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HomeMy WebLinkAbout2011-11-16 BOLT MINS~ ~~ w~ ~ ~~ ~~ PUBLIC LIBRARY MINUTES cl o cHU~nvisT,a BOARD OF LIBRARY TRUSTEES CHULAVISTA CIVIC CENTER LIBRARY NOVEMBER 16, 2011 4:00 PM CONFERENCE ROOM BOARD MEMBERS PRESENT: CHAIR S. STOKES; VICE-CHAIR J. BALNIS; TRUSTEE D. CINDER BOARD MEMBERS ABSENT: CITY STAFF PRESENT: OTHERS PRESENT: CALL TO ORDER I ROLL CALL TRUSTEES E. MELLOR AND G. STILLMAN LIBRARY DIRECTOR BETTY WAZNIS NONE Chair Stokes called the meeting to order at 4:04 pm. I. APPROVAL OF MINUTES Motion made by Trustee Linder and seconded by Vice-Chair Balnis to approve the i meeting minutes from October 19, 2011. Motion carried. II. CONTINUED MATTERS A. Advocacy (See Item III-A below) B. Discussion of CALTAC Library Board Effectiveness Workshop and Next Steps (Tabled to next meeting) III. NEW BUSINESS A. Define what Advocacy means for the Board Vice-Chair Balnis presented his thoughts of what advocacy means to the Board. Mr. Balnis also shared information from the Wisconsin Department of Public Instruction website (Trustee Essentials: A Handbook for Wisconsin Public Library Trustees.) • 1 MINUTES • BOARD OF LIBRARY TRUSTEES Mr. Balnis stated that Board members should incorporate advocacy into everyday events; be active advocates; accept advocacy as a guiding principle. Mr. Balnis stated that he would like to go on record that he made this proposal on how to define ourselves. Vice-Chair Balnis made a motion, Trustee Linder seconded, to accept advocacy as a guiding principle and to act accordingly; to be visible, vocal and active. Motion carried. B. Establishing Board Subcommittees Chair Stokes reminded the Board there were discussions at the last meeting about establishing subcommittees. However, the subcommittees and tasks were not defined. Vice-Chair Balnis agreed that there is merit to this task and requested it be carried to the next meeting when more members are present. Chair Stokes tabled this item to the next meeting. C. December Meeting The December Board meeting will be cancelled. The next meeting will be scheduled for January 18, 2012. IV. LIBRARY DIRECTOR'S REPORT A. Council Interview with Board Applicants Library Director Waznis stated the City Council will be interviewing a candidate for the Board vacancy on December 15th. We may have a new Board member at the January meeting. B. State Funding State funding for libraries in the "trigger group" and may be in jeopardy of being cut. It is anticipated that the library system may lose $55,000-$60,000. Our two-county cooperative will be writing letters to the governor and legislature to support library services. Literacy is a program dear to their hearts. It's a life changing event in people's lives. Director Waznis will be sending a letter as the Chair of the Serra Cooperative Library System. 2 MINUTES BOARD OF LIBRARY TRUSTEES • Chair Stokes stated that she will be writing a letter as an individual unless the Board would like her to write the letter on behalf of the Board. Trustee Linder made a motion to request that Chair Stokes write the letter on behalf of the Board of Library Trustees. Motion seconded by Vice-Chair Balnis. Motion carried. C. Proposed Master Fee Schedule The City has hired a consulting firm to review the master fee schedule. Director Waznis reviewed the proposed Library fees with the Board. Trustee Linder stated that it was a good idea for the Library to review charges for services. Director Waznis met with the City and the consultant. They will survey other libraries comparable to Chula Vista in order to set fees consistent with other agencies. Vice-Chair Balnis said he read an article about state parks charging fees for usage and agree that this is the direction all public services are going. Chair Stokes agreed that recreation services are also considering activities fees. Chair Stokes requested an update on this item at the next meeting. • D. Update on Strategic Plan Director Waznis met with Councilwoman Aguilar and has ideas for the plan. However, Finance Department indicated that the proposed source for funding is not available. The Board will be updated at the next meeting. E. Update on Otay Ranch Branch Library Everything is still on going scheduled for soft opening in February and Grand opening in March although the construction demolition bid came in a little higher than expected. F. Museum Exhibit Grants Friends of Heritage Museum applied and received a grant for next their next exhibit. They are also working on another grant application. G. "Food for Fines" Program Program runs from November 21 to December 23, 2011. Patrons can donate food in lieu of paying library fees. MINUTES • BOARD OF LIBRARY TRUSTEES H. Upcoming Library Programs and Events 1) The Library is offering a free a-book class; both sessions are full with names on awaiting list. 2) The partnership with the South County Career Center is progressing. They will start providing one-stop job search programs after the first of the year. V. COMMUNICATIONS A. Friends of the Library -None B. Chula Vista Public Library Foundation Director Waznis asked the Board to "save the date" for the annual CVPL Foundation fundraiser scheduled for April 28, 2012 at the Otay Ranch Branch Library. Vice-Chair Balnis attended the last Foundation meeting as liaison and conveyed his impression of the Foundation. • C. Public Comments -None D. Board Comments 1) Vice-Chair Balnis requested updates on division activities. Chair Stokes suggested department/division highlights be added to Board's agenda. Director Waznis said she could create a report for the Board. 2) Trustee Linder announced and submitted his resignation from the Board of Library Trustees as of November 16, 2011. ADJOURNMENT Meeting was adjourned at 5:08 pm. Next Regular Meeting scheduled for Wednesday, January 18, 2012 at 4:OOpm. ~~.~ 4