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HomeMy WebLinkAbout2009-06-08 CAC MINS~~~~i • '~`' ~~n~ CHULA VISTA MINUTES CULTURAL ARTS COMMISSION Monday, June 8, 2009 Library Conf. Room #11 5:45 p.m. Civic Center Library 1. Call to Order/ Roll Call Commission Chair Voorhees called the meeting to order at 5:50 p.m. and asked the secretary to call the roll. Commissioners Present: Voorhees, Bolles, Deavenport, McDermott, Smith, Glenn, Fessia, Berndt Commissioners Absent: Liston (excused), Souval Visitors: Council-member Pamela Bensousan • 2. Approval of Minutes Motion was made (Davenport) and seconded (McDermott) to approve the minutes of May 11, 2009. Motion was carried, Ms. Berndt abstaining. 3. Public Comments There were no members of the public present. 4. Old Business a. Chula Vista Arts Foundation -Bolles Commissioner Bolles reported that the event was a success (165??) raised $3,000. for next year's scholarships and awarded $4,000. for the current year. Photos are posted on website. The foundation is experiencing a slow forward pace with the board meeting once per month. They want to help youth access arts in Chula Vista and to overall refocus their mission with youth, possibly acquire funding for youth/junior theater. It was recommended to have a CAC representative attend the CV Arts Foundation meetings, which are held on the second Wednesday at 4:OOpm in the Gateway Building, Phase 2. The Chairman asked for a volunteer to replace Commissioner Bolles in August, • the issue to be revisited at the next CAC meeting. b. Community Garden -McDermott • Commissioner McDermott informed that Eric Crockett from the Re-development Department, suggested that a temporary garden be done to keep in line with the redevelopment plans, possibly using the sculpture originally acquired for the Rancho del Rey library. He will attend the next CAC meeting to respond to any questions on this. It was also suggested that the CAC invite works from local artists for show and sale, at the site. Ms. McDermott to contact Mr. Crockett to update for next meeting. Since CalTrans gives grants for this type of temporary display, all agreed to get Ms. Souval to spearhead this. Commissioner Bemdt advised that money is also available from the water companies. Staff reminded the commissioners that this location is a "brown site". A mural is still an option in conjunction with CalTrans; students /art classes and donated paints at a cost of $0.00 c. Mc Candliss Award -Stephanie Loney Ms. Deavenport reminded that the deadline has been past and that there were still only two applicants. These are awarded at City Council by staff. One award the Rising Star, is financial and is presented to a student; the other, Bravo, is a plaque, presented to an adult for community service. Staff to check on the Council agenda for upcoming meetings. The commissioners discussed ways to get greater number of applicants, such as • more timely advertisement. Commissioner Deavenport made a motion to approve the two applicants which was passed; Commissioner Bolles abstained. 5. New Business a. Election of Chair and Vice Chair Mr. Todd Voorhees invited nominations but stated that historically the Vice-Chair was moved to the Chairman's position. After some nominations and discussion, Mr. Voorhees moved to nominate Mr. Ron Bolles for Chair, seconded by Ms. Smith and passed. Commissioner Berndt moved to wait till all present before voting on Vice Chairperson. b. PVAG Application -Voorhees Mr. Voorhees advised that he had met with TAVA, Ms. Barer, and an email from her was distributed to the group covering the costs of concerts. There was agreement for additional concerts without the help of the City due to it's budget cuts. Commissioner Bolles voiced concerns about the amount of monetary commitment and suggested that more information be gathered on other revenue • sources and dates. With the time crunch, the information should be shared with the commissioners by email. Ms. Glenn suggested that the CAC get involved since • it seemed the only way to get the additional concerts, but Mr. Voorhees said he was unwilling to have the CAC bankroll the entire thing. This was tabled for more info, Mr. Voorhees to send out the email to the CAC. Ms. Berndt asked if the CAC would support / backfill / infill if there was no other money for the concerts. c. Port Public Art Committee Update -Souval Ms. Souval was not present. 6. Staff Updates a. Lbrary Art Exhibit Approval Policy -Loney Ms. Loney informed the commission that there is a display area in the South Branch for local artists' work. Staff proposed to create an approval policy and distribute application forms for selection by the CAC, which would draw on their expertise, rather than staffs per the current policy. Ms. Loney passed around a sample of work to the commissioners. After much discussion, Ms. Loney concluded that staff would rewrite the policy for review by the commission. This would be revisited in July. • 7. Oral Communications Council-member Bensousan joined in the discussions with the group and commended them on their contribution to the City's artistic face. She also suggested that this group work with the Council members on the Centennial Celebrations for 2011. Ms. Loney distributed the Summary of Activities for information. She also raised the topic of the City's moving all the Boards and Commissions' meetings to earlier times or bi- monthly to accommodate reductions in staff time due to budgetary cut-backs. The commissioners discussed the matter and tabled it to be addressed and acted on at next meeting. Staff to email group on their availability. Todd Vorhees thanked Council-woman Bensoussan for her visit and input. 8. Adjournment Mr. Bolles moved, seconded by Ms. Deavenport to adjourned the meeting at 7:35 p.m. The next Cultural Arts Commission meeting will be held on July 13, 2009 at 5:45 p.m., Chula Vista Public Library, Civic Center main floor Conference Room. LJ Approved by: SD / CB o Secretary: ~~ Staff Liaison: Sent to Clerk's Office on 02/18/2010 n: /13/09 -` .. a w~ cG~