HomeMy WebLinkAboutReso 1999-19644 RESOLUTION NO. 19644
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA WAIVING THE CONSULTANT SELECTION
PROCESS AS IMPRACTICAL AND AWARDING A
PURCHASING AND MAINTENANCE AGREEMENT OF
$221,100 FOR THE UPGRADE AND EXPANSION OF THE
PUBLIC WORKS OPERATIONS' WORK MANAGEMENT
SYSTEM TO STANTEC CONSULTING, INC
WHEREAS, a work management system (WMS) is an automated system for collecting and
tracking data about the work an agency perti~rms; and
WHEREAS, the Operations's current DOS-based WMS is somewhat autornated, but still
depends on labor-intensive input; and
WHEREAS, an npgraded and expanded system will ( 1 ) eliminate duplication of effort and
paper tracking (2) link service requests and backlogs with jobs, and (3) allow management to better
plan and schedule work and evaluate crew perfbrmance and workload; and
WHEREAS, the new system will emphasize public needs, by changing the focus from
measuring performance after the ii~ct to scheduling and planning work based on service requests and
work orders and will provide the ability [br staff' to create various reports, instead of relying on
canned reports in the current system; and
WHEREAS, the cost tbr the WMS tkn' 15 cuncun'ent users is $72,200, which includes
installation, implementation, data loading, training, and a credit and price reduction orS11,000; and
WHEREAS, the WMS system needs to be expanded to add infi-astructure modules
applications (IMA) to better manage the City's assets and to i~rovide a link to the City's Geographic
Information System (GIS) to visually show areas where work has been completed or has been
planned; and
WHEREAS, the Division proposes to purchase a wastewater (sewer) module, as a first step,
to provide infi3rmation on pipes, access points, and services, which will be tied into the GIS and the
WMS, since the GIS currently has sewer pipe and access point layers; and
WHEREAS, tile cost of the IMA software t~3r 5 concurrent seats or users is $14,700, the
initiation, installation, implementation, and training for the sewer modnle is $63,300, and the
conversion and linking of data fi'onl the GIS maps tiles is a maximum of $55,000, fi_3r a total cost of
$133,000 plus tax; and
WHEREAS, tile cost of the \VMS li3r this initial phase if$205,20t)plus $15,900 for tax, for
a total of $22 I, 100 and after tile first year, annttal maintenance and software support will be needed,
at a cost of $9,756; and
Resolution 19644 ---,
Page 2
WHEREAS, Stantec Consulting, Inc., who supplied tile original WMS (under a different
company name), is unkluely qualified to provide this update since it is their system that is being
expanded and upgraded and an upgrade (versns a new system) was determined by staff to be the most
cost effective and appropriate approach to address City needs: and
WHEREAS, accordingly stall' recommends waiving, as impractical, the normal consultant
selection process under Section 2.56.070 o['the ('[mla Vista Mtmicil~al Code
NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Chula Vista does
hereby waive the consultant selection process as impractical tbr the reasons set ~brth above, and
awards a purchase and maintenance agreement tbr the upgrade and expansion of the Public Works
Operations' Work Management System and sewer infi'astructure module to Stantec Consulting, Inc.,
a copy of which shall be kept in the office of the City ('Jerk, in the amount of $221,100 on a contract
form to be approved by the City Attorney
Presented by Approved as to f~3rm by
I "',/ -
Resolution 19644
Page 3
PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista,
California, this 9'1' day of November, 1999, by the IiMIowing vote:
AYES: Councihnembers: Davis, Moot, Padilia. Salas and Horlon
NAYS: Councihnembers: None
ABSENT: Councilmembers: None
ATTEST:
Susan Bigelow, City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO )
CITY OF CHULA VISTA )
1, Susan Bigelow, City Clerk of Chula Vista, Calil~rnia, do hereby certil'~y that the foregoing
Resolution No. 19644 was duly passed, approved, and adopted by the City Council at a regular
meeting of the Chula Vista City Council held on the 9m day of November, 1999.
Executed this 9'h day of November, 1999.
StLsall Bigelow, City Clerk