HomeMy WebLinkAboutReso 2012-173RESOLUTION NO. 2012-173
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA WAIVING A MINOR MATHEMATICAL
ERROR, ACCEPTING BIDS, AND AWARDING A
CONTRACT FOR THE "SEWER REHABILITATION WITHIN
'C' STREET AND NORTH FIFTH AVENUE (SW252/SW257)"
PROJECT TO SOUTHWEST PIPELINE & TRENCHLESS
CORP. IN THE AMOUNT OF $183,035, WAIVING CITY
COUNCIL POLICY 574-01, AND AUTHORIZING THE
EXPENDITURE OF ALL AVAILABLE CONTINGENCY
FUNDS IN AN AMOUNT NOT TO EXCEED $30,000
WHEREAS, on August 1, 2012, the Director of Public Works received three (3) sealed
bids for the "Sewer Rehabilitation Project within 'C' Street and North Fifth Avenue in the City
of Chula Vista, CA (SW252/SW257)" Project; and
WHEREAS, the work to be done consists of the replacement of existing broken sewer
mains and laterals, the installation of pipe lining to repair cracked sewer lines, the replacement of
sewer access holes, trenching, and asphalt concrete pavement and miscellaneous improvements,
as necessary, to complete the Project; and
WHEREAS, Director of Public Works received a total of three (3) bids as follows:
CONTRACTOR TOTAL SUBMITTED BID
1 Southwest Pipeline &Trenchless Corp. -
Torrance, CA $183,035*
($183,635 Bid opening total)
2 Repipe California, Inc. -Ontario, CA $184,410
3 Burtech Pipeline, Inc. -Encinitas, CA $235,040
*The submitted bid proposal contained mathematical errors that did not attect the umt pace, but attected the
total bid amount. Correction of bid totals did not change the outcome and ranking of the bids.
WHEREAS, staff reviewed the apparent low bid proposal in the amount of $183,635
submitted by Southwest Pipeline &Trenchless Corp. During review of Southwest Pipeline &
Trenchless' bid proposal, staff found that the contractor had made a mathematical error that did
not affect the unit price, but affected the total bid amount. The corrected grand total bid amount
is $183,035, which is $600 less than the total listed by the contractor for purposes of the bid
opening; and
WHEREAS, Southwest Pipeline &Trenchless Corp, has submitted a letter dated August
03, 2012, acknowledging their mathematical error and agreeing to the corrected total bid of
$183,035, and
Resolution No. 2012-173
Page No. 2
WHEREAS, the low bid by Southwest Pipeline &Trenchless Corp. of $183,035 is
$46,965 (20%) below the Engineer's estimate of $230,000; and
WHEREAS, Southwest Pipeline &Trenchless Corp. Contractor's License No. 773862 is
current and active; and
WHEREAS, staff conducted a detailed check of references provided by the contractor
and determined that the contractor has performed their work satisfactorily for those agencies
referenced; and
WHEREAS, staff has reviewed the low bid and determined the bid package is complete,
with no errors or omissions, other than the above-mentioned minor mathematical error, and
recommends awarding the contract to Southwest Pipeline &Trenchless Corp. in the amount of
$183,035; and
WHEREAS, in order to approve change orders as necessary, staff is requesting City
Council waive Council Policy No. 574-01.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula
Vista does hereby waive a minor mathematical error, accept bids, and award a contract for the
"Sewer Rehabilitation Project within 'C' Street and North Fifth Avenue in the City of Chula
Vista, CA (SW252/SW257)" project to Southwest Pipeline &Trenchless Corp., in the amount of
$183,035.
BE IT FURTHER RESOLVED that the City Council of the City of Chula Vista does
hereby waive Council Policy No. 574-01 and authorize the Director of Public Works to approve
change orders, as necessary, up to the contingency amount of $30,000.
Presented by Approved as to form by
Richard A. op ' s Glen R. oogin~
Director of Pu is Works it A ey
Resolution No. 2012-173
Page No. 3
PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista,
California, this 1 lth day of September 2012 by the following vote:
AYES: Councilmembers: Aguilar, Bensoussan, Castaneda, Ramirez and Cox
NAYS: Councilmembers: None
ABSENT: Councilmembers: None
"~ ~.r./
Cheryl Cox, M r
ATTEST:
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Donna R. Norris, CMC, City Clerk
STATE OF CALIFORNIA
COUNTY OF SAN DIEGO
CITY OF CHULA VISTA
I, Donna R. Norris, City Clerk of Chula Vista, California, do hereby certify that the foregoing
Resolution No. 2012-173 was duly passed, approved, and adopted by the City Council at a
regular meeting of the Chula Vista City Council held on the 11th day of September 2012.
Executed this 11th day of September 2012.
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Donna R. Norris, CMC, City Clerk