsheet, side-by-side comparing and contrasting the manufacturers. The tariffs were initially calculated by the design-builder based on SDG&E tariff tables. These tariffs were then confirmed by SDG&E to assure accuracy. This simple payback comparison produced a clear picture, comparing total cost to energy savings. (See Appendix F) Workmanship Each of the manufacturers loaned sample luminaires to the City to "kick the tires." The luminaires were plugged in and tested. Fit and finish was noted. All manufacturers were deemed to have acceptable workmanship quality. This step occurred after technical evaluation and prior to meeting with the City to present the design-builders findings. Warranty Special attention was paid to each manufacturer's warranty. Issues considered included: 1. Actual warranty start date by luminaire 2. Lumen depreciation curve 3. Warranty length 4. Labor 5. Manufacturer strength -will they be around in ten years? Each of the above items were originally specified or clarified through a subsequent Request For Information. Of particular note was the request to warrant performance at 50,000 hours of luminaire life that the lumen output would not degrade below the L-85 threshold, or that point when the lumen output falls below 85% of the original luminaire rating. This is important because: 1. Luminaire replacement generally occurs at 70% of lumen output- 2. The energy payback depends on assuring the luminaire outlives the Simple Payback period In addition, a request was made for the manufacturers to provide both labor and parts replacement with their warranty. Just two of the manufacturers offered this, and at a substantial added cost. Also, Page 5 of 45 7-8 ~~~ several of the manufacturers were willing to extend their warranties to 12 years at an added cost. The City opted to purchase a 10-year parts-only warranty. Recommendations to the City After evaluating specification compliance, technical performance, and energy /financial performance, then reviewing with the City, it was determined by the City that the "best value" manufacturer was Holophane. Holophane was selected because: 1. Only manufacturer to meet 100% of the specifications 2. Light Performance was rated highest for distribution and uniformity. 3. Energy /financial performance was in the middle of the pack, yet well within the funding source requirements. 4. Workmanship was considered among the best. 5. Passed the Warranty and Manufacturer financial strength test. It should be noted that based on the payback criteria and absolute installed cost of each manufacturer, the City could afford to purchase any product offered. This was important because of the requirement to assure a) the City could indeed afford the "best value" offering and b) the City understands that the correct decision is of the utmost importance since the City would otherwise have to live with a less than optimal decision for 10 years or longer. Page 6 of 4s ~-9 ~::. >,,,'., :: Appendices Appendix A - HPS Benchmark vs. Photometric Results Appendix B -City-issued LED Specif cation Appendix C -Updated LED Specification Appendix D -Draft City Broad Spectrum Lighting Ordinance Specification Appendix E -Specification Compliance Review Table Appendix F -Optical Performance Data Appendix G -Financial Performance (Simple Payback) Page 7 of 45 7-10 { Appendix A - HPS Benchmark vs. Photometric Results Appendix E, Intersection Lighting F Street and Setond Avenue: Colledorto Residential Collector(50' to 40') Cfiula Vista Street Lighting, Appendix E-Intersection Page 1 of 5 \\seoawra\xW ev_w\sttaoov~wyeRmmsv~mqueom\aox~a. e-mecr~o. ~en~e:~ae~n ma Page 8 of 45 7-11 F ~ 2nd INTERSECTION 250w HPS -: -:. Page 9 of 45 7-12 v 4' F F & 2nd INTERSECTION 130w LED Page 10 of 45 7-13 ,~', ,. 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PS .A rv L } : R.20 60 A t ~ ' ( Page 14 of 45 7-17 ~i @ 3[1 Paseo Ranchero and Paseo Maeda: Collectorto Residential (72'to 36') Chula Vista Street Lighting, Appendix E' intersection Page 3 of 5 \~5trrwl4\vK~MEP-W\SOIMb\hgtt[Mmvenem\Rpw[s\PppenU[f-Intvcclan tirLl[ny F1NPo~$l.EO6 Page 15 of 45 7-18 -::, ,~ ~F, r Page 16 of 45 PASEO RANCHERO & 7-19 tt h 1.~ $ ~[i, l~ Page 17 of 45 7-20 / ~. `-'S. y ~.~ a 1"Avenue and Whitney: Residential Colledorto Residential (4d to 38') Chula Vista Street Lighting, Appendix E-Intersection Page 4 of 5 meo.~.ism~mev wasomooov~i.~m.~x.•,.•nx.oemvvo.•m.nm~~.am. wrnm,~xvsmaaoa Page 18 of 45 7-21 r 5y Y y 30 f r~,.~~ny~ Page 19 of 45 WHITNEY & 1ST 150w HPS WHITNEY 8.1ST 82w LED ~-22 %a.. Otav Lakes Road and East H Street: Chula Vista Street Lighting, Appendix E -Intersection Page 5 of 5 ~~sad.nrnuw~Mevynsomoomo~m.am.~.nm.•~m.oortwoo..eo- o- i..m,.a~o~ uem<szazoen.ao.. Page 20 of 45 7-23 Major to Major (115'to SO-90'36') i Sy ~'i: ~~~ OTAY LAKES & EAST H ST INTERSECTION 250w HPS OTAY LAKES & EAST H ST INTERSECTION 180w LED Page 21 of 45 7-24 4:'tiJ:,. ,xis s>'''S.. t a:i i~ OTAY LAKES & EAST H ST INTERSECTION 159w LED Page 22 of 45 7-25 x. ~ 'q, ;. :f. Appendix D, Mid-Block Lighting Olvmoic Parkway: Major Divided Boad with Wide Center Median Chula Vista Street Lighting, Appendix D -Mid Block Page 1 of 2 \lsms.-m\MeW Ev_w\snz~oo\vrgeawm~mgammtWVC~ae o. Mindaa ~knrtne eoa Page 23 of 45 7-26 H H ~~, ,< .,, ~_ OLYMPIC PARKWAY 250w HPS Staggered ~~`~ 4~~' ~~(~''~r OLYMPIC PARKWAY 250w HPS Standard ~_ T - - ) - Page 24 of 45 7-27 ~:.~: ~: ~\ ,.; OLYMPIG PARKWAY 159w I.ED - - - _ OLYMPIC PARKWAY 130w LED - ~1 Page 25 of 45 7-28 ~~'a 'mot>^;'. g. ^~i %~;5., 5th Avenue north of Davidson Mid-Block, Residential Collector Chula Vista Street Lighting, Appendix D -Mid Block Page 2 of 2 \Vaosrcm\eq\raeP wVO~amo\Rq=aMmsmimt~Amu~topcmdt 0- mio-bm u¢nimr ma Page 26 of 45 7-29 .~,. ~.~ FIFTH AVE. 15ow HPs ..SiteiPld 5...~gax..~..rn _._1 Fcit~ v...a~i 1. _._ 4 i 3~7MiM Me~~ Page 27 of 45 7-30 k FIFTH AVE. 1 osw LED C?1cu13C10R $LLmTIiiy we ~T Label M U t A~ Maz Mi Avg/M Max/MiK Slte PS _ _ _; P I I i 1.8 O 3 - S. i0 i 13.6'I Page 28 of 45 7-31 k ~ ~ ~ 6' 3:i' ~~. \ ~ ~. 1 FIFTH AVE. 94w LED aleu2ad v Summas~ i L bn1 ~U~i TT irc~_T~ Maz_ Mi ).vg/M M a/Mini 5 to Pl ~~ F 11 8 3.3 P i ' 1.43 13.00_ Page 29 of 45 7-32 k i ` 4, i Y~~~''I'.. L'~Y~' Page 30 of 45 FIFTH .AVE. 82w LED 7-33 s a~. u :> r Appendix B -City-issued LED Specification SPECIFICATION: CITY OF CHULA VISTA ARTERIAL STREET LiGHTiNC RETROFITS MMIMUM PERFORA4ANCE.REQUIREMENTS FOR SOLID STATE LIGHTING (LED) All luminaires shad be desigted as a minimum equivalent to either a 150 watt HPS or a 250 watt HPS luminaire. All luminaires shall have a written warranty for full replacement for ten (] 0) yeazs from date of installation. Atl luminaires shall be SDG&E pre-cjualified. 1. General Luminaire Requirements Each luminaire shall: o Consist of a single assembly utilizing LEDs as its sole 1i81tt source. o Be rated fax a minimum life of fifty thousand (50,000) bouts. o Be a single, self-contained device with internal power supply unit. o Be delivered completely assembled requiring no on-site assembly. o Be constmeted completely of metal„ {except 8asket5: lenses, etc.) powder coated gay in color and warranted rust proof for ten (] 0) years. o Be cdnstxucted sd that all internal and external parts can be sen~iced without removing assembly from iu mounting. o Have access door and panels that are hinged and accessible without tools. o Not weigh more than thirty-five {,5) pounds and be able to be installed by one person. o Mount on horizontal tenon with adaptability between 1518' to 2 3/$" with vertical tilt adjushnent. o Be designed to operate in ambient temperature range from D° F to 1.50° F. o Have thermal management that is passive and Internal to the unit; no liquids, pumps or fans aze permitted. o Be designed to withstand vibration and wind loads of up to I DD MFH. Page 31 of 45 7-34 ii F o Have in ess protection rating of IP-64 on entire housing. o Be free from lead and mercury, and be recyclable. o Have manufacturer's name, model number, serial number, and one person. 2. Electrical Requirements Each luminaire shall o Operate over a voltage range 95 VAC to 305 VAC. o Be designed so that lines of voltage fluctuations have no visible or measurable effect on luminous output. o Operate at maximum amperage at LED not to exceed 700mA. o Have a power supply with a Power Factor of.90. o Have maximum power consumption for complete unit not exceeding 145W for a 250W HPS. o Have maximum power consumption for complete unit not exceeding 115 W for a 150W HPS. o Have integral surge suppression protection to withstand line voltage spikes, lighting strikes, or other interference. o Be designed to enable field wiring to connect via a bazrier type tenninaI block with clearly identifiable terminals; able to accept conductors up to #8 AWG. o Be completely modular with each component including LED arrays, power supply, circuit board, lens and terminal block being independently replaceable. o Have individual components mounted with stainless steel captive screws. o Meet FCC 47 CFR Part 15/1S noise requirements. o Be designed so that failure of any single LED shall not result in loss of functions of remaining LEDs, or failure of any LED array shall not result in loss of functions of remaining LED arrays. 3. Roadway Application Requirements Each luminaire shall o For equivalent replacement of 250 watt HPS, LED ltm inaire shall deliver a minimum of 88001umens (initial). o For equivalent replacement of 150 watt HPS, LED luminaire shall deliver a minimum of 59501umens (initial). o Have efficacy exceeding 70 hn/W. o Have a Correlated. Color Temperature (CCT) 4000K 4- 300. o Have minimum Color Rendering Index (CRI) of 65. o Have optional house side cut off. o Have light distribution of Type III medium, full cut of£ Page 32 of 45 7-35 ,;~ F,(~',. o Have a maximum BUG rating of B2 U2 G2 (For post top lights) o Have shatterprooflenses, which are UV stabffized (lens discoloration shall be considered a failure under warranty). o Maintain lumen output of> 70%. Failure to maintain lumen output within warranty period shall be considered failure. o Include an exterior wattage label that reflects watts for the selected drive current. 4. Warranty o Written warranty must be provided by manufacturer for full replacement of the luminaire due to any failure for a period of ten (1 O) years. o Luminaires shall, at the sole discretion of the City, be repaired or replaced if the luminaire fails to function as described in the above specifications for a period of one hundred twenty (120) months from date of installation. o Manufacturer shall provide written documentation of its ability to satisfy a catastrophic warrants, claim. Luminaire failure rate of twenty-five (25) percent shall be considered catastrophic. Any failure to function as specified shall be considered luminaire failure. Page 33 of 45 7-36 x/ ~~, ~'a, Appendix C -Updated LED Specification Chula Vista LED Street LLtminaire Specification GENERAL LUMINAIRE REQUIREMENTS 1. Each Luminaire shall consist of an assembly that utilizes lighf emitting diodes (LEDs) as the light source. 2. The ZEDS used in the Luminaire shall be manufactured by Cree, Nichia or Philips 3. The individual LEDs shall be connected such Shat a catastrophic loss or the failure of one LED wifl not result to the loss of the entire Luminaire. For Luminaires constructed with sub-arrays or bars, the loss of one sub-array will not resat[ in the loss of functions of the remaining arrays, 4. The luminaires shall 6e designed to operate at an average Chula Vista nighttime temperature of 70°F (21°C). The ambient operating[emperatute range shall be 0°Fto +150°F. 5. The Luminaire assembly shall be rated for a minimum life of fifty thousand (50,000) hours at an ambient temperature of 25°C The L85 Reported Ufetime shall exceed 50,000 hours. These values shall 6e reported per IES LM-79 & 80 and IESTM-21 standards and procedures. b. LED fixtures shall offer an option to be upgradeable to include necessary components for interface to adaptive lighting, diagnostic andJor individual energy usage metering systems. 7. Must meet the Buy American requirements within the ARRA. 8. All luminaires must be pre-qualified by SDG&E and/or the Design Ught Consortium. ELECTRICAL REQUIREMENTS 1. Nominal Operating Voltage: The Luminaire shat{ operate at 120V or 240V depending on location. The Luminaire shall operate correctly over a votage range from 45 VAC to 305 VAC Fluctuations of line voltage within this range shall have no visible effeR on the luminous output. 2. Power Factor. Power supply should have a minimum Power Factor of .90. 3. Maximum allowed Amperage at LFD (Drive current): 700mA 4. Total harmonic distortion shall not exceed 20%. 5. Surge suppression: The Luminaire pn-board dreuitry shall include surge wppression devices (SPD) to withstand high repetition noise transients as a resul} of utility line switching, lighting strikes and other interference. SPD shall conform to UL 1449 or UL 1283, depending of the components used in the design. 6. Interference: Power supplies shall meet FCC 47 CFR Par215. OPTICAL REQUIREMENTS 1. Maximum Coneia[ed Color Temperature (CCT): 4,OOOK 2. Color Rendering Index (CRQ: Luminaires shall have a minimum CRI of G5, 3. Upward Component of IESTM-15-11 BUG rating shall be U0. {Formerly referred to as'Full CutofP). Chula Vista Street Lighting Phase II Specification F Appendix A l of5 \\Sdc-zm-Bl\en~\MEP lt/\5~121000\Projett MamgemerR50.eporrz\Appentlix A-Chub Visb StrtM LUminain 5pecaiabns-OF-2)-2P12~d0a Page 34 of 45 7-37 Y ~~Q r 4. Shall have a standard, factory provided option for a field installed, house side shield, APPLICATION REQUIREMENTS 1. The following are the minimum lumen packages allowed for the replacement of the shown FiP$ luminaires based on street curb }o curb widths: Current Proposed a. Major {8O'315'Gurb to Curb)*: 256W 7.1,500 b. Collector (50' -75' Curb to Curb): 254W 9,500E r. Residential Collector (36'-40' Curb to Curb): 1SOW QOOOL d. Residential (36' or less Curb to Curh): 100W 2,800E * Roadway with Medians to be designed to IES RP-8 requirements 2. The following are the maximum wattages allowed for the replanement of the shown HP6 luminaires based on street curb to curh widths: Current Pro sed a. Majar (80'-115'Curb to Curb)*: 250W 160W b. Collector (50' -75' Curb to Curb): 250W 145W c. Residential Collector (36'-4Q'Curb to Curb); 160W S15W d. Residential (36' or less Curb to Curb): 100W S5W * Roadway with Medians to be designed to IFS RP-8 requirements 3. The following are the photometric distribution requirements for tike replacement of the shown HPS luminaires based on street curb to curb widths: Current Prooosed. a. Major (Sd-115'Curb m Curb)*: 250W Type ill, Medium b. Collector (50' -75' Curb to Curb): 250W Type III, Medium c Residential Collector (36'40' Curb to Curb): 1SOW Type il, Medium d. Residential (36' or less Curh ko Curb): 100W Type 11, Medium * Raadway with Medians to be designed to IES RP-8 requirements. COOLING SYSTEM 1. Thermal management of the heat generated by the LEDs shall be ofsufficient capacity to assure proper operation of the luminaire over the expected useful life of more than 50,000 hrs. 2. Thermal management shall be passive by design and shag consist of a heat sink with no moving mechanical parts or liquids. Chula Vista Street Lighting Phase II Specification -Appendix A 2 of5 \\Sdaarv-hl\eng\MEP_W\Spl2Iafl0\Propce Maeagementlaepprts\A.ppendiv A - CeuO Vkp Street Lumieain Specewipns-a&H-2032.dpa Page 35 of 45 7-38 PHYSICAL/ MECHANICAL RE4UIREMENTS 1. The luminaire shall he a single, self-contained device, not requiring on-site assembly for installation. The power supply for the luminaire shall be integral to the unit. 2. Weight: Luminaire shall not weigh mare than forty j40) pounds. 3. Maximum dimensions:.38" longx I6" wide by 7" tall. 4. Hauling shall be completely constructed of metal, except for gaskets, lenses, etc. Housing finish shall be gray in color and powder coated. LED mounting plc#es shall be constructed and finished as required for proper operation by each manufactures 5. Luminaire shag be warranted rust prooffor thewarranty period. 6. All components must be fully accessible for servicing without removing the luminaire from its mounting. 7. Access doors and panels shall 6e hinged and accessible without tools. Door shall 6e captive and shall require an extra motion, i.e.: swing 90 deg past verScal, lift upward, etc. to remove. If rat, provide clips or lanyard to preven# from falling when open. 8. All hardware and fasteners shall be stainless steel orzinc-nickel plated. 9. No parts shall be constructed of polycarbonate unless required by optic, ie: a lens. If required, it shall he UV sta biliaed (lens discoloration shall 6e wnsidered a failure under warranty). 10. Mounting Arm Connection: Luminaires shall mount an min 1-518" OD to max 2-3/8" OD horizontak tenon with no more than four t4) 9J16" hex bolts and two-piece clamp. Luminaire leveling capability shat) be integral to the fixture. 11. The assembly and manufacturing profess for the LED luminaire shall be designed to assure al! internal components are adequately supported to withstand mechanical shock and vibration from wind loads up to 100MPH. 12. Ingress Protection Ratings: Optical chamber shall be IP66 rated. Wiring compartment shall be UL Wet Location listed. 13. Each luminaire shall have a 3-prong (twist-lock) ANSI C13rz10 photocell receptacle. 14. Field wires connected to [he luminaire shall terminate on a barrier type terminal block secured to the housing. The terminal screws shall be captve and equipped with wire grips for conductors up to p6 AWC:. Eath terminal position shall be Beady identified. 15. Grcuit boards shall conform to Chapter 1, Section 6 of the "Transportation ElecVical Equipment Specifications" (TEES). 16. Powder coating of the housing shall conform to the requirements of the [aprons Standard Specification and the Caltrans Standard Special Provisions. 17. Erwiranmental Impact: Must be free of kad and mercury. MusE be modular in design and recyclable: Chula Vista Street lighting Phase II Specification -Appendix A 3 ofS \\Sac-irv-hl\eng\MEP_VJ\SDRIDoO\Proiett Manaaamort\flepprtAAppentlia A - Chula VIHa St»at Euminaim SpedFmbns-O82]30IIaoa Page 36 of 45 7-39 l ~~ 13=1 ' r', :315 ':-* LUMINAIRE IDENTIFICATION 1. Each luminaire shall have the manufacturer's name, frademark, model number, serial number, date of manufacture (month and year) with lot number and replacement part numbers permanently marked inside each unit and the outside of each packaging box. 2. The following operating characteristics shall be permanently marked inside each unit: rated voltage and rated power in Watts and Valt-Ampere, CCT ratingin Kelvin and luminaire Efficiency Rating (LER). 3, Luminaire shall have an exterior wattage label the indicates the wattage for the selected drive current. LabeFshall be easily read firm the ground. QUALITY ASSU RANGE 1. luminaires shat! 6e manufactured in accordance with 1509Q01. WARRANTY 1. Manufacturers shall provide a written warranty for full replacement of the luminaire due to any failure for a period of tcn (SO( years from the date of installation. 2. Luminaires shall, at the city's option, be repaired or replaced if the luminaire fails to (unction as described in the above specification Far the duration of the warranty period. 3. Upon request, the manufacturer shall provide written documentation of its ability to satisfy a worst- case, catastrophic warranty claim. A luminaire failure rate of twenty-five (25( percent shalt be considered catastrophic. Any failure to function as specified shall be considered catastrophic failure. MEASUREMENT/PERFORMANCE/SAFETY STANDARDS 1, ANSI [78.377.2008: Specifications for the Chromaticity ofSotid State Lighting Products. 2. IES LM-79-08: IESNA Approved Method far [he Electrical and Photometric Measurements of Solid- State Lighting Products. 3. IES LM-80.08:. IESNA Approved Method for Measuring Lumen Maintenance of LED Ughting Sources. 4, IES TM-21-11: Projecting Long Term Lumen Maintenance of LED Light Sources. 5. UL Listing: Listed far use in Wet Locations by NRTI. ADAPTIVE CONTROLS S. AdaptTVe C6n4a15: Far the pufpose Of dtis SpeClfiLatlon, "Adaptive Controls" shalt 6e defined as all hardware and soflware that provides the ability to control, remotely dim, monitor, provide status reporting and pmvide utility acrepta6te metering for street I''gfifing luminaires. The manufacturer shall provide the following: a. Complete specifications and product literature describing how the system functioru, what components are necessary for system operation, what software is required and a description of how on-going liwrtsing agreements are handled if applicable. Chula Vista Street Lighting Phase II Specification -Appendix A 4 of5 1\sea-:N-frt\.nc\msa_w\soiztaao\e~a Mane(emnrc\aepomlAppenefxa -cnuu vsv serser wmma~A speaf~aenr-os-n-zotz.eao~ Page 37 of 45 7-40 .F„,,. ~r, !.<; ~~ ~. b. A lumen output vs. power consumption curve ar ta6k. Adaptive Conttols Ready. For the purpose of this specification, "Adaptive Controls Ready" shall be defined as all the necessary components that must be installed inside the luminaire or on the housing such as dimming drivers, control modules, wiring harness, socket, etc., so that the luminaire does not have to be modified in the field to implement adaptive controls as a later date. This would ezdude tfie replacement of the existing photocell with the appropriate interface device and would no[ include anything externs I to the luminaire such as software or hardware, Should adapfrve controls be requested at [he time of purchase quotation, the manufacturer shall provide two separate prices. The first will be an Add to make the luminaire Adaptve Controls Ready as dexribed above. The second will be the current cost for all additional components and the necessary software,. including license agreement that will be needed at a later time to form a complete and functioning adaptive controls system az described above. Chula Vista Street Lighting Phase II Specification-Appendix A SofS \\SECarv-Yl\en~\MEP_W\SD12100D\Pmj tMana6emnrtUtepnrtt\ApPontl@A-CFUIa VIm Serett LUminain SOecifioio-ec-DB-2]-T612.tlarx Page 38 of 45 7-41 44 ~j ,5..f iJ~i, Appendix D -Draft City Broad Spectrum Lighting Ordinance Specification Cdv of Chula Vista -LED Street Luminaire Specification GENERAL LUMINAIRE REQUIREMENTS 1. Each Luminaire shall consist of an assembly that utilizes light emitting diodes (LEDs) as the light source. 2. The LEDs used in the Luminaire shall be manufactured by Cree, Nichia or Philips 3. The individual LEDs shall be connected such that a catastrophic loss or the failure of dne LED will not result in the loss of the entire Luminaire. For luminaires constructed with sub-azrays or bars, the lass of one sub-array will not result in the loss of functions of theremainingarrays: 4. Theluminaires shall be designedta operate atan averageChula Ysta nighttime tem perature of 70°F (21`C). The ambient operating temperature range shall be 0°F tai+150°F. - 5. The Luminaire assembly shall be rated for a minimum life of fifty thousand (50,000} hours a[ an ambient temperature of 25°C. The IBS Reported Lifetimeshall exceed50,000 hours. These values shalt 6e reported per IES LM-79 &80 and IES TM-2Y5[andards and procedures. 6. LED fixtures shall offer an option to be upgradeableto include necessary components for interface to adaptive bghting, diagnostic and(br. individual energy usage metering systems. 7. Must meet the Buy American requirements within the ARRA. 8.. All luminaires must be pre-qualified fiy50G&Eahd/or the Design Ligh[Consortium. ELECTRICAL REQUIREMENTS 1. Nominal 6peratingVoltage: The Iuminaire shall operate at 120V or 240V depending on location. The Iuminaire shall operate mrrectlyover a votage range from 95 VAC m 305 VAC. Fluctuations of line voltage within this range shall have hovisibie effect on the luminous output. 2. Power Factdr. Power supply should have atninimum Power Factor of .90, 3. Maximum allowedAmperage at LED (Drivecurrent}: 1000mA 4. Total harmonic distortion shall not exceed 20%. 5. Surgesuppressian: The Iuminaire on-board circuitry shall include surge suppression devices (SPD( to withstand high repetition noise transients as a result of utility line switching, lighting strikes and other interferene4. SPD Shall 4onform to IEEE/ANSI C62.41.2-20112 and UL 1444 or UL 1283, depending at the cdrnponentsused in the design.. fi. Interference: Power supplies shall meet FCC 47 CFR Part 15, Class A. 7. Each Iuminaire shall haven 3-prong (twist-lock) ANSI C136.10 photocell receptacle. 8. Field wires connected to the Iuminaire shall terminate on a barrier type terminal black secured to the housing. The terminal screws shall be nptive and equipped with wire grips for conductors up to #6 AWG. Each terminal position shall be dearly identified. 9. LEO driver shall have quick disconnects on both line and oufpuf leads. OPTICAL REQUIREMENTS 1. Maximum Correlated Color Temperaiure (CCT): 4,OOOK Gty of Chula Vista Street Luminaire Specification 2 of4 \\~°..rv tg4.v\sEO_wW~z.xmbel~~.,Lxu. b.r :..m.,.,.s. r: ,.,..:ac.m,: m.h,ne Page 39 of 45 7-42 "~ r a`";. ,. --,k. L. Color Rendering Index (CRI): Luminaires shall have a minimum CRI of 6S. 3. Upward Component of IESTM-16-1i BUGrating shall be W. (Formerly referred to as'Full CvtofY}. 4. Shall have a standard, factory provided option for a field installed, house side shield. APPLICATION REQUIREMENTS The following are the minimum lumen packages allowed based on street curb to curb widths: Minimum Lumens a, Major/Coflector (50'-115'Curb to Curb); 11,750 b. Residential Collector (36'-40' Curb to Curb): .. 6,000E c. Residential (36' or less Curb to Curb): 2,800E 2. The followingare the maximum wattages allowed based on streetcurb to curb widths: Maximum Wattaae a. Major/Collector (50'-115'Curb to Curb): 155W b. Residential Collector (36'-40' Curb [o Curb): 115 W a Residential (36' or less Curb to.Curb): SSW 3. The kllowing are the photometric distribution requirements based on street curb to curb widths: Required Distribution a. Ma)nr/Col{ector (50'-115'Curb to Curb): Type I II, Medium b. Residential Collector (36'-40' Curb to Curti): Type I I, Medium u Residential (36' or less-Curb to Curb):'. Type II, Medium COOLING SYSTEM 1. Thermal management oftheheat generated 6y the LEDs shall be of sufficien[capactty to assure proper operation of the luminaire over the expected useful life of more than 50,000 hrs, 2. Thermal management shall be passive by design and shall consist of a heat sink with no moving mechahidal parts orliquids. PHYSICAL/MECHANICAL REQUIREMENTS 1. Theluminaire shalt bea single; self-contained device, not rcquiring on-site assem bly for installa[ron. The power supply for the luminaire shall be integral to the unit. 2. Weight: Luminaire shall not weigh more than forty (40) pounds. 3. Maximum dimensions: 40" bng z 15° wide by 7" tall. 4. Housing shall be completely constructed of metal, except for gaskets, lenses, etc. Housing finish shall be gray in color and powder coated, LfD mounting plates shall be constructed and finished as required for proper gperation by each manufacturer. 5. LuminaireshaEl be warranted rust proof for the warranty period. Gry of Chula Ysta Street Luminaire Specification 2 of4 lY~e.wi\n6t~P ~~t2]90Y.bee47u+iNU.a vert:.am-r,n'w S~tvlb~bm-IGG1T] O.i[deia Page 40 of 45 7-43 r+ i S ,-r 6. All [amponertis must be fully accessible for servicing without removing the luminaire from its mounting. 7. Access doors and panels shall be hinged and accessible without tools. Door shall be captive and shall require an extra motion, i.e.: swing 90 deg pas[ vertical, lifT upward, etc. to remove. iF.not, provide dips or lacrya rd to prevent Pram falling when open. $. All hardware and fasteners shall 6c sninless steel orzinc-nickel plated. 9. No parts shall be constructed of poly[arhonate unless required by optics, ie: a lens. If required, it shall be UV stabilized (lens diswloration shag be considered a failure under warranty). 10. Mounting Arm Connection: Luminaires shall mounton min 1-6{8" OD to max 2-3/$" OD horizontal tenon with no more than four (4) 9/16" hex bolts and two-pieie clamp. 11. Lurninaire levelingcapabihty shall be integral to the fixturewithexterior leveling ribs in both directions or interior bubble level. - 12. The assembly and manufacturing process for theLED luminaire shall be. designed. to assure a[f internal components are adequately supported to withstand mechanical shock an<i vibration from wind loads up m 100MPH. 13.ingress Protection Ratings: Optical chamber shalLbe lP66 rated. Wiring wmpartment shall be UL Wet Location listed. - 14. Circuit boards shall conform to Chapter 1, Section 6 of tfie7ransportaflon Electrical Equipment Specifications" (TEES). 15. Powder coa[ingof the housing shaft conform to the tequinements of the Caltrans Standard Specification and the Caltrans5tandard Special Provisions:. 16. Environmental Impact: Must befree of lead and mercury. Must be modular in design and recyclable. LUMINAIRE IDENTIFICATION 1. Each luminaire shall,have the manufacturer's name, trademark, model number, serial number, date of manufacture (monthand year) with lot number and replacement part numbers permanently marked inside each unit and: the outside of each packaging box. 2. The following operating chancteristicsshall 6e permanently marked inside each unit: rated voltage and rated power in watts and Volt-Ampere, CCT rating in Kelvin and luminaire Efficiency Rating (LER). 3. luminaire shall havean eztzrior wattage Iabei that indicates the wattage for the selected drive current Label shall be easily read from the ground. QUALITY ASSURANCE 1. Luminaires shall be manufactured in auordance with 609001. WARRANTY 1. Manufacturers shall provide a written warranty (nr full replacement of the luminaire due to any failure Gty of Chula Vista Street Wminaire Specification 3 of4 \\31x/a.\n~\NFr_Wt°alifMY),`w~l~b Wu'c-s tr.::Ww$..~!'®w.~?'i'f-XJtiOn!Ltlov Page 41 of 45 7-44 u f {, ~. F ~ for a peripd often (10} years from the date of installation. 2. Luminaires shaA, at the city's option, be repaired or replaced 'd the luminaire fails to function as described in the above specfication for the duration of the warranty period. 3. Upon request, the manufacurer shag provide written documentation of its ability to satisfy a wors4 case, tatas[rophic warranty claim. A Iuminafre failure rate of twenty-five ~25j percent shall be considered catastrophic, Any failureta function as specified shall 6c considered catastrophic failure. MEASUREMENT/PERFORMANCE/SAFETY STANDARDS 1. AN51 C7g.377,20Dg: Specfications (or the Chromaticity of SoGd:State Lighting Products. 2. IES LM-79-08: IESNA Approved Method for the Electrical and Photometric Measurements of Solid- SUte lighting Productr. - 3. IES LM-80-08: IESNA Approved Method for Measuring Lumen Maintenance of LED Lighting Sources. 4. Ik5 TM-21-117 Projecting Long Term Lumen Maintenance of LED Ught Sources. 5. UL Listing: Listed for use in Wet Locations 6y NRTL 1. Adaptive Cardrols: For the purpose vf. this sperification;"Adaptive Controls" shall be defined as all hardware and sokware that provides theability to control, remotely dim, monitor, provide status reporting and provide utility acceptable metering for street fighting luminaires. The manufacWrer shall provide the folbwing: a. Complete specifications and product litereture despibing how the system funcLons, what components a re necessary for system operation, what software is required and a description of how on-going licensing agreementr arehandled ff applicable. b. A lumen output vs..powerwraumptron curve or table. 2. Adaptive Contiols Ready: .For the purpose of thisspecification, "Adaptive Controls Ready" shall be defined as all the necessary components that must 6e installed ir7side the luminaire or on the housing such as dimming drivers,: cgntrolmodules, wiring harness, socket, etc., so that the luminaire does not have to be modified in the field m implement adaptive controls as a later date. This would exclude the replacemehtof the existingphomcefl with the appropriate interface device and would not Include anything external to the luminaire sud7 as software or hardware. 3. Adaptive Controls: Balance of.Srystem: Should adaptive controls be requested at the time of purchase quotation, the manufacturer shall provide iwo separate prices. The first will be an Add to make the luminaire Adaptive Controls Ready as described above. The second will 6e [he current cost for alt additional components and the necessary software, including license agreement that will 6c needed at a later time to form a complete and functioning adaptive controls system as described above. Gty of Chula Vista Street Luminaire Specification 4 of4 ~1sie.:.d.a~erewrP wl^o~~oWS.etu.n.ww»x Lu~nu~: ke:ad~,..^siama n„tumor Page 42 of 45 7-45 /"~ Appendix E -Specification Compliance Review Table Cree100 Cree15 4-21A A02GA Amb Temp~degF) JO 'JO JO Temp Range~degFj 6150 6150 0.150. L at 50,000@25DegC B3 85 85 Voltage Range 126240 126240 126240 Operating Range 95305 95305 95305 _ Drive Current~ma) - 700 700 -- J00 -- THO% ... 20 20 20 Driver - N/A Surge C62A1.2- 2002 ' Buick DSmnnec[s Y Y Y CR(K) 4000 4000 4000 CRI Mn65 Mn65 Mm66 Bug~ll Values 0 0 0 Howie aide Shield Y Y V Wmen ~MIn ~ 2800 6000 I1J50 Wattage (Max. 55 115 165 Distr but on II, Med II, Med III,Med Weight(Ibs) 40 40 40 22 46122 -46122. ~ ~ n Szazn 'SZo-m 5 95305 '95305 looD• laao•: zo ''.zo is %I1000150 1 GES50 IGF 3X 52IX8X IS2 Cree it !2 46122 -M 85 85 n lzazn lz 2 i ]00 •:JO zD zo Ho1150 Ha125 AT3a30 'ATBb N ch a Nlchb JO 70 -46122 461: 85 85 20 N '.N Y Y Y. _.,. Y Y ,Y ]00 4000 .'..4000 4000 4000 4000 4000 ...4000 4000._. JO 7<) 70 ]0 JO JO JO 70 o 'a o- o o- o -...o o __ 'v 'r v.. r r... r - v r i00 4806 9612 3100 6300 31]30 2999 fi391 1228) 3 --53 101 43 92 159 3J--J3 140 -- ,Short 11, Short III, Short II, Med II, Med 11, Med II, Med II, Med III, Med 3 18 2fi 25 29 19 14 14 11 1/10/6 24/10/6 '.26/15/5 22/13/6 26/]5/fi 26/15/6 27/8/4 2]/8/4 31/14/4 Bernal R bs &temal Ribs Internal Bubble IES Report IES F le Name. IES WmCai IES File W mens IES File Watts IE3 LER .... Dim Type Control Syztem Test Bed Sali Test Page 43 of 45 'LeolsD '~eouo _.7_ .__7 7 7 aJOK. U0.JOK V6J0K 20 20 _... Y Y __. )0 4300 4300 7 7 Fc Fc Iv r 31 5102 10274 73 137 Med II, Med III, Med ]5 fi 21 11 emal eubble77 271A U AA 2GA U A 3HA-U A%8X540 IXB 5409 GX8X540~B 20.4-5_'BP30&~82~6067~GC120E/ GC130R GCIEOEJ 954 0006 9612 3300 5300 9500 ----- 3413 fi392 332949 --- --- 3399 3114 10269 --- 2 33 101 43 6) 118 3] ]1 140 49 J3 13J 6 91 '95 ~- JJ 79 '.81 ' 9Z 90 ''93 JO JS ]5 - ~1ov o-lov '.a1ov aiov alov .aiov aiav o-lav '..a1ov a-lov 'o-iov aiov roam _.. - . GE Roam Ripley _._..... $41,000 -- - - fdROr: 1.226 1.23] •'40Camb(104FJan atzheet LM80 Reports Missing altNOt on Gee but HetalED C62OL2-2W2is Optional 'See ATB2-40.1000'1203] No included orexduded lirt from Photometric Report Data Sheef, IPfi3 82-40B-1 "From lMF Chart.. 250 iz narrow asryme[ric 82408-E 7-46 Y,/ r Cl g Jtlri; Appendix F -Optical Performance Data ~PClication._._. jy]fL _ LlllIlC11S AYC. PddX. bLl'r A M~... M az/Min._M id lnt- 92I1k _ ~S N3X/1411II . 0~1 m~~lc GE" 10906 1.10' 3.2 0.2' 55 16.0 ' 41.3 (IES) . 3.0 __ __ __ 11750 1.L6, _ 4.8 01 11.5 48.0. Cree 9612 086 2.3 0.2 4.3 116 3 Leotek ' 10274- 0.88! 1.7 0.3 2.9 9.7 Z . Holophane 12287 1.10 2.8 0.4 2.8 7.0 a~ Laree lntersestion GE" 10906 094 32 0.1 9.4 32.0 0.2 40.66(CT) 3.0 .11750 0.99 5.0 00 N/A N/A O1 2.P,'IES)*" '. Cree - 9612 0.78' 2.3 0.1'. 7.8 23.0 OS' 3 _. Leo[ek 10274 0.77 1.4 0.3 4.6 4.7 0.6* Holophane - 12287 1.OY 26 __ .0.2 5.0 13.0. 0.9' 2, F&Secand GE* 10906 2.90 5.6 0.4 7.3 14.0 4.4 40.65(CT) 4.0 Cree 9612 2.10', 3.3 0.9 2.3 3.6 2.4 21.6(IES) Leotek 10274 1.60 2.4 1.0 1.6 . 2.4 2.4. ',Holophane 12287 2.40'. 3.4 1.0'. 2.4. 3.4 3.0 3' Fifth Ave-150W GE _._ 6500 1.3P .. 2.9 0.2 65' 14.6 .. 40.9(IES) _.. 4.0 Cree 480D 0.75L 1.1 0.4 1.9 2.8 2 Leotek 5102 0.76' 1.7 0.2 3.8 8.6 ' 3 Holophane 6300 084 1.5 0.3 2.8 6.0. ~!%+'i: Fifth Ave 100W GE 3100 066 1.5 O1 66' 150 40.7 (IES) 6.0 Cree 3500 062 09 03 21. 30 ~-, '. Leo[ek 3291 0.62' 1.2 O1', 6.2. 12.0 2 .. 'Holophane 2999 0.47 0.8 0.2'. 4.0 4.0 - 3'. .Meets SPec ......._ _. "Originally submitted on GXBX II (11686L), modeled G%EX III (10906L) *" Original 250W HPS did not meet this require ment. We have been using Ca l[rans for t his study. Page 44 of 45 7-47 ~`:/nr j.'~a5 .y. `f::..-[ Appendix G -Financial Performance (Simple Payback) City of Chula Vista Phase two Street Light Replacement Project Prepared by: Southern ContraRing Date: 10/15/2012 Manuf acturer CREE /Beta Generzl Electric Holo phane Leo tek ISOW HPS 250W Hps 150W HPS 250W Hps 150W HPS 250W Hps 150W HPS 250W Hps Qty of Lights 486 2,589 486 2,889 486 2,889 486 2,889 ..,~ :. .%' t W /OAdaptrye ton~ls Ready"~~ -. N :: ' T. 4" 1 :: ?' i.'i' R + ' is 1 ' . ' "T.l F.: , .~... ._ ....-. . - ... .. ...~..., , , ms s ,. ,mac>>: . t.. w.., uy,.._ New Wattage 53W 301W 92W 159W 71W 140W 73W 137W Estimated COSt (net of SDG&E rebate) $190,243 $1,359,50 $226,184 $1,702,863 $213,348 $1,763,9 $215,880 $1,468,702 TOTAL $1,549,7 $1,929,047 $1,977,25 $1,664,582 Calculated Savings $40,743 $337,33 $29,839 $259,9 $36,229 $285,05 $35,467 $289,24 TOTAL $378,07 $289,80 $321,2 $324, Simple Payback 4.67 4.03 7.55 6.55 5.89 6.19 6.09 5.08 4.10 6.66 6.15 5.19 W/Adapbve;Caratmisitead Y '.. f tt r :2 `~ ~ r " ` .' m '. 4t a . ~,....,.,,_. ...... &., .. .. k~ .. «ra~wrvn NaL .v aat _x:__..k.:. .. ....:a.3 t r l& . . ..r ,.... .. >.. .. Estimated Cost (net of SDG&E rebate] $190,243 $1,359,507 $226,184 $1,702,863 $240,055 $1,925,775 $265,628 $1,764,427 TOTAL $1,549,750 $1,929,09 $2,165,829 $2,030,055 Calculated Savings $40,743 $337,331 $29,839 $759,96 $36,229 $285,05 $35,467 $289,241 TOTAL $378,074 $289,80 $321,2 $324,708 Simple Payback 4.67 4.03 7.58 6.55 6.63 6.76 7.49 6.10 4.10 6.66 6.74 6.25 Adaptive Controls k~itastn+ctuie aF i A ~ a ~ '`°. nt ~& ~7 P. x' .,,.. .~,..,,., .. .,ns,~... ,. «u ... ,~.-, u .,... ,. . Incremental System Cost $779,475 $529,69 $442,73 $432,323 Revised Installed Cost $2,329,225 $2,458,74 $2,608,56 $2,462,379 Incremental Energy Savings $23,69 $37,515 $32,587 $32,052 Incremental Payback 32.89 14.12 13.59 13.49 Total Energy Savings $901,77 $327,322 $353,87 $356,7 Total Simple Payback 5.80 7.51 7.37 6.90 Page 45 of 45 7-48 SUBDIVISION MANUAL ATTA~~iNtENT SECTION 3: GENERAL DESIGN CRITERIA 3-407 Street Lights, Pavement Markings and Street Signs 3-407.1 Street Lights - At the first improvement plan submittal stage, the Developer is required to submit improvement plans showing street light locations and type. At the second submittal, the Developer is required to submit the following: pull box location and type, conduit and wire location and size, service point locations and voltage drop calculations. Developer will be responsible for furnishing and installing the complete street lighting system including underground circuitry, standard, and luminaire. The number and location of street lights shall be subject to the approval of the City Engineer. (1)Street Light Standards a) LED, street lighting standard per CVCS 6. b) Street lighting standards, foundation and details CVCS 7, 8, and 9. c) Sufficient lighting shall be provided at the following: intersections, short radius curves, knuckles, at the neck of cul-de-sacs, and at other potential traffic safety locations as may be determined by the City Engineer. d) Street Light Construction Summary Poles shall be installed plumb and 6.75' behind the curb face when not installed within a raised median. 2. 3. Base Depth, Anchor Bolts, Grounding (CVCS-9) Coil 15'- #6 Bare copper ground wire to be installed 3" below the foundation and extended through the foundation to the system neutral. 4. 5. Each pole shall have a fuse (see "Specifcations'"). 6. Trench depth shall be 18" minimum in the parkway and 30" minimum in the street areas. Backfill shall be compacted to 95%. 7. A pull box shall be installed within five (5) feet of each streetlight unless the streetlight is within 10' of SDG&E service point. 8. Pull Boxes shall be installed a) On both sides of the street crossing; b) Within 10' of SDG&E service point(s) and c) Every 190 feet. 9. Conduit shall be installed at a minimum of 30" below final grade in street and a minimum of 18" below final grade when behind curb. (See CVCS 10 for Conduit and Trench) and 1-1 /2" or larger conduit to be Schedule 40 PVC. No ABS or Rigid Galvanized Steel. A 2" conduit, Schedule 80 PVS shall be required when crossing a street. 10. Luminaires shall be level. 11. Wires to be THW #8, #6, #4, or #2 with #6 or #8 insulated copper ground. Use #8 ground for #8 and #6 circuit wires and #6 ground for #4 and #2 circuit wires. Types THHN, THWN not acceptable. The entire circuit run shall use the same size wire. No cascading of wire sizes allowed. 12. 10. Voltage-Drop to be less than 3% (3.6 volts for 120V circuits and 7.2 volts for 240V circuits). Add 5 extra lineal feet of wire in your calculations at each pull box 7-49 SUBDIVISION MANUAL SECTION 3: GENERAL DESIGN CRITERIA and 40' for each luminaire. Voltage Drop Calc required for each circuit having two or more lights or where the service is over 500' away. 13. WIDE ARTERIAL STREETS (greater than 40'): LED equivalent of Maximum 165 259 watt,-kRS~vJsute# Minimum 11.750 luminaire. type II medium: 175' to 250' if staggered spacing (350' to 500' same side) 125' to 250' in median (twin luminaire). 14. RESIDENTIAL COLLECTOR STREETS (36' to 40'): LED equivalent of Maximum 115350 watt, kIPSV~v/sate# Minimum 6,000 luminaire. tvoe II medium: 300' to 400' staggered spacing. 15. RESIDENTIAL STREETS (36' or less): LED equivalent of Maximum 55390 watt, ~ Minimum 2.800 luminaire, tvoe II medium: 350 to 450' staggered spacing. 16. In addition to required spacing, streetlights should be installed: 17. i. At all intersections, sharp or abrupt curves, knuckles and long cul-de- sacs. 18. ii. As per 1218/82. File #CY-004, Street Lighting Policy: "In existing neighborhoods (generally west of I-805), street lights will be provided at east every 600' on tangent streets". 19. Construction "As-Built" drawings shall be submitted prior to foal inspection (see "Requirements"). 20. 21. When laying conduits across a street, they shall be at right angles to the curb line. Conduits shall not cross the street within an intersection or the cul-de-sac turnaround area. 22. Plans shall reference: i. Street light stationing. ii. Street light size (watts) iii. Street light installation detail (Refer to CVCS 6, 7 and 9). iv. SDG&E service point and stationing. Indicate serving voltage (120v or 240v). v. Service pull box and installation detail vi. Size of conduit (1-1l2" minimum) Schedule 40 PVC. Use 2" Schedule 80 PVC when crossing street. vii. Indicate trench depth. viii. Size and number of wires. ix. Street Light Note: The streetlights and service point shown hereon are approximate only. Service points are subject to revision by final SDG&E plans. It shall be the sub dividers responsibility to provide the proper services to the streetlights shown on this plan according to the applicable City of Chula Vista plans and specifications. The developer shall be responsible for providing conduit and conductors from street lights to approved service points furnished by SDG&E. Conduit runs and conductor size from street lights to service points shall be shown on these plans and shall be approved by the City Engineer prior to construction. Street light conduit shall be 1-7/2 minimum Schedule 40 PVC. Final location and size of street lights, conduit and wire and pull boxes shall be approved prior to beginning of construction. Insta1120A fused protection for unmetered street light system. 23. The Engineer df record shall be responsible for providing final "AS-Built" drawings once the lighting system is installed and approved by the inspector. The 7-50 a4TTACHMENT LUMINAIRE: 0 J 3 ° z a a 3 u~ 0 0 0 0 J 3 u~ m i N a'-s'• NP. GENERAL NOTES: LUMINAIRE AND PHOTO CELL SHALL BE APPROVED BY THE CITY ENGINEER PRIOR TO INSTALLATION. ~' ~. STREET LIGHT PLANS SHALL SHOW WIRING FROM SERVICE POINT TO STREET LIGHTS, AND SHALL BE APPROVED BY THE CITY MINIMUM BASE CORE ENGINEER PRIOR TO INSTALLATION. a i/z"m x 12" HIGH FOUNDATION & GROUNDING: SEE CVCS 7. REFER TO MANUFACTURER'S DETAIL FOR ANCHOR BOLT SPACING. ADAPTIVE CONTROLS: ALL LUMINAIRES/ FIXTURES SHALL BE "ADAPTIVE CONTROL READY", AS SPECIFIED IN SECTION 3D7 OF THE CHULA VISTA STANDARD SPECIAL PROVISIONS. evised: Original approval date: ~-z-so CITY ~ F CHULA V ~ STA I CVM 9-6-01 Redrawn By: ARR Date: 7-z6-ss PUBLIC WORKS DEPARTMENT GVM "-z8-12 I STREET LIGHTING cvcs ~.m~, .,..,,.A.,,.,., ~_._. STANDARD 6 ROADWAY MAXIMUM MINIMUM REQUIRED PHOTO- CLASSIFICATION WATTAGE LUMENS METRIC DISTRIBUDON MAJOR/COLLECTOR ' ' 165 W 11 750 TYPE III MEDIUM to 175 Curb-to-Curb) (50 , , COLLECTOR ' 115 W 6,000 TYPE II, MEDIUM Curb-to-Curb 36' to 40 RESIDENTIAL 55 W 2,800 TWE II, MEDIUM (36' or Less Curb-to-Curb) LEDS USED IN THE LUMINAIRE SHALL BE MANUFACTURED BY CREE, NICHIA, OR PHILLIPS. NOMINAL OPERATING VOLTAGE: LUMINAIRES SHALL OPERATE AT 120V 8' OR 240V, DEPENDING ON LOCATION, AND SHALL OPERATE CORRECTLY UNLESS OTHERWISE OVER A VOLTAGE RANGE BETWEEN 95 VAC AND 305 VAC. o ~ SHOWN ON PLANS FOR ADDITIONAL REQUIREMENTS, SEE SECTION 307 OF THE CHULA NSTA STANDARD SPECIAL PROVISIONS. F PHOTO ELECTRIC CONTROL: ~ FISHER-PIERCE 77906 OR APPROVED EQUAL. ° a LAMP: i- 55, 115, OR 165 MAXIMUM WATTAGE LIGHT EMITTING DIODES (LEDS), 3 AS FURTHER SPECIFIED IN SECTION 307 OF THE CHULA VISTA I STANDARD SPECIAL PROVISIONS. ~ STANDARD: ~ I SEE SECTION 307 OF THE CHULA VISTA STANDARD SPECIAL PROVISIONS. ~ TWO-INCH STANDARD GALVANIZED STEEL OR ALUMINUM PIPE BRACKET ~ FOR LUMINAIRE. HANDLE TO FACE STREET. o WIRING: J MINIMUM #8 THW STRANDED COPPER TO SERVICE POINT. NEUTRAL LEG F a OF LIGHTING CONDVCTORS GROUNDED IN BASE OF STANDARD. HOT LEG 3 OF LIGHTING CONDUCTORS FUSED WITH 10-AMPERE MIDGET FERRULE- TYPE FUSE IN PLUG CONNECTOR, IN BASE OF STANDARD. SIZE V CONDUCTORS FOR MAXIMUM THREE PERCENT VOLTAGE DROP IN ALL o STREET LIGHT CIRCUITS. _ HANDHOLE WITH #10 THW STRANDED COPPER TO BE USED IN STANDARD. ~ ~ COVER 7-51 AIA DOCUMENT MANUFACTURER: HOLOPHANE Application No.: Project No: G.C.: Southern Contracting Application Dale: Sub Contract No.: Ir1R~ Slrml I inM1linn Pbm 11 Parilul TO' i N A B C D E F G H I J K TEM NO. ESCRIPTION OF NORK SCHEDULED VALUE WORK COMPLETED FROM PREVIOUS APPLICATION HIS PERI00 MATERWLS PREServnv sroRED wOT IN o ORE) TOTAL COMPLETED AND STORED TO DATE (D~E~F) ERCENT (GIL) eAUNCE ro PIN1sn (c GI ETAINAGE IO% RETAINAGE This Penad 10X Desi n Phase Desi n & En ineerin 20,000.00 Traffic Control Plans 75,330.00 Construction Phase 5.00% 7 2 3 4 S 6 7 8 y 11 10-49w Fixtures 512-71w Fixtures 3,275-14ow Fixtures lnstallation Fieldsurvey TraK000nirolAllowance 2,634.44 162,602.75 1,593,943.93 158,89fi.14 4,510.00 292,348.47 - - - - - - - _ - - - - - - - _ _ - - - - - - - - _ _ - - - - - - - _ - - 2,634.44 762,602.75 1,593,943.93 158,896.14 4,510.00 292,348.47 _ - _ - - - - - - - - _ - - - - - - - _ _ - Total 2,250,265.73 Soft Costs 14 3%COntractor Contingency 67,SD7.97 67,51)7.97 16 3%General Contlitions 67,507.97 67,507.97 17 3% Overhead Recovery fi7,507.97 67,507.97 Fixed Fees 18 6% ProOt 735,075.94 135,015.94 19 Construction Total 2,587,805.58 2,587,805.58 Insurance, Bontls 29,733.89 29,733.89 SDG&E Rebate -3.335.00; (443 335.00) Contract Total 2,174,204.47 - - 2,214 835.73 - AtltlAltemaleAtlaptiveConlrols - ~ - Contin encies Ciry ConVOlled Contingenry Reimbursables CHANGE ORDERS 26 27 Change Order # 01 Change Order # 02 - - - - ApprovetlCO's-6ubtofal - - - - - Guaranteed Maximum Price 2,174,204.47 2,174,204.47 - RESOLUTION NO.2012- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA (1) APPROVING NEW CITYWIDE LED STREET LIGHT SPECIFICATIONS, (2) UPDATING THE SUBDIVISION MANUAL AND DESIGN & CONSTRUCTION STANDARDS ACCORDINGLY, AND (3) APPROVING THE FIRST AMENDMENT TO THE DESIGN-BUILD AGREEMENT WITH SOUTHERN CONTRACTING INC. FOR THE MUNICIPAL STREET LIGHT RETROFIT PROJECT PHASE II (GG214) TO REVISE THE GUARANTEED MAXIMUM PRICE WHEREAS, the Public Works Department successfully converted over 4,300 streetlights in 2011 to new energy-saving LED fixtures throughout residential neighborhoods (Phase I); and WHEREAS, streetlights represent approximately 38% of municipal electricity use costing over $800,000 annually and are responsible for about 15% of municipal greenhouse gas emissions; and WHEREAS, the City Council approved aDesign-Build Agreement in May 2012 with Southern Contracting, Inc for the conversion of arterial and collector roadway street lights to LED technologies; and WHEREAS, as part of the design process, the contractor performed a modeling analysis of LED street light performance to help create new LED street light specifications that provide guidance on electrical, optical, and safety requirements and are aligned with CalTrans and Illuminating Engineering Society (American National Standard Practice for Roadway Lighting) standards; and WHEREAS, another project design component was the verification of the quantity and location of street light fixtures along arterial and connector roadways; and WHEREAS, as a result of the updated inventory, the project's fixture count has increased mainly due to the inclusion of intersection street lights, which were originally excluded from the project due to the lack of a formal LED street light engineering analysis; and WHEREAS, in accordance with Section 11.2.1 and Article XIII of the Design- Build Agreement, the City Council may increase GMP by approving a change order; and WHEREAS, in addition, the Request For Proposals, which was incorporated into the Design-Build Agreement for the Street Light Retrofit Project Phase II, anticipated an increase in the GMP by stating that once a specification was developed for street lights, the GMP amount could be increased to cover the newly specified fixtures; and 7-53 WHEREAS, the retrofit project's capital costs will be fully funded through the previously-approved issuance of Qualified Energy Conservation Bonds (QECBs), which allow local governments to access "below market" interest rates to fund energy upgrade projects; and WHEREAS, the bond debt service is repaid through the project's resulting energy cost savings. NOW, THEREFORE, the City Council of the City of Chula Vista does hereby resolve that it: 1. Approves new citywide LED street light specifications, and 2: Approves revising the Chula Vista Subdivision Manual and the Chula Vista Design & Construction Standards. to include the new LED street light fixture specifications, and 3. Approves the first amendment to the Design-Build Agreement with Southern Contracting Inc. for the Municipal Streef Light Retrofit Project Phase II (GG214) to revise the "Guaranteed Maximum Price" to $2,174,204.47. Presented by Approu~d as to fo~n by Richard A. Hopkins Director of Public Works R. Goo Attorney 7-54 THE ATTACHED AGREEMENT HAS BEEN REVIEWED AND APPROVED AS TO FORM BY THE CITY ATTORNEY' S OFFICE AND WILL BE FORMALLY SIGNED UPON APPROVAL BY THE CITY COUNCIL /I len / Googins City/Attorney Dated: ~ l ~ ~ ~ FIRST AMENDMENT TO DESIGNBUILD AGREEMENT BETWEEN THE CITY OF CHULA VISTA AND SOUTHERN CONTRACTING, INC. FOR THE MUNICIPAL STREET LIGHTING RETROFIT PROJECT PHASE II 7-55 First Amendment to the Design/Build Agreement between the City of Chula Vista and Southern Contracting Inc. For the Municipal Street Lighting Retrofit Project Phase II This First Amendment is made and entered into this 4th day of December 2012 by and between the City of Chula Vista ("City"), a municipal corporation, and Southern Contracting lnc. ("Design Builder or DB"). City and Design Builder aze sometimes referred to as Parties ("Parties"). RECITALS WHEREAS, the City and DB entered into an agreement ("Original Agreement") dated May 16, 2012 and approved by City Council Resolution #2012-087, whereby DB agreed to provide design and installation services to the City for phase II of the City wide Street Lighting Project; and WHEREAS, pursuant to the Original Agreement, the Guazanteed Maximum Price ("GMP") was not to exceed $1, 263,932.10; and WHEREAS, when the RFP was issued, it was anticipated that future phases would later be included in the Original Agreement and the GMP increased to account for such future phases. To that end, the RFP included language allowing for an increase in the GMP through Council approval to allow for future phases to complete lighting throughout the City; and WHEREAS, in addition to the language included in the RFP, secfions 11.1 and 11.2 of the Original Agreement provide that the GMP maybe modified by Council Action; and WHEREAS, Section 11.2 of the Design Build Agreement states that at 90% Construction Documents (CDs), the GMP will be established by the Design Builder and submitted for approval; and WHEREAS, design specifications have now been created for the inclusion of additional lights to be changed that were not a part of the original Guazanteed Maximum Price; and WHEREAS, the 90% Construction Documents threshold has been achieved, and the Design Builder has submitted a revised GMP, which includes the cost of the additional lights; and WHEREAS the Parties desire to amend the Original Agreement to increase the GMP to $2,174,204.47 for afully-installed project; and WHEREAS, DB and City staff have value-engineered the Project to provide the best product at the most effecfive price; and 7-516 NOW, THEREFORE, in consideration of the Recitals and the mutual obligations of the Parties as set forth in this First Amendment, the City and Design Builder agree as follows: AGREEMENT 1. Article XI: Proiect Costs, subsection 11.1, in the fast line of the pazagraph, delete "One Million Two Hundred Sixty Three Thousand Nine Hundred Thirty Two dollars and ten cents ($ 1,263,932.10)" and replace with "Two Million One Hundred Seventy Four Thousand Two Hundred Four dollazs and forty-seven cents ($2,174,204.47)". 2 Article XI: Project Costs, subsection 11.2.1, delete The GMP shall not exceed $1, 263,932.10 and replace with $2,174,204.47. 3. Article XI: Contin enc subsection 11.2.1.1.6, delete "$35,212.85 which shall be 3% of the Hazd Costs and controlled by the City." and replace with "$67,507.97 which shall be 3% of the total construction Hard Costs as reflected in the revised Schedule of Values and not considered a part of the City's contingency." 4. Article XXVI: Builder's Risk. subsection 26.2.8, in the third line of the pazagraph, delete "$1,263,932.10" and replace with "$2,174,204.47". 5. Exhibit A: The original "Schedule of Values" submitted as Exhibit A shall be removed and replaced with the attached Exhibit A - "Schedule of Values," which reflects the increase in the GMP due to the additional light factures. All other terms of the Original Agreement shall remain in full force and effect. [END OF PAGE. THE NEXT PAGE IS THE SIGNATURE PAGE] 7-~ First Amendment to the Design/Build Agreement between the City of Chula Vista and Southern Contracting Inc. For the Municipal Street Lighting Retrofit Project Phase II This Agreement is dated _~ 2012 and this date shall constitute the effective date of this Agreement. CITY OF CHULA VISTA, A Municipal Corporation Southern Contracting Company Inc. By: CHERYL COX, Mayor TIMOTHY MCB E, President Attest: Approved as to form and legality: By: DONNA NORRIS, City Clerk 12 By: Glen Googins, City Attorney 7-5~ AIA DOCUMENT MANUFACTURER: tIOLOPHANE Application No.: Prolecl No: ' O.C.: Soulhem Conlrecting Appllcalion Dale: Sub Contract No.: ago: A ~~,a,,,,,,a r..eso„ B C .___ _ D E F G H I J K ITEM NO. DESCRIPTION OF WORK SCHEDULED VALUE WOgK LOMPLETEO FflOM PREVIOUS APPLICATION THIS PERIOD MATERULLS PRESENRY STORED OR(NOT IND TOTAL COMPLETEp Nro 6TOflED TO PATE Ipa6F1 PERCENT (GIC) BALANCE TO FINISH( G) RETNNAGE IO% RETNNAGE Thia Paiiad 1~ Desi n Phase Des{ n & En ineedn 20,000.00 Tfaflic COOIf01 PIaDS 15 330.00 Construction Phase s.ooX 1 2 3 ' 4 5 6 8 8 11 10-49w Fbdures 512-71w Fixtures 3,215-140w Fixlurea lnalallallon Field survey Traffic Control Albwance 2,834.44 162,802.75 1,593,943.83 158,898.14 4,510.00 282,348.47 - - - - - - _ _ - - - - - - _ _ - - - - - - _ _ - - - - - - _ _ - 2,634.44 ifi2,602.75 1,593,943.93 158,898.14 4,510.00 292,348.47 _ _ - - - - - - _ _ - - - - - - - _ _ Total 2,250,265.73 Soft Costs 14 3X COnIraGOr COnlineency 87,507.97 67,507.87 18 3%Ganaral Conditions 87,507.87 fi7,507.87 17 3%OVerhead Recrovary 87,507.87 fi7,507.97 Fixed Fees 18 fiX Prafd 135,015.94 135,015.94 19 COnstfuCtlOn Total 2,687,805.58 2,587,805.58 Insurance, Gonda SDGBE Rebele 29,733.89 443,335.00) 29,733.89 (443,335.00) Contract Total 2,174,204.47 - - - 2,174,204.47 - - Add Altemala Adaptive Controls Contin encies City Controlled Conlingency - Reimbursables CHANGE ORDERS 28 27 Change Ober # 01 Change Order # 02 - - _ Approved CO's -Subtotal - _ _ J I N rD Guaranteed Maximum Price 2,17A,204.47 - 2,174,204.47 - - ENGINf~ `~ est. ys+ s~4~ ~t; ` I -,~7•~ ~f _(y~ / ` ---, IJC N0.222252 • ;(Q VV~~„ ZGLGLW (/ri '~.GL[ZG~ r 7963 ~~' ~B~CAIVq 559 Twin Oaks Valley Road P.O. Box 445 San Marcos, CA 92079 Phone 760-744-0760 Fax 760-744-6475 Municipal Street Lighting Retrofit Project Phase Two Piggyback Procurement Clause Piggyback Procurement It is intended that any other public agency (e.g., city, county, district, public authority, public agency, municipality, or other political subdivision of California) located in the County of Imperial, Ventura, San Bernardino,_Orange, San Diego, Riverside, or Los Angeles shall have an option to procure identical equipment and services as set forth in this Proposal. The City of Chula Vista shall incur no financial responsibility in connection with orders issued by another public agency- The participating public agency shall accept sole responsibility for placing orders or making payments to file/v~end,~or. ~.s~i 1~9 ~ZO iz. Timothy Mc 'de Dat~ President, Southern Contracting Company Richard Hopkins Director, Public Works City of Chula Vista Gordon Day Building Project Manager City of Chula Vista Date Date -6~