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HomeMy WebLinkAbout2011-07-18 CRC Minutes. MINUTES OF THE MEETING OF THE CITY OF CHULA VISTA CHARTER REVIEW COMMISSION July 18, 2011 C.V. Police Dept. Conference Room 4:00 p.m. MEMBERS PRESENT: Randy Bellamy, Ron Kelley, Carra Rhamy, and William Richter. Egbert Oostburg joined the meeting at 4:10 p.m. MEMBERS ABSENT: Brandon Marvin (unexcused) STAFF PRESENT: Glen Googins, City Attorney, David Miller, Deputy City Attorney; Courtney Magner, Legal Intern and Cheryl Ponds, Legal Assistant PUBLIC PRESENT: Earl Jentz, Wendy Fry (San Diego Union Tribune Reporter) and Steve Molski 1. Roll Call. Randy Bellamy, Chair called the meeting to order at 4:00 p.m. The roll was called and members were noted as present or absent as indicated above. • 2. Approval of June 27, 2011 Minutes Ms. Rhamy stated that the "next tentative meeting" had an incorrect date of June 27tH it should be July 18, 2011. Motion was made by William Richter, seconded by Carra Rhamy. Minutes were approved as corrected. 5-0 Vote Approval of September 22, 2010 Minutes Glen Googins explained that these minutes could be approved without having the commissioners that were present at that meeting present. Minutes were approved by a motion by Ron Kelley, seconded by William Richter. Minutes were approved; 5-0 vote. 3. Public Comments None 4.A. Election of New Chair and Vice Chair Ms. Rhamy made a motion to nominate Randy Bellamy for Chair and Ron Kelley for Vice Chair. Mr. Bellamy called for other nominations and discussion. Motion was seconded by Mr. Oostburg. Motion approved, 5-0 vote. • Charter Review Commission 1 July 18, 2011 • 4.B. Consideration of change of Regular Meeting Venue The commissioners discussed the resolution regarding changing venue. Glen Googins, City Attorney stated he had a discussion with Mr. Bellamy and they agreed that the change in venue provided a better set up and access for the public. A brief discussion took place. Motion was made by Mr. Bellamy, seconded by Mr. Oostburg. Motion was approved; 5-0 vote. Mr. Bellamy signed the Resolution and gave it to Cheryl Ponds, Legal Assistant to forward to City Clerk's office. 4.C. Consideration of District Elections and other election options for City Council Members and Direction to Staff regarding Next Steps including Public Outreach and Requests for Additional Information Randy Bellamy led the discussion referring to the City of Elk Grove white paper. He asked for public comment at this time regarding this item. Glen Googins stated that he had contacted several law firms/attorneys who may be interested in assisting the Charter Review Commission with this assignment. He gave a brief summary of his discussions with them. David Miller said he has placed a request with the City of San Francisco for documents related to District Elections. • He stated that he will forward the link to the commissioners. Glen Googins introduced Leilani Hines and Cheryl Ponds distributed the information regarding Ms. Hines' presentation to the public and the commissioners. Ms. Hines reviewed her information "Planning for Effective Public Participation" for the commissioners. She explained that this will help them setting up and obtaining public interest regarding District Elections. She covered the six questions that should be answered prior to setting up public outreach: 1. What are the goal/objectives you are trying to achieve? 2. What are the issues that need to be addressed: 3. How will the public input be used? 4. Who and how many should be involved? 5. How do you attract representative participants? 6. What techniques and activities will support effective public participation? The commission thanked Ms. Hines for her presentation. The commissioners discussed how they would like to approach this issue. It was suggested that first the commission needs to find out if there is public interest in this subject before committing time and money into it. Mr. Oostburg and Mr. Kelley suggested setting up an Ad Hoc Committee to discuss Ms. Hines' suggestions and . recommendations and report back to the Commission with a plan. Egbert Charter Review Commission 2 July 18, 2011 • Oostburg and William Richter volunteered for the subcommittee. Mr. Kelley made a motion to have a subcommittee put together a plan for community outreach. Mr. Richter seconded the motion, motion passed, 5-0 vote. David Miller distributed and reviewed his matrix with the commissioners. Mr. Oostburg suggested additional columns be added to show age and ethnicity breakdown closest to the City of Chula Vista. Mr. Miller stated that he had put in a request for a document from the Election Task Force The commissioners discussed with David Miller, Deputy City Attorney, the option of having a page placed on the City's website regarding District Elections. Mr. Miller said he will check with the City's Webmaster, the costs included and the Office of Communications and report back to the Commission at the next meeting. Carra Rhamy suggested an Ad Hoc Committee to look at the white paper from the City of Elk Grove and report back to the commission. Ms. Rhamy made a motion for an Ad Hoc Committee to be established to look at the white paper. Motion seconded by Ron Kelley, motion passed, 5-0 vote. 5. Member Comments None • 6. Staff Comments None 7. Adjournment: Randy Bellamy moved to adjourn the meeting at 6 p.m. NEXT MEETING: Monday, August 1, 2011 at 4 p.m. ~, Ch ryl Ponds,Secretary Charter Review Commission 3 July 18, 20] 1