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HomeMy WebLinkAbout2009-07-13 CAC MINS~~~/~ ~~ • '.~. CITY of CHUTA VISTA MINUTES CULTURAL ARTS COMMISSION Monday, July 13, 2009 Library Conf. Room 5:00 p.m. Civic Center Library 1. Call to .Order/ Roll Call Commissioner Bolles called the meeting to order at 5:10 p.m. and called the roll. as no secretary was present: Commissioners Present: Bolles, Deavenport, McDermott, , Hernandez (Glenn), Berndt, Souval Commissioners Absent: Liston; Voorhees, Fessia & Smith -excused, 2. Approval of Minutes • Minutes were reviewed with corrections made -Berndt was present at the last meeting. Eric Crocket's name should be removed from the Community Garden update and replaced by staff liaison Loney. Motion to approve minutes of June 8~', 2009 was made by Deavenport and seconded by Berndt. Unanimous approval. 3. Public Comments There were no members of the public present. 4. 41d Business a. Chula Vista Arts Foundation -Bolles Chula Vista Arts Foundation -Commission Bolles reported on a slide show presentation he had viewed on the Kennedy Center and suggested the possibility of the Cultural Arts Commission viewing the same presentation at future meetings. b. Sculpture Garden -McDermott There was discussion concerning making the community garden a sculpture garden, possibly featuring sculptures that could eventually be moved to the Rancho .Del Rey library. Eric Crockett informed the committee that he was there • to give the location what the commission needs to put a sculpture in place, such as removal of the fencing, provision of some sort of ground covering, site preparation for a sculpture. The commission will need to provide input to help him understand what is needed. He also reported that it would be 2 to 4 years • until the site would be permanently developed. The interim plan would be to clear site and prepare for a sculpture. There was discussion about obtaining a sculpture for the site -moving the lollipop sculpture to the site could be a possibility. The way to proceed would include making a recommendation to city council and looking for opportunities to acquire sculptures. Souval commented on the possibility of finding out if there are port sculptures in storage that would be available to be moved there. Souval also suggested NEA grants for this purpose but recommended fast action. County grants could also be a possibility. Eric Crocket will look into ways of securing the site attractively and will provide contact information of the adjoining property owner so the commission is able to contact this person, should they wish to pursue the idea of a mural. The process for obtaining a muralist would require an RFP that would take 60 days plus 30 days to review. Anton suggested that the sculpture garden should be placed under new business. The Community Garden Policy was distributed to attendees. c. Mc Candliss Award -Stephanie Loney Anton explained that while the award is budgeted to the library at $1600 annually, it is dependent on revenues ($900) and that in 2008 no such revenues have occurred. In previous years, the silent auction/Taste of the Arts provided these revenues. However, this year the library will underwrite the "Rising Star" award to • the amount of $150. Loney reported that the awards could be presented on August 11th. Bolles proposed the motion that the Commission do this and it was seconded by Hernandez. 5. New Business a. Performing and Visual Arts Grant -Loney Ms. Loney informed the Commission that all checks had been mailed out with letters to the 2009 recipients. Three packages have been received - Bonitafest Melodrama re-sent in their application on the correct forms, California Ballet completed their final papervvork and the Third Avenue Village Association sent in a subsequent application. Commissioner Voorhees was to contact TAVA about this. Staff will let him know the application arrived and Anton will check if there is a cap on the amount that a single applicant can receive from the grant. Bolles noted that as the summer concerts were well underway this may not work out. b. Port Public Art Committee Update -Souval Ms. Souval reported that the Windchimes sculpture needed repair. Souval is also on the mayor's "100 committee" to help organize the centennial celebration of Chula Vista. • • 6. Staff Updates a. Library Art Exhibit Approval Policy -Loney A revised copy of the exhibit policy was distributed with changes noted. Loney had researched the usual commission rate for small galleries and found this to be 20-35%. The new revision has increased the commission rate to 20%. The need to find revenues for the McCandliss award mentioned earlier in the meeting could be addressed by receiving commission from sales of exhibits. The commission approved the policy changes and Loney will now ask for this to be reviewed by the library board. b. Meeting time review -Loney Ms. Loney reported that an informal poll of commissioners had resulted in a 4:00 and 4:30 tie for preference. It was confirmed that no overtime was available for city staff. After some discussion Ms. Deavenport proposed and Mr. Bolles seconded that the commission will meet at 5pm on the first Monday of every other month. The next meeting will be on September 14"'. 7. Oral Communications The issue of appointing a vice chairman was raised. Loney is to contact commissioners to • ask who is interested in the position and it will be placed on the agenda for the September meeting. The "Art of the Turnaround" will be placed on the next agenda under new business City staff will investigate if there are records held of existing arts organizations Souval mentioned a gallery location off Main Street that would be a good venue for an event to promote the activities of the commission. Mariya Anton will be the staff liaison at the next meeting as Ms. Loney will be on vacation. 8. Adjournment Mr. Bolles adjourned the meeting at 6:40 p.m. The next Cultural Arts Commission meeting will be held on September 14, 2009 at 5:00 p.m., Chula Vista Public Library, Civic Center main floor Conference Room. Approved by: SD / SL on: 0 /14/09 J J ' / Secretary: ~ ~ Staff Liaison: V//-~_.W~_ _ (// Sent to the i G~~ • C ty Clerks Office on 02/18/2010