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HomeMy WebLinkAbout2012-02-15 BOLT MINSr_chulavietalibrary.com \~~_ ~''~ ww® PUBLIC LIBRARY CHULA VISTA MINUTES BOARD OF LIBRARY TRUSTEES `~~ /~ i14~ clTV of CHULA VISTA FEBRUARY 15, 2012 CIVIC CENTER LIBRARY 4:00 PM CONFERENCE ROOM BOARD MEMBERS PRESENT: BOARD MEMBERS ABSENT: CITY STAFF PRESENT: OTHERS PRESENT: CALL TO ORDER /ROLL CALL CHAIR S. STOKES; TRUSTEES A. RIGGS & B. YOUNG VICE-CHAIR J. BALNIS (EXCUSED); TRUSTEE E. MELLOR (EXCUSED) LIBRARY DIRECTOR BETTY WAZNIS NONE Chair Stokes called the meeting to order at 4:13 p.m. I. APPROVAL OF MINUTES Motion made by Trustee Young and seconded by Trustee Riggs to approve the meeting minutes from January 18, 2012. Motion carried. II. CONTINUED MATTERS A. Advocacy B. Board Effectiveness Workshop (Chair Stokes tabled above items to next meeting when all members are present.) III. NEW BUSINESS A. Board Resolves Chair Stokes reiterated Vice-Chair Balnis' resolve of "making contact with the City Council" and Trustee Mellor's resolve of "promoting the Otay Ranch branch library by contacting the school districts." Trustee Riggs stated that her resolve is to "make sure the community knows about the services of the library and get people back to the library." • 1 MINUTES BOARD OF LIBRARY TRUSTEES Trustee Young stated his commitment is to "understand the library; understand how it fits within the structure of the city; and instead of observing from the outside, being involved from the inside." Chair Stokes resolved to "be more involved with CalTac, will read the publication The Voice, and share the information with the Board." B. Business Cards At the last Board meeting, some members expressed interest in business cards. Chair Stokes referred to the City's Boards and Commissions Rules and Guidelines, which states ... "Business cards must be purchased with City funds, and only if appropriations have been approved by the City Council in the budget for the board or commission." There is currently no budget for this expense. Chair Stokes inquired whether there was interest in pursuing this matter with the City. Trustee Young stated that it would not be a good expense of public funds. Trustee Riggs agreed with Mr. Young. Chair Stokes noted for the minutes that the Board discussed this topic and does not wish to pursue this matter. IV. LIBRARY DIRECTOR'S REPORT A. Director Waznis thanked the Chula Vista Public Library Foundation for their major contribution of $50,000 presented to the City Council on January 22, 2012. The donation is to help equip and furnish the new Otay Ranch branch library. B. FY 12-13 Library Department Budget The department had the first preview of the FY 12-13 operating budget which is very similar to the current year budget. There is approximately $150,000 in reductions based on personnel services & utilities adjustments, and approximately $11,000 in supplies & services. The department will also review each division's budget and make adjustments to the object accounts as necessary. At the end of last fiscal year, the City Council appropriated additional funds to the library. We were able to expand our service from five to seven days a week at both the Civic Center and the South Chula Vista branches. We are committed to five days of service at the Otay Ranch branch. We deliver great service with a very low amount of funds. C. Otay Ranch Branch Library Update Grand Opening is scheduled for Saturday, April 14th from 12:00 noon to 3:00 pm. There will be games, prizes, refreshments, tours, demonstrations, book character costumes. The Mayor and City Council members will be in attendance. 2 MINUTES . BOARD OF LIBRARY TRUSTEES Director Waznis informed the Board that the Otay Ranch branch will have a different staffing model. Staff will be rotating each day of the week from the existing two branches. The department interviewed interested staff and selected those with excellent customer service skills, good with handling crowds and multi-tasking. We are happy with the individuals selected to try this new staffing model. Trustee Riggs expressed concerns with workflow of rotating staff. Trustee Young also expressed concerns of taking away staff from the already low staffing levels at the existing branches. Director Waznis is confident with the proposed staffing model, and will monitor the success and make modifications as necessary. Trustee Young asked how Otay Ranch branch compared with the Eastlake branch. Director Waznis informed the Board that Eastlake had 50,000 items in the collection and Otay Ranch will have 7,500 to 8,000 items. Otay Ranch is approximately 3,400 square feet with far less maintenance required. D. Library Programs and Events • Battle of the Books -Book quiz for elementary school districts, nine schools participating this year -February 23 in the Council Chambers • Sweetwater Union High School District will be displaying artwork at the South Branch -Award ceremony is scheduled for March 2 • E-book Classes have been very popular -Staff will continue to offer one class per week • All American Cities Award -Promoting grade level reading, school readiness and preventing summer reading loss • Collaboration with the YMCA staff to train them to present storytime and issue library cards at Y summer camps • Tax Service assistance will be offered to low income senior citizens • Read Across America -Many City staff members will be reading at Tiffany and Rosebank elementary schools • Chula Vista Public Library Foundation -Wine and food tasting fundraiser scheduled for Saturday, April 28 at the Otay Ranch Town Center Food Pavilion, in front of the new branch library V. COMMUNICATIONS A. Friends of the Library Chair Stokes announced that two individuals have volunteered to help edit the Friends newsletter, and will have one available by mid-March. South Friends held a 25-cent book sale on February 15. Civic Friends made over $1,100 in the month of February. Another book sale is scheduled for March 9~h -11 m MINUTES • BOARD OF LIBRARY TRUSTEES B. Public Comments -none C. Written Comments -none D. Board Comments Trustee Young stated that he was very appreciative of Director Waznis taking time to explain the details of the Library's program. ADJOURNMENT Meeting was adjourned by Chair Stokes at 5:22 p.m. Next Regular Meeting scheduled for Wednesday, March 21, 2012 at 4:00 p.m. .7 • 4