HomeMy WebLinkAboutReso 2012-192RESOLUTION 2012-192
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA AUTHORIZING THE USE OF COOPERATIVE
PURCHASING PROCEDURES TO AWARD A ONE YEAR
CONTRACT WITH AN ADDITIONAL THREE, OPTIONAL
ONE-YEAR EXTENSIONS FOR CITYWIDE TREE CARE TO
WEST COAST ARBORISTS IN THE AMOUNT NOT-TO-
EXCEED $150,000 PER YEAR
WHEREAS, the City of Chula Vista has a total tree population in excess of 27,000 city-
owned trees; and
WHEREAS, a comprehensive tree maintenance program is essential for insuring the
health and safety of the trees; and
WHEREAS, for the past five years, West Coast Arborists has provided tree services to
the City for a competitive price with a high level of competency, professionalism and safety; and
WHEREAS, West Coast Arborists have agreed to provide the additional benefit of
updating tree work performed on our existing GPS tree inventory, enabling the City to better
track completed work and document tree conditions on a regular basis; and
WHEREAS, public agencies are permitted to use cooperative purchase agreements, also
known as "piggybacking" with other agencies; and
WHEREAS, the City of Burbank held an advertised bid process for complete tree
services in July 2011, which resulted in the award of a one (1) year contract with the option to
extend for three (3) additional one year periods. This allows the City of Chula Vista to contract
for the same services at the same cost as the City of Burbank using Burbank's competitive
bidding process completed in August 2011; and
WHEREAS, the City of Burbank's competitive bid process is equivalent to the City of
Chula Vista's competitive bid process; and
WHEREAS, the purchasing agent has reviewed this procedure as being consistent with
good purchasing practices; and
WHEREAS, the use of this cooperative agreement with Burbank offers both savings in
time and cost over the current contract; and
WHEREAS, the City of Burbank "piggyback" will decrease the City's cost to service
trees by an estimated $15,000 annually; and
Resolution No. 2012-192
Page No. 2
WHEREAS, the following tables list the unit cost for maintenance activities agreed upon
in the City of Burbank contract executed in August 2011.
No.
Descri tion Est
Ot
UOM Unit
Price Total
Amount
1 Crown Clean/Crown Thin/Raisin 60 Each $ 70.00 $4,200.00
2 Tree Raisin 50 Each 5 00 0 0
3
4
a Palm Tree Trimming
Tree Plantin
15 al. w/root barrier 5
12 Each
Each $ 70.00
$ 95.00 350.00
$1,140.00
b 15 al. w/o root barrier 5 Each $ 80.00 $ 400.00
c 24 inch box w/root barrier 5 Each 190.00 9 O~Q_
d 24 inch box w/o root barrier 5 Each 175.00 875.00
TOTAL ITEMS 1 - 4 a-d $ 9,165.00
The Contractor must submit with his bid complete information concerning the equipment being
used and the size of the crew normally used in his operation.
TOTAL SUM BID ITEMS 1 - 4: Nine Thousand One Hundred
and No Cents
WORDS
Dollars
~$ 9,165.00 ~
FIGURES
OPTIONS
A ~; i
Complete Tree & Stump Removal 14r .
Diameter per inch
$ 22.00
Per mcn
B Stump Removal } Diameter per inch $ 9.00 Per Inch
C ..,
Root Pruning
Per Lineal Foot
$ 12.00
Per LF
D Crew Rental - 3 men, aerial unit, dump Per Hour
$180.00
Per Hour
[ruck and chipper/Extra Lg. Tree Pruning ~:
E Crew Rental - 2 men, aerial unit, dump per Hour
$120.00
Per Hour
truck and chi er /Extra L .Tree Prunin ~..
F Crew Rental - 1 man /Extra Lg. Tree Pruning Per Hour $ 60.00 Per Hour
Emergency Work Call Out i
G 3 men including all necessary equipment
` -
Per Hour P4
$ 0.00
per Hour
Disposal fee included in cost
* Zero material mark u
NOW, THEREFORE, BE IT RESOLVED with the above recitations incorporated herein,
that the City Council of the City of Chula Vista does hereby authorize the use of cooperative
purchasing procedures to awazd a one year contract with an additional three, optional one-year
extensions for Citywide tree care to West Coast Arborists in the amount not-to-exceed $150,000
per year.
Presented by
Richard op ' s
Director of Pu lic Works
Approved as to form by
Glen R. ogins
ey
Resolution No. 2012-192
Page No. 3
PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista,
California, this 2nd day of October 2012 by the following vote:
AYES: Councilmembers: Aguilar, Bensoussan, Castaneda, Ramirez and Cox
NAYS: Councilmembers: None
ABSENT: Councilmembers: None
i
i
Cheryl Cox, yor
ATTEST:
Donna R. Norris, CMC, City Clerk
STATE OF CALIFORNIA
COUNTY OF SAN DIEGO
CITY OF CHULA VISTA
I, Donna R. Norris, City Clerk of Chula Vista, California, do hereby certify that the foregoing
Resolution No. 2012-192 was duly passed, approved, and adopted by the City Council at a
regular meeting of the Chula Vista City Council held on the 2nd day of October 2012.
Executed this 2nd day of October 2012.
Donna R. Norris, CMC, City Clerk