HomeMy WebLinkAbout2012/10/02 Item 11CITY COUNCIL
AGENDA STATEMENT
~~~ CIIY OF
~'"' CHULAVISTA
10/2/12, Item //
ITEM TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING BIDS AND AWARDING A
CONTRACT FOR THE "SEWER MAINTENANCE ACCESS ROAD
REHABILITATION (SW267)" PROJECT TO KIRK PAVING,
INCORPORATED IN THE AMOUNT OF $142,402.50, WAIVING
CITY COUNCIL POLICY 574-01 AND AUTHORIZING THE
DIRECTOR OF PUBLIC WORKS TO EXPEND AVAILABLE
CONTINGENCY FUNDS UP TO $22 50 IN THE PROJECT
SUBMITTED BY: DIRECTOR OF PUBLIC WORK ~~
ASSISTANT DIRECT OF ENG RING
REVIEWED BY: CITY MANAGER
ASSISTANT CITY ANAGER Cj 1
4/STHS VOTE: YES ^ NO
SUMMARY
On September 12, 2012, the Director of Public Works received sealed bids for the "Sewer
Maintenance Access Road Rehabilitation (SW267)" project. The project consists of the removal
and replacement of failed asphalt concrete pavement (dig-outs) and application of an asphalt
overlay on an existing asphalt paved sewer access road east of Canyon Drive within Bonita Long
Canyon, and Full Depth Reclamation (FDR) reconstruction of an existing sewer access road
parallel to Acacia Avenue and south of Fallbrook Court. The proposed action would award the
contract to Kirk Paving, Incorporated and authorize the Director of Public Works to expend all
available contingency funds up to $22,597.50.
ENVIRONMENTAL REVIEW
The Development Services Director has reviewed the proposed project consisting of
rehabilitation of two existing sewer access roads for compliance with the California
Environmental Quality Act (CEQA) and has determined that the project qualifies for a Class 1
Categorical Exemption pursuant to Section 15301 (Existing Facilities) of the State CEQA
Guidelines because the proposed rehabilitation work involves negligible or no expansion of an
existing access road. Thus, no further CEQA environmental review is required.
RECOMMENDATION
Council adopt the resolution.
BOARDS/COMMISSION RECOMMENDATION
Not applicable.
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10/2!12, Item
Page 2 of 3
DISCUSSION
The Public Works Department has initiated a program to maintain the City's sewer access roads
throughout the city. This program is designed to extend pavement life and serviceability of the
access roads through reconstruction, rehabilitation (i.e., overlays and dig-outs), and preventive
maintenance (i.e., the application of various types of surface treatments and/or limited dig-outs).
The proposed contract would rehabilitate (i.e., dig-outs and overlay) an existing sewer access
road within Bonita Long Canyon east of Canyon Drive, and reconstruct another access road
parallel to Acacia Avenue and south of Fallbrook Court within the Bonita Ridge Estates. This
work must be completed on or before January 15, 2013 to comply with the Migratory Bird Act.
On September 12, 2012, the Director of Public Works received six (6) bids for the "Sewer
Maintenance Access Road Rehabilitation (SW267)" project. The following bids were received:
TOTAL BID
CONTRACTOR SUBMITTAL RESULTS SUBMITTED
1 Kirk Paving, Inc. -Lakeside, CA All requirements met $142,402.50
2 SRM Contracting and Paving - All requirements met $157,682.00
San Diego, CA
3 TRI- Group Construction & All requirements met $159,670.00
Development -San Diego, CA
4 MJC Construction, Inc. -Bonita, CA All requirements met $171,340.00
Minor Mathematical Error
5 Kevin O'Neill -Chula Vista, CA (Corrected Bid Amount is $178,850.00
$178,775.00
6 Hazard Construction -San Diego, CA All requirements met $192,110.00
The low bid submitted by Kirk Paving, Inc. is below the Engineer's estimate of $193,473.83 by
$51,071.33 (or approximately 26.4% below the Engineer's estimate). The Contractor has
satisfactorily performed construction projects of similar scope for the City in the past and staff
has deemed their work to be satisfactory. The Contractor's License No. 749206 is current and
active. Staff thoroughly reviewed Kirk Paving, Inc.'s bid and determined the bid package is
complete, with no errors or omissions. Therefore, staff recommends awarding a contract in the
amount of $142,402.50 to Kirk Paving, Inc.
The proposed resolution would authorize the Director of Public Works to approve change orders
over and above existing policy limits. Under City Council Policy No. 574-01, if an individual
change order causes the cumulative increase in change orders to exceed the Director's authority
("Maximum Aggregate Increase in Change Orders"), then City Council. approval is required.
The corresponding maximum aggregate contract increase that may be approved by the Director
of Public Works under Policy No. 574-01 is $10,000.00 plus 7% of the original contract over
$100,000.00, or approximately $12,968.18 total without Council approval. Approval of the
proposed resolution would increase the Director of Public Works' authority to approve change
orders, as necessary, up to the maximum available contingency funding amount of $22,597.50.
Increasing the authorized spending amount will allow the project to continue without delay
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should unforeseen circumstances resulting in increased project costs azise
construction and to allow adjustments to bid item quantities.
10/2/12, Item /~
Page 3 of 3
during the course of
If approved, the proposed resolution would increase the Director of Public Works' cumulative
Change Order authority specified in City Council Policy No. 574-01 to approve change orders
over and above existing policy limits and authorize the Director of Public Works to expend all
available contingency funds up to $22,597.50, as necessary, and without further City Council
action.
Disclosure Statement
Attachment 1 is a copy of the Contractor's Disclosure Statement.
Wage Statement
The source of funding for this project is Sewer Facility Replacement Funds. Contractors bidding
this project are not required to pay prevailing wages to persons employed by them for the work
under this project. Disadvantaged businesses were encouraged to bid in the Notice to
Contractors for various trade publications.
DECISION MAKER CONFLICT
Staff has reviewed the property holdings of the City Council and has found no property holdings
within 500 feet of the boundaries of the properties which are the subject of this action. Staff is
not independently aware, nor has staff been informed by any City Council member, of any other
fact that may constitute a basis for a decision maker conflict of interest in this matter.
CURRENT YEAR FISCAL IMPACT
The following is a summary of anticipated project costs:
FUNDS REQUIRED FOR CONSTRUCTION
A. Contract Amount $142,402.50
B. Contingencies (Approx. 22%) $ 22,597.50
C. Construction Inspections Staff Costs/Material Testing $ 20,000.00
D. Design Support/Survey/Monument Preservation $ 10,000.00
CONSTRUCTION TOTAL $195,000.00
Sufficient Sewer Facility Replacement Funds are available in CIP Project Account No. SW267
to complete the work.
ONGOING FISCAL IMPACT
Upon completion of the project, the improvements will require only routine maintenance using
the appropriate sewer funds.
ATTACHMENTS
I. Contractor's Disclosure Statement
Prepared by: Roberto Juan, Associate Engineer, Public 4i~orkr Department
Elizabeth M Chopp, Project Manager, Public Workr Department
1:\EngineerWGENDA\CAS2012\10-02-12\SW267 Al l3 Reportrev.doc
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ATTA~F+M~NT ~
City of Chula Vista, CA
S/] 7A 2 Contract Specification
CTTY" OF CHULA VISTA DISCLOSURE STATEMENT
Pursuant to Counci] Policy 101-D1, prior to any action upon matters that will require discretionary action
by the Council, Plannine Conunission and all other official bodies of the City, a statement of disclosure of
certain ownership or financial interests, payments, or campaign contributions for a City of Chula Vista
election must be filed. The followine information must be disclosed:
?,
5.
List the names of all persons having a financial interest in the property that is the subject of the
appl''icrration or the contract. e.g., owner, applicant, contractor, subcontractor; material supplier.
Tf arty person"` identified pursuant to (1) above is a corporation or partnership, list the names of all
in~diwi~duals with a 52000 invest tent in the business (corporation/partnership) entity.
-`-i~--
If any person" identified pursuant to (])above is anon-profit organization or trust; list the names
of any person serving as director of the non-profit organization or as trustee or beneficiary or
trustor of the trust.
N_~~-
Please identify every person, including any agents; employees. consultants, or independent
contractors you have assigned to represent you before Che City in this matter.
~~-
Has any person* associated with this contract had any financial dealings with an officia]`~`~` f the
Cily of Chula Vista as it relates to [his contract within the past 12 months? I'es No~
~x
1 1-~~
Scwer Mainlenaace nccess Road P.chacilitation (5\q'267)
City of Chula Vista, CA
E11711? Contract Specification
L` Yes, briefly describe the nature of the financial interest the official=r* may have in tlris contract.
Rave you made a contribution of more than $250 witlun the past twelve (12) months to a current
member of th//e Chula Vista City Council? No ~ Yes _ L`yes; wlvch Council member?
N1~
7. Have you provided more than 5340 (or an item of equivalent value) to an official*~ of the City of
Chula Vista in the past twelve (12) months? (Tl~s includes being a source of income, money to
retire a legal debt; gift, loan, etc.) Yes _ No _
If Yes, which official* `~ud"~a~hat was the nature of item provided?
Date: G/ ~~
Person is defined as: azty h~dividual, firm; co-partnership, join[ venture, association, social club;
fraternal oreanization; corporation; estate. trust, receiver, syndicate; any other county, city,
mmticipality, district, or other political subdivision, -or any ether group or combination acting as
a unit.
Official includes, bul is not lnruted to: Mayor; Council member, Plaruung Commissioner;
b~Iember of a board, conunission, or cotruuittee of the City, employee; or staff members.
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Sewer A9aintenance Access Road Rehabilitation (S\'x267)
RESOLUTION NO. 2012-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING BIDS AND AWARDII~TG A
CONTRACT FOR THE "SEWER MAINTENANCE ACCESS
ROAD REHABILITATION (SW267)" PROJECT TO KIRK
PAVING, INCORPORATED IN THE AMOUNT OF
$142,402.50, WAIVING CITY COUNCIL POLICY 574-01 AND
AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO
EXPEND ALL AVAILABLE CONTINGENCY FUNDS UP TO
$22,597.50 IN THE PROJECT
WHEREAS, on September 12, 2012, the Director of Public Works received six (6) sealed
bids for "Sewer Maintenance Access Road Rehabilitation (SW267)" Project as follows:
TOTAL BID
CONTRACTOR SUBMITTAL RESULTS SUBMITTED
1 Kirk Paving, Inc. -- Lakeside, CA All requirements met $142,402.50
2 SRM Contracting and Paving - All requirements met $157,682.00
San Diego, CA
3 TRI- Group Construction & All requirements met $159,670.00
Development -San Diego, CA
4 MJC Construction, Inc. -- Bonita, CA All requirements met $171,340.00
Minor Mathematical Error
5 Kevin O'Neil -Chula Vista, CA (Corrected Bid Amount is $178,850.00
$178,775.00)
6 Hazard Construction -San Diego, CA All requirements met $192,110.00
WHEREAS, the apparent low bid submitted by Kirk Paving, Incorporated is below the
Engineer's estimate of $193,473.83 by $51,071.33 (or approximately 26.4% below the
Engineer's estimate); and
WHEREAS, City staff has reviewed Kirk Paving, Incorporated's bid proposal and
deemed it to be complete and without error; and
WHEREAS, City staff has verified the references and the work performed by the
contractor on previous City projects and has found their work to be satisfactory; and
WHEREAS, under Council Policy No. 574-01, the Director of Public Works may
approve a contract increase of up to $12,968.18, based upon the base contract amount; and
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Resolution No.
Page 2
WHEREAS, it is recommended that the Director of Public Works be authorized to
approve change orders, as necessary, up to the maximum available contingency fund up to
$22,597.50 in order to allow the project to continue without delay should unforeseen
circumstances resulting in increased project costs arise during the course of construction and to
allow adjustments to bid item quantities.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula
Vista does hereby accept bids and award a contract for the "Sewer Maintenance Access Road
Rehabilitation (SW267)" project to Kirk Paving, Incorporated in the amount of $142,402.50,
waive City Council Policy 574-01, and authorize the Director of Public Works to expend all
available contingency funds up to $22,597.50 in the project. ~ ~
Presented by:
as to
Richard A. Hopkins ~ len R. Googins
Director of Public Works City Attorney
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