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Home My WebLink About2012-05-16 BOLT MINS~~~~ ~i~~i~ i i i ~~ 1 rr ~, / ~,~I »~"1ti PUBLIC LIBRARY MINUTES cirvoF cHUtnvisra BOARD OF LIBRARY TRUSTEES CHULAVISTA MAY 16, 2012 CIVIC CENTER LIBRARY 4:00 PM CONFERENCE ROOM BOARD MEMBERS PRESENT: CHAIR 8. YOUNG, VICE-CHAIR J. BALNIS, AND TRUSTEE E. MELLOR BOARD MEMBERS ABSENT: CITY STAFF PRESENT: OTHERS PRESENT: CALL TO ORDER /ROLL CALL TRUSTEE A. RIGGS (EXCUSED) LIBRARY DIRECTOR BETTY WAZNIS NONE Chair Young called the meeting to order at 4:04 p.m. I. APPROVAL OF MINUTES Motion made by Trustee Mellor and seconded by Vice-Chair Balnis to approve the meeting minutes from April 18, 2012. Motion carried. 11. NEW BUSINESS A. Boards & Commissions Recognition Event Invitations distributed for the event on June 6th. Trustee Mellor stated that she attended previously and they are nice social events. Yeelin will rsvp on behalf of the Board. Members present confirmed they will each bring a guest. III. OLD BUSINESS A. Summary of Activities Report Summary reports from the previous three fiscal years were distributed. FY 12-13 report will be finalized at the June 20th Board meeting. Members brainstormed the following: 1) Supported and participated in the Otay Ranch Branch Library Grand Opening Event on April 14, 2012. 1 MINUTES BOARD OF LIBRARY TRUSTEES 2) Acknowledged donations from the Friends of the Chula Vista Public Library in the amount of $45,000 and from the Chula Vista Public Library Foundation in the amount of $50,000. 3) Supported and attended the 5'h annual fundraiser sponsored by the Chula Vista Public Library Foundation on April 28, 2012. 4) Reviewed and analyzed changes in staffing and budget adjustments. Also reviewed staff coverage of the new branch at Otay Ranch Town Center. 5) Supported the launching of E-Books. 6) Worked on public awareness and communications with regards to the library's numerous activities (i.e. monthly calendar of events & outreach to local schools) 7) Completed California Association of Library Trustees and Commissioners (CALTAC) training workshop on July 16, 2011. 8) Continued to propose that advocacy be the board and individual members' active mission. Comments and recommendations of the Board to City Council 1) The Board of Library Trustees would appreciate the City Council's consideration to preserve the Library budget in order to better serve the public and continue appropriate hours and staffing for the libraries. B. Board of Library Trustees Vacancy Director Waznis reported that the status of the vacancy has not changed. The City has only received one application and the position will remain open for at least another 30 days. C. Joint Trustee Membership - CLA & ALA The CLA (State membership) is available to individuals for $25/year. The CLA & ALA combines is $100/year. Trustee Mellor informed the Board that she will be attending the CLA conference in June. Friends, Board members & Foundation members may attend the "Nuts & Bolts" session(s) for $35. 2 ~IIINUTES • BOARD OF LIBRARY TRUSTEES IV. LIBRARY DIRECTOR'S REPORT A. Update on Otay Ranch Storefront 1. Statistics on New Cards Issued /Checkouts (For the period of April 14tH to May 14tH): • Over 14,000 visitors • 1150 new cards issued Over 11,000 items circulated 0 26% DVD's 0 15% Juvenile non-fiction 0 18% Juvenile picture books • Spanish circulation is higher than the South CV Branch 2. Staffing - Otay Ranch Branch is staffed by one Librarian, one Library Associate and at least two Library Aides on each shift. This staffing model has been working well. The atmosphere at this branch can be very busy and intense. Vice-Chair Balnis stated that he visited the branch last week during the same • time as the farmers' market and the branch was buzzing with activity. Trustee Mellor stated a calendar should be posted at the door to inform patrons when activities are scheduled. Those who do not wish to participate in the scheduled events may choose a more quiet time to visit. Chair Young inquired whether the group meeting space was being utilized. Director Waznis reported that the wall between the study room and the staff room is not very sound proof. The department is working with the architect to work on a solution. Trustee Mellor shared that she had heard that cork on the walls will absorb the noise. She suggested researching the thickness of cork needed, etc. as a possible option. B. CVPL Foundation Fundraising Event Director Waznis thanked the Board of Trustees for supporting and attending the event on April 28, 2012. The event was very successful and the Foundation raised over $10,000. C. Library Programs and Events 1. May Calendar of Events -Calendars have been very popular. The department will continue to create one each month. 3 MINUTES • BOARD OF LIBRARY TRUSTEES 2. Fun Run (May 19th) -The Friends of the Library is assisting at the event and will receive a portion of the proceeds. 3. Museum Exhibit Opening Ceremony (June 7th) -Invitations went out to announce the new exhibit which will be available for one year. The author of Farewell to Manzanar will be speaking at the Civic Center Library in October. Two stars from the Old Globe Theater will be performing at the grand opening event. 4. Summer Reading Program (June 4th -July 14th) -Flyers will be distributed to all elementary schools. Full-color flyer will be posted on department website and emailed to other organizations. Over 3,000 children participated last year. We hope to have more this year. In addition to the Summer Reading Program, the department will also participate in the Campaign to Stop Summer Reading Loss. 5. Rolling Readers /Words Alive -Two volunteer groups will be doing reading programs at the Library. The groups will hold story times as well as teach parents how to read to their babies/children. The Library will continue to partner with community groups to offer programs to the public beyond what staff is able to schedule. • Chair Young stated that he would like to see more reading program for adults/seniors. Director Waznis reported that Southwestern College will be offering several classes at the library (topics to include: English as a Second Language, Introduction to Computers, Tax Preparation Training and Career Self Assessments.) Trustee Mellor suggested the department to contact the Retired Teachers Association to solicit volunteers to help with the adult programs. 6. Otay Friends of the Library Kickoff Meeting -Schedule for Thursday, June 28th at 12 noon at the Fireplace Lounge of the Otay Ranch Town Center. Approximately 25 Friends of the Civic Center Branch live close to the Otay Ranch Branch. We hope to have a new group of Friends to be the voice of this branch. D. Library Department Budget Update Director Waznis reported that the department budget is still fluid. The department was asked to reduce next fiscal year's budget by $293,000. The department was able to accommodate this reduction with a combination of cuts and proposed revenues. Two half-time positions will be frozen, along with cuts to supplies & services accounts. 4 MINUTES • BOARD OF LIBRARY TRUSTEES Chair Young stated that he attended the budget workshop on May 14th and the City Manager was very appreciative of the cooperation of the Library. The City Manager also praised Director Waznis for operating the Library efficiently with less resource. IV. COMMUNICATIONS A. Friends of the Library Director Waznis distributed membership brochures on behalf of the Friends. B. Chula Vista Public Library Foundation - (See Director's Report) C. Public Comments -None D. Written Comments -None E. Board Comments 1. Vice-Chair Balnis stated that he attended the Brown Act training presented by the city attorney, glen Googins. • ADJOURNMENT Meeting was adjourned by Chair Young at 5:47 p.m. Next Regular Meeting scheduled for June 20, 2012 at 4:00 p.m. 5