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HomeMy WebLinkAbout2010-01-11 CAC MINS~~~~i • ~r CITY OF CHULA VISTA MINUTES CULTURAL ARTS COMMISSION Monday, January 11, 2010 Library Conf. Room 5:00 p.m. Civic Center Library 1. Call to Order/ Roll Call Commissioner Bolles called the meeting to order at 5:05 p.m. and asked the secretary to call the roll. Commissioners Present: Bolles, Deavenport, McDermott, Fessia, Smith; Berndt Commissioners Absent: Voorhees, Hernandez ,Liston -excused 2. Approval of Minutes . A motion to approve minutes of September 14th, 2009 was made by the Chairman, and seconded by Commissioner Deavenport; approved unanimously. 3. Public Comments No members of the public present. 4. Old Business a. Community Garden -McDermott The staff liaison, Ms. Loney, informed the commissioners that the letter requesting permission to do the mural was sent from the city Manager's Office with no response to date; copies of the letter were given to the commissioners. It was the consensus that if permission was not quickly forthcoming, the garden should proceed without the mural. Individual commissioners suggested local businesses to approach for support or sponsorship with the garden; (1) Ms. Deavenport to contact Bank of America regarding sponsorship or support and to call Ms. Souval regarding loans of sculptures or pieces of art; (2) Ms. Mc Dermott to contact Just Java and to create a website to invite artists to submit sculptures; (3) Mr. Bolles to communicate with SWC and TAVA. Ms. Loney informed the group that she would send an email to Eric Crockett to update him on the status of the project. Commissioner Fessia asked if there was a commitment from the Friends of the Library to allow fundraising by the Cultural Arts Commission through them. b. Ms. Fessia said that more electronic media is being used and as a commission they should acquire multiple-use licenses that would accommodate input by several users. She also noted that it was not feasible to publish a hard copy. Commissioner Deavenport suggested that there be an interface with the City's website. Commissioners Fessia, Smith and Berndt to meet immediately following this meeting. The Chairman noted that they should establish a rollout date and backward design. Ms. Fessia pointed out that this site will keep the CAC in the public eye. In response to Ms. Fessia's question on regulations prohibiting sponsorships, Ms. Deavenport stated that only acknowledgements were permitted. c. Chairman Bolles said he would send an email reply to add CAC members to CVAF in quarter or half-year rotation, to be shared between Commissioners Deavenport and Fessia. Mr. Bolles to also inform CVAF of the inconsistency with their posting of meeting dates as mentioned by Ms. Deavenport. d. Ms. Souval was not present at the meeting. • e. Staff Liaison, Stephanie Loney, advised that the grant was posted in December, 2009 with deadline date of February 19, 2010. The Chairman asked if the task force members to judge the applications were on board. Ms. Loney informed that she had already sent out emails to the previous year's members and the response was affirmative. Ms. Jennifer Quijano is to be the Mayor's appointee and Terri Gray. The Score Card has been updated. 5. New Business a. The Chairman and the Staff Liaison agreed to draft a letter of approval to Ms. Prall at the Feaster Elementary School. Commissioner Fessia questioned if the mural contained appropriate depictions, Ms. Berndt to contact the Principal for confirmation of that. b. Chairman Bolles announced to the commission that the Nutcracker performance was well attended and well received. c. Ms. Loney stated that the arts component was not overlooked in the EUC, there was a defined conceptual area for Arts & Performance Center. Commissioner Deavenport asked if a copy of the Summary of the Arts Master Plan was given to the City Council. The secretary to email to the document to the • commissioners if it exists in a .pdf format. • 6. Staff Updates a. One application has been approved by Friends and the CAC. 7. Oral Communications The Chairman stated that with the resignation of Ms. Liston, he was concerned for the quorum of the commission, particularly since Mr. Voorhees had not attended any meetings since last June. He said that the guidelines specified that absence from 50% of the meetings abrogated the position. He asked staff to investigate further with the City Clerk's Office, and whether there were any applications for the CAC. Commissioner Fessia informed the group that the Olympic View Elementary School required 2 or 3 readers for an upcoming event for 1 hour. Ms. Loney suggested that a librarian could fill the requirement. The secretary was asked to locate and update the nameplates for next meeting. The commissioners also requested that the minutes and agenda be 3-hole punched. 8. Adjournment Mr. Bolles adjourned the meeting at 6:02 p.m. The next Cultural Arts Commission meeting will be held on March 08, 2010 at 5:00 p.m., Chula Vista Public Library, Civic • Center main floor Conference Room. Approved by: RB / SD oner V Secreta : ~~r~~~~r ry 1 on: 03/08/10 on 0 Staff Liaison: •