Loading...
HomeMy WebLinkAbout2012/10/23 Item 05CITY COUNCIL AGENDA STATEMENT ..r 1 ~`~~ CITY OF ~`"' CHULAVISTA 10/23/12, Item S ITEM TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS AND AWARDING A CONTRACT FOR THE "SIDEWALK IMPROVEMENTS ALONG HILLTOP DRIVE BETWEEN F STREET AND CENTER STREET AND NORTH-SIDE OF EAST "H" STREE_ T BETWEEN TERRA NOVA DRIVE & HIDDEN VISTA DRIVE, CIP NOs, STL378/STM371" PROJECT TO TRI-GROUP CONSTRUCTION AND DEVELOPMENT, INC. IN THE AMOUNT OF $109,540, WAIVING CITY COUNCIL POLICY 574-01, AND AUTHORIZING THE EXPENDITURE OF ALL AVAIL BLE CONTINGENCY FUNDS IN AN AMOUNT NOT TO EX ED $25,000 SUBMITTED BY: DIRECTOR OF PUBLIC WORK " ASSISTANT DIRECT R OF E ERING ~•~/~/- REVIEWED BY: CITY MANAGER ASSISTANT CIT MANAGER ~7~ 4/STHS VOTE: YES ^ NO SUMMARY On September 26, 2012, the Director of Public Works received eight (8) sealed bids for the "Sidewalk improvements along Hilltop Drive between F Street and Center Street and North-side of East "H" Street between Terra Nova Drive & Hidden Vista Drive, CIP Nos. STL378/STM371" Project. The project is included in the Capital Improvement Program (CIP) budget to reconstruct portions of the roadway and install/reconstruct existing curb, gutter and sidewalk improvements along Hilltop Drive between F Street and Center Street and to install new sidewalk along the north side of East "H" Street between Terra Nova Drive & Hidden Vista Drive. The proposed resolution, if approved, would accept the bids and award a contract to Tri- Group Construction and Development, Inc. in the amount of $109,540, waive City Council Policy 574-01, and authorize the expenditure of all available contingency funds in an amount not to exceed $25,000. ENVIRONMENTAL REVIEW The Development Services Director has reviewed the proposed project(s) for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Class 1 (c) categorical exemption pursuant to Section 15301 (Existing Facilities) of the State CEQA Guidelines because the proposed sidewalk improvements, pedestrian ramp, sidewalk, driveway, 5-1 10/23/12, Item ~ Page 2 of 4 street construction and ancillary work involves negligible or no expansion of an existing use. Thus, no fm~ther CEQA environmental review is required RECOMMENDATION Council adopt the resolution. BOARDS/COMMISSION RECOMMENDATION Not applicable. DISCUSSION The proposed contract would construct curb and gutter, detached sidewalk, driveway aprons along Hilltop Drive between F Street and Center Street, and a 6 feet-wide sidewalk and other miscellaneous work to complete the project along the north-side of East "H" Street between Terra Nova Drive and Hidden Vista Drive. On September 26, 2012, the Director of Public Works received eight (8) sealed bids for the project. The following table sununarizes the bids received: CONTRACTOR BID AMOUNT 1 Tri-Group Construction and Development, Inc. -San Diego, CA $ 109,540.00 2 PAL General Engineering, Inc. -San Diego, CA $ 118,040.00 3 Palm Engineering Construction Company -San Diego, CA $ 118,640.00 4 Just Construction, Inc. -San Diego, CA $ 146,071.50 5 Portillo Concrete, Inc. -Lemon Grove, CA $ 153,850.00 6 A.B. Hashmi, Inc. -San Diego, CA $ 157,980.00 7 Jaycor Construction. Tech., Ina -Santee, CA $ 158,645.00 8 HTA Engineering and Construction, Ina -San Diego, CA $ 171,465.00 The bid submitted by Tri-Group Construction and Development, Inc. of $109,540 is below the Engineer's estimate of $179,900 by $'0,360, or approximately 39%. The Contractor has satisfactorily performed construction projects of similar scope for the City in the past. The Contractor's License No. 792159 is current and active per the Department of Consumer Affairs Contractors State License Board. Staff reviewed the low bid and determined that the bid package is complete, with no errors or omissions. Therefore, staff recommends awarding a construction contract to Tri-Group Construction and Development, Inc. in the amount of $109,540. The proposed resolution would also authorize the Director of Public Works to approve change orders over and above existing policy limits. Under City Council Policy No. 574-01, if an individual change order causes the cumulative increase in change orders to exceed the Director's authority ("Maximum Aggregate Increase in Change Orders'), then City Council approval is required. The corresponding maximum aggregate contract increase that may be approved by the 5-2 10/23/12, Item S Page 3 of 4 Director of Public Works under Policy No. 574-01 is $10,668. Approval of the proposed resolution would increase the Director of Public Works' authority to approve change orders, as necessazy, up to the contingency amount of $25,000 (approximately 22% of the base contract), which represents an increase of $14,332 over the amount authorized under Policy No. 574-01. Increasing the Director of Public Works' authority will allow staff to continue the project without delay should unforeseen circumstances resulting in increased project costs arise during the course of construction, as well as make adjustments to bid item quantities. Unforeseen conditions include such items as utility conflicts, hazazdous materials, unexpected underground conflicts, etc. If the contingency funds aze not used, then they will be returned to the project fund balance. The proposed resolution, if approved, would: (a) accept the bids and awazd a contract to Tri-Group Construction and Development, Ina in the amount of $109,540; (b) waive Council Policy 574-O1 regarding change orders; and, (c) and authorize the expenditure of all available contingency funds in an amount not to exceed $25,000. Disclosure Statement Attachment 1 is a copy of the Contractor's Disclosure Statement. Wade Statement The contractors who bid on this project are not required to pay prevailing wages to persons employed by them for the work performed under this project. However, a "Notice to Contractors" was sent to various trade publications in order to encourage disadvantaged businesses to bid on the project. DECISION MAKER CONFLICT Staff has reviewed the property holdings of the City Council and has found no property holdings within 500 feet of the boundaries of the property which is the subject of this action. Staff is not independently aware, nor has staff been informed by any City Council member, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter. CURRENT YEAR FISCAL IMPACT A breakdown of the project construction dusts is as follows: FUNDS REQUIRED FOR CONSTRUCTION CONTRACT A. Base Contract Amount $109,540 B. Contract Contingencies $25,000 C. Construction Inspection Staff Costs $32,000 D. Design/Surve /Monument Preservation $23,160 TOTAL FUNDS REQUIRED FOR CONSTRUCTION CONTRACT $189,700 Sufficient funds are available in the project accounts to complete construction of the improvements within Hilltop Drive between F Street and Center Street and North-side of East "H" Street between Terra Nova Drive & Hidden Vista Drive. Further, there is no direct fiscal impact to the General Fund in the current fiscal yeaz related to awarding the construction contract. 5-3 10/23/12, Item ~ Page 4 of 4 ONGOING FISCAL IMPACT Upon completion of the project, the improvements will require routine maintenance of the street facilities. ATTACHMENTS 1. Contractor's Disclosure Statement Prepared b~~: Baushra Salem, Senior Civil Engineer, Public Works-Engineering Department J: IEngineerlAGENDAICAS20]2110-23-121STL378 & STM371 CAS Award Contract-BFS revl.doc 5-4 ATTACHMENT _~ CITY OF CIIULA VISTA DISCLOSURE STATEMENT Pursuant to Council Policy ]Ol-O1, prior to any action upon matters that mill require discretionary action by the Council, Plannine Commission and al! other official bodies of the City, a statement of disclosure of cenain ownership or financial interests, payments, or eampai~n contributions for a City of Chula Vista election must be filed.'The following information must be disclosed: List the names of all persons havin_s a financial interest in the property that is the subject of the application or the contract, e.g., owner; applicani, contractor, subconcractoc material supplier. ?. !f any person"` identified pursuant to (I) above is a corporation or partnership. list the names of a!I individuals +vith a 5.3000 im•esunen[ in the business (corporationlpartnership) en[ip•. 3. If any person* identified pursuant to (I) above is anon-profit organization or trust list the names of any person szn•in_ as director of the non-profit or3anization or as trustee or beneficiary or trustor of Ole trust. ~. Please identify every person, including any agents: employees, consultants, or independent contractors you have assiened to represent you before tha City in this matter. ~'j 4,,y ASS i HANi ASST ~~ • lY=-'~- SECRETARY OF CORPORATION ~. Has any person" associated will[ this contract had any financial dealings with an official*~ of the Cit}' of Chula Vista as it relates to this contract within the past t2 months? Yes_ No .~~ 19 Q:\finginecrin~\An Projccis\571.1\STf`-1171-61{ St sidm~ro{k\Contract-Spccs\STh13 i 1 8 STLi7S-Contran.Pina10? 2u R.doc 5-5 ff Yes, briefly describe the natwe of the finaneial interest the officia!'r* may hate in this contract. 6. Hate you made a contribution of more than $250 widtin the past neelve (f 2) months to a current memL•er of the Chula V is[a Cit}' Council? No e.r-Yes _ 1f yes, which Council member? 7. Hate you provided more than $3-0D (or an item of equivalent value) to an official"'" of the City of Chula Vista in the past hvelve (12) months? (This includes beins a source of income, money to retire a le!*al debt, sift loan, etc.) Yes _ No ~! if Yes, which official"`" and what was the nature of item provided? 262` Date: ~ Signature ConlraMOr/Applicant RANI ASST Print or type name of Contractor/Applicant SECRETARY OF CORPORATION Person is defined as: any individual, firm, co-partnership, joint venture: association, social club, fraternal organization, corporation, estate, trusC receiver. syndicate. any, other county, ciq, mwticipality, district. or outer political subdivision, -or any other ~ROUp or combination acting as a unit. 'Y M' Official includes, but is not limited to: Mayor. Council .member. Plannins Commissioner. ~?ember of a board. rnnvnission, or committee of the Cit}~, employee, or stall members. ?0 Q:\Hrteinecrinek111 Prgects\STt`d\SFT`d371-L h! St sidca•aIk\Cnntract-SpecstSTt~4i71 cE STL37S-Comract.Pin~109~?ni2.doc 5-6 RESOLUTION NO. 2012- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS AND AWARDING A CONTRACT FOR THE "SIDEWALK IMPROVEMENTS ALONG HILLTOP DRIVE BETWEEN F STREET AND CENTER STREET AND NORTH-SIDE OF EAST "H" STREET BETWEEN TERRA NOVA DRIVE & HIDDEN VISTA DRIVE, CIP NOs: STL378/STM371" PROJECT TO TRI-GROUP CONSTRUCTION AND DEVELOPMENT, INC. IN THE AMOUNT OF $109,540, WAIVING CITY COUNCIL POLICY 574-01, AND AUTHORIZING THE EXPENDITURE OF ALL AVAILABLE CONTINGENCY FUNDS IN AN AMOUNT NOT TO EXCEED $25,000 WHEREAS, the "Sidewalk improvements along Hilltop Drive between P Street and Center Street and North-side of East "H" Street between Terra Nova Drive & Hidden Vista Drive, CIP Nos STL378/STM371" Project consists of the installation of curb and gutter, detached sidewalk, driveway aprons and other miscellaneous work to complete the project along Hilltop Drive between F Street and Center Street and along East H Street consists of the installation of 6 foot-wide sidewalk and other miscellaneous work to complete the project along north-side of East "H" Street between Terra Nova Drive and Hidden Vista Drive; and WHEREAS, the work also includes all labor, materials, equipment, transportation, protection and restoration of existing improvements and traffic control necessary for the project as shown on the drawings; and WHEREAS, on September 26, 2012, the Director of Public Works received eight (8) sealed bids for the "Sidewalk improvements along Hilltop Drive between F Street and Center Street and North-side of East "H" Street between Terra Nova Drive & Hidden Vista Drive, CIP Nos STL378/STM371"Project; and WHEREAS, the eight (8) bids were as follows: CONTRACTOR BID AMOUNT 1 Tri-Group Construction and Deve]opment, Inc. -San Diego, CA $ 109,540.00 2 PAL General Engineering, Inc. -San Diego, CA $ 118,040.00 3 Palm Engineering Construction Company -San Diego, CA $ 1 ] 8,640.00 4 Just Construction, Inc. -San Diego, CA $ 146,071.50 5 Portillo Concrete, Inc. -Lemon Grove, CA $ 153,850.00 6 A.B. Hashmi, Inc. -San Diego, CA $ 157,980.00 7 Jaycor Construction. Tech., Ina -Santee, CA $ ] 58,645.00 8 HTA Engineering and Construction, Inc. -San Diego, CA $ 171,465.00 5-7 Resolution No. Page 2 WHEREAS, the low bid by Tri-Group Construction and Development, Inc. of $109,540 is below the Engineer's estimate of $179,900 by $70,360, or approximately 39%; and WHEREAS, Tri-Group Construction and Development, Inc. has satisfactorily completed several projects for the City and their Contractor's License No. 792159 is current and active per the Department of Consumer Affairs Contractors State License Board; and WHEREAS, staff has reviewed the low bid and determined that the bid package is complete with no errors or omissions; and WHEREAS, staff recommends awarding a contract in the amount of $109,540 to Tri- Group Construction and Development, Inc. of San Diego, California; and WHEREAS, in order to approve change orders as necessarys staff is requesting City Council waive Council Policy No. 574-01. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby accept bids and awards a contract for the "Sidewalk improvements along Hilltop Drive between F Street and Center Street and North-side of East "H" Street between Terra Nova Drive & Hidden Vista Drive, CIP Nos STL378/STM371" Project Tri-Group Construction and Development, Inc. in the amount of $109,540. BE IT FURTHER RESOLVED that the City Council of the City of Chula Vista does hereby waive Council Policy No. 574-01 and authorize the Director of Pub 'c Works expend all available contingency funds in an amount not to exceed $25,000. ~~ Presented by Richard A. Hopkins Director of Public Works as to R. Googins Attorney 5-8