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HomeMy WebLinkAbout2012-06-20 BOLT MINS~n~i~a„„i~n~~r,.~ ~ ~ .,, -~. PUBLIC LIBRARY CHULA VISTA JUNE 20, 2012 4:00 PM BOARD MEMBERS PRESENT: BOARD MEMBERS ABSENT: CITY STAFF PRESENT: OTHERS PRESENT: CALL TO ORDER /ROLL CALL MINUTES BOARD OF LIBRARY TRUSTEES ~\ 1 ~~ ci o CHULA VISTA CIVIC CENTER LIBRARY CONFERENCE ROOM CHAIR 8. YOUNG, VICE-CHAIR .I. BALNIS, AND TRUSTEES E. MELLOR AND A. RIGGS NONE LIBRARY DIRECTOR BETTY WAZNIS NONE Chair Young called the meeting to order at 4:07 p.m. I. APPROVAL OF MINUTES Motion made by Trustee Mellor and seconded by Chair Young to approve the meeting minutes from May 16, 2012. Motion carried. Riggs abstained. II. NEW BUSINESS A. Joint Workshop with City Council -Thursday, October 18, 2012 at 6:00 pm (Conference Room C-101 in the rear of Council Chambers) Director Waznis stated that City Council is taking the opportunity to speak with boards & commissions of the city. The joint meetings are open to the public. II1. OLD BUSINESS A. Summary of Activities Report (FY 2011-2012) 1) Supported and participated in the Otay Ranch Branch Library Grand Opening Event on April 14, 2012. 2) Acknowledged donations from the Friends of the Chula Vista Public Library in the amount of $45,000 and from the Chula Vista Public Library Foundation in the amount of $50,000. 3) Supported and attended the 5th annual fundraiser sponsored by the Chula Vista Public Library Foundation on April 28, 2012. MINUTES BOARD OF LIBRARY TRUSTEES 4) Reviewed and analyzed changes in staffing and budget adjustments. Also reviewed staff coverage of the new branch at Otay Ranch Town Center. 5) Supported the launching of E-Books. 6) Worked on public awareness and communications with regards to the library's numerous activities (i.e. monthly calendar of events & outreach to local schools) 7) Completed California Association of Library Trustees and Commissioners (CALTAC) training workshop on July 16, 2011. 8) Continued to propose that advocacy be the active mission of the board and individual members. Comments and recommendations of the Board to Citv Council: Chair Young proposed adding the following comment: 1) Recommend City Council to take the opportunity to consult with the Board of Library Trustees on all matters dealing with the future of fhe Library Department. 2) The Board of Library Trustees would appreciate the City Council's consideration • to preserve the Library budget in order to better serve the public and continue appropriate hours and staffing for the libraries. Secretary to the Board will create final draft and distribute to members for review. B. Board of Library Trustees Vacancy Director Waznis reported that another press release went out soliciting applications. ITEM V -COMMUNICATIONS -Board Comments was taken out of order: Chair Young summarized that at the June 12 Council Meeting, a motion was introduced by Councilman Ramirez to merge the Library and Recreation departments. The motion passed 3-2 (Cox & Bensoussan opposed.) The Council provided direction to the City Manager to figure out a way to merge the departments and provide $200,000-$300,000 in savings. The City Manager reported back on June 19 to City Council. City Manager recommended to Council NOT to merge the Library and Recreation departments and reiterated his concerns as outlined in the report dated 5/17/11. 2 MINUTES • BOARD OF LIBRARY TRUSTEES Councilwoman Aguilar proposed using the expected savings to create a position in the Department of Communications and Marketing. Councilman Castaneda's major issue is the lack of hours at the recreation centers. Council voted to eliminate the two director positions and to create a Community Services Director position. Chair Young reported that there was no definite date and no plan of action for the merger from the June 19 Council Meeting. There were speakers from the community who spoke before City Council opposing the merger. The final budget will be adopted at the June 28 Council Meeting. Chair Young expressed his concerns that the merger will not save money, but will decrease the effectiveness of both departments. Young solicited comments and suggestions on how the Board of Library Trustees should response to this proposed merger. Trustee Mellor stated that she has reviewed the City Manager's report and reflected on the merger that occurred from 1998 to 2000. The merger failed at that time and is concerned it will fail again. Trustee Mellor informed the Board that Councilwoman Aguilar is holding a public forum breakfast on Thursday, June 21 at Jimmy's on Third Avenue at 7:30 a.m. and encouraged all Trustees to attend to voice concerns. . Vice-Chair Balnis recommended contacting the Friends of the CV Public Library, the CVPL Foundation, and other library supporters to unite and show opposition in full force. Motion made by Trustee Mellor and seconded by Trustee Riggs for Chair Young to draft a letter to the Mayor and City Council representing the Board of Library Trustees (motion carried.) The Board wants to remind Council of the role of the Board of Library Trustees as per the City Charter. IV. LIBRARY DIRECTOR'S REPORT A. Library Programs and Events 1. Museum Exhibit Opening Recap Director Waznis announced the event was a great success. Chair Young attended the event and found the exhibit to be very interesting and informative. He was amazed that such a small venue can pack in so much information. There were two bands and actors/singers from the Old Globe. 2. Otay Friends of the Library Kickoff -June 28th at 12 noon Director Waznis reminded the Board of the kickoff meeting. MINUTES BOARD OF LIBRARY TRUSTEES 3. Google Chromebook Program Chula Vista was one of 70 libraries selected by the State Library to be provided with Google Chromebooks (little netbooks) for patrons to use at our facilities. We will be getting 10-20 Chromebooks this month and will have program in place in August. IV. COMMUNICATIONS A. Friends of the Library -None B. Chula Vista Public Library Foundation Vice-Chair Balnis shared with the Board that the CVPL Foundation is in the process of revising their bylaws. Director Waznis inquired whether the Board of Library Trustees would like to be a voting member of the CVPL Foundation. The Foundation meets on second Tuesday of each month at First Bank, 2314 Proctor Valley Road, Chula Vista, CA 91914. The Board agreed that the Chair or a designee should be a member of the Foundation. • C. Public Comments -None D. Written Comments -None E. Board Comments 1) Trustee Mellor stated that she visited the Otay Ranch Branch Library. During her visit she observed that staff was very helpful. The Board would like to meet at Otay Ranch Branch Library in August or September. 2) Trustee Riggs asked about a change machine at the libraries. Director Waznis stated that we do not have a change machine but will speak with staff about providing the service at the desk. ADJOURNMENT Meeting was adjourned by Chair Young at 5:55 p.m. Next Regular Meeting scheduled for July 18, 2012 at 4:00 p.m. i ~~ ~ 4