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Home My WebLink About2012/10/23 Item 08ITY COUNCIL STATEMENT ~`~` CITY OF CHUTA VISTA 10/23/2012 Item 8 ITEM TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROPRIATING $135,000 FROM THE AVAILABLE BALANCE OF THE EQUIPMENT REPLACEMENT FUND AND AUTHORIZING THE POLICE DEPARTMENT TO CONTRACT WITH AMERICAN EMERGENCY PRODUCTS FOR POLICE VEHICLE OUTFITTING SERVIQ~S SUBMITTED BY: CHIEF OF POLICE /~ DIRECTOR OF PUBLI WORKS/../ REVIEWED BY: CITY MANAGER l 4/STHS VOTE: YES X NO SUMMARY The Police and Public Works Departments are requesting additional funding for vehicle replacement costs from the available balance of the Equipment Replacement Fund. ENVIRONMENTAL REVIEW This proposed activity has been reviewed for compliance with the California Environmental Quality Act (CEQA) and it has been determined that the activity is not a "Project" as defined under Section 15378 of the State CEQA Guidelines because it will not result in a physical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the' activity is not subject to CEQA. Thus, no environmental review is necessary. RECOMMENDATION Council adopt the resolution. BOARDS/COMMISSION RECOMMENDATION Not Applicable. 8-1 10/23/2012 Item 8 Page 2 of 3 DISCUSSION A budget in the amount of $637,900 has been established in the Equipment Replacement Fund (fund 392) this fiscal year for vehicle replacement. After a recent review from city staff of vehicle replacement needs, an additional $135,000 is requested, as outlined in the table below. i v c"bf p?i '.:-.'»t~,.~i~"' 1278 ~,~tfg ~+ s' 3 ~yi ~ . s~~~a ~'`.,zr.__.,,. '.. ~. J,7;',~1~'`iw..,~ .,~',~1'ISFYt~:'i~ .,.,,a.r. 2000 Ford Crown Victoria ' ,~ ~„° i ''7,.t .la~i6 x7y ~{ Police School Resource s ~ f~ ~ a.. $25,500 ~ iv` "z §~, g ~"~d ' $9,000 ..~"'~°~?'~w` p~ ~.i u~`'",~~"z'°` $34,500 1205 2003 Ford Crown Victoria Police School Resource $25,500 $9,000 $34,500 1429 2005 Ford Crown Victoria Police Admin $25,500 $500 $26,000 1219 2006 Ford Crown Victoria Police Patrol $25,500 $9,000 $34,500 1256 2006 Ford Crown Victoria Police Patrol $25,500 $9,000 $34,500 1320 2006 To ota Sienna Police S ecial Investi ations $24,600 $500 $25,100 12804 2008 Ford Crown Victoria Police Patrol $25;500 $9,000 $34,500 12811 2008 Ford Crown Victoria Police Patrol $25,500 $9,000 $34,500 12829 2008 Ford Crown Victoria Police Patrol $25,500 $9,000 $34,500 2802 1993 Peterbilt 10- d Dum Streets $175,000 $0 $175,000 2426 1998 GMC Patch Truck Streets $82,300 $0 $82,300 1820 2000 Ford F350 Crew Cab Truck Streets $45,000 $0 $45,000 2423 2000 Ford F550 Si ns & Stri in $62,000 $0 $62,000 2215 2004 Ford F250 Parks $45,000 $0 $45,000 Stri 10 old atrol vehicles Police Patrol $0 $3,000 $3,000 Convert 3 atrol vehicles to SVP Police Senior Volunteer $0 $1,800 $1,800 Retrofit 2 K9 vehicles with safet s stems Police Patrol $0 $7,000 $7,000 Outfit undercover vehicle Police S ecial Investi ations $0 $1,000 $1,000 Outfit 2 atrol vehicles traffic collision Police Patrol $0 $18,000 $18,000 Miscellaneous outfttin ex enses Police Patrol $0 $5,200 $5,200 H brid vehicle Transit $0 $35,000 $35,000 TOTALS $637,900 $135,000 y//L,9UU The additional appropriations for the nine currently-budgeted police vehicles relate to outfitting fhe cars and preparing them for service. The current budget only includes the base price of the vehicle and doesn't include costs to make it afully-equipped police vehicle. As a result of city staff reductions in the Public Works Department, the Police Department has used an outside vendor for vehicle outfitting services since 2009. City Resolution Number 2009-234 authorized the Police Department to contract with American Emergency Products for police vehicle outfitting services. American Emergency Products is the only company in San Diego County who provides public safety vehicle equipment installation, and they provide services to all but one local law enforcement agency in the county. Approval of this resolution will continue to authorize the Police Department to contract with American Emergency Products for police vehicle services. Additional appropriations are requested to strip equipment for ten retired patrol vehicles, convert three patrol vehicles for Senior Volunteer Patrol use, retrofit two K9 vehicles with safety systems, and outfit two patrol vehicles recently involved in traffic collisions. These estimated costs reflect immediate police vehicle needs and do not consider unanticipated losses. 8-2 7ll/23/20121tem Page 3 of 3 It is also requested that $35,000 be appropriated from the Equipment Replacement Fund to replace a vehicle utilized by Transit. These are funds that the Equipment Replacement Fund owes Transit. Transit's vehicle will be replaced with a hybrid, which is in accordance with the City's Climate Change Policy. DECISION MAKER CONFLICT Staff has reviewed the decision contemplated by this action and has determined that it is not site specific and consequently the 500-foot rule found in California Code of Regulations section 18704.2(a)(1) is not applicable to this decision. CURRENT YEAR FISCAL IMPACT Approval of this resolution will result in the appropriation of $135,000 to the capital category of the Equipment Replacement Fund. This one-time appropriation is available from the reserve balance of the Equipment Replacement Fund and has no net fiscal impact to the General Fund. ONGOING FISCAL IMPACT Approval of this resolution will authorize the Police Department to use American Emergency Products for vehicle services in subsequent years, and ongoing costs associated with vehicle outfitting services will be included in the budget review process. ATTACHMENTS None. Prepared by: Jonathan Alegre, Principal Management Analyst, Police Department 8-3 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROPRIATING $135,000 FROM THE AVAILABLE BALANCE OF THE EQUIPMENT REPLACEMENT FUND AND AUTHORIZING THE POLICE DEPARTMENT TO CONT RACT WITH AMERICAN EMERGENCY PRODUCTS FOR POLICE VEHICLE OUTFITTING SE RVICES WHEREAS, a budget in the amount of $637,900 has been established in the Equipment Replacement Fund (fund 392) in fiscal year 2012/2013 for vehicle replacement; and WHEREAS, after a recent review from city staff of vehicle replacement needs, an additional $135,000 is requested in fiscal year 2012/2013; and WHEREAS, City Resolution Number 2009-234 authorized the Police Department to contract with American Emergency Products for police vehicle outfitting services; and WHEREAS, this resolution will authorize the Police Department to continue to use American Emergency Products for vehicle services in subsequent years, and ongoing costs associated with vehicle outfitting services will be included in the budget review process; and WHEREAS, the one-time appropriation of $135,000 is available from the reserve balance of the Equipment Replacement Fund and has no net fiscal impact to the General Fund. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby appropriate $135,000 to the capital category Equipment .Replacement Fund and authorize the Police Department to contract with American Emergency Products for police vehicle outfitting services. Presented by: David Bejarano Richard A. Hopkins Police Chief Director of Public Works Approved as to form by: ~~ Glen R. Googins ~~ City Attorney 8-4