HomeMy WebLinkAboutReso 1999-19645 RESOLUTION NO. 19645
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA AUTHORIZING THE CITY MANAGER TO
ENTER INTO A PURCHASING AND MAINTENANCE
AGREEMENT IN THE AMOUNT OF $86,200 FOR THE
PURCHASE OF A NEW CFFY FLEET MANAGEMENT SYSTEM
WITH CCG SYSTEMS, INC. THROUGH A COOPERATIVE
PURCHASE WITH THE CITY OF FREMONT
WHEREAS, a fleet management system (FMS) is similar to a work management system, in
that it is an automated system fbr collecting and tracking vehicle and equipment data; and
WHEREAS, an FMS can help with cost control and analysis, workflow, and scheduling of
maintenance and replacement, ill addition to tracking historical data; and
WHEREAS, tile City's current FMS does not have the capability to track all of the Division's
data needs, such as parts inventory, specifications, wan'anty tracking, replacement data, preventive
maintenance schedules, and monthly billing costs and rental rates; and
WHEREAS, as tile fleet has grown and continues to grow, tilere is an immediate need to track
all of this information oil one system Illat is Y2K compliant lbr tile efficiency of overall operations;
and
WHEREAS, a new Windows-based, expanded FMS will reduce paperwork, eliminate the
current need to track fleet intbrmation on wn-ious software and provide the ability to retrieve data
more quickly; and
WHEREAS, the City of Fremont used a lbrnml RFQ bid process to select CCG Systems, Inc.
and its Ft~tsler system: and
WHEREAS, in accordance with ('hula Vista Municipal Code Section 2.56. 140 and Council
Resolution No. 6132,/he Purchasing Agency is atahorized to participate in cooperative bids with
other government agencies lbr the purchase of materials or services ot'conmlon usageL and
WHEREAS, the cost of the package [br Chula Vista is $86,200.
NOW, THEREFORE, BE IT RESOLVED the City Council of the City of CImla Vista does
hereby authorize the City Manager to enter into a purchasing and nlaintenance agreement in the
amount of $86,200 Ibr tile purchase of a new City Fleet Management System with CCG Systems,
Inc., a copy of wbich shall be kept on lile in tile office of the City Clerk, through a cooperative
purchase with the City of Fremont ill a ctmtract fi.mn approved by the City Attorney.
Resolution 19645
Page 2
Presented by Approved as to tbrm by
PASSED, APPP, OVED. and AI)OPTED by the City Council of the City of Chula Vista,
Calitbrnia, this 9'1' day of Novcmbcr, 1999, by tile fblltv,~ing vote:
AYES: Councilmembers: Davis, Moot, Padilia, Salas and Hotton
NAYS: Councilmembers: None
ABSENT: Councihnembers: None
ATTEST:
Susan Bigelow, City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO )
CITY OF CHULA VISTA )
I, Susan Bigelow, City Clerk nf Chula Vista, Califbrnia, do hereby certil~, that the foregoing
Resolution No. 19645 was duly passed, approved, and adopted by the City Council at a regular
meeting of the Chula Vista City Council held on the 9'h day of November, 1999.
Executed this 9'h day of November, 1999.
Susan Bigelo~v, City Clerk