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Home My WebLink About2012/09/25 Item 08CITY COUNCIL AGENDA STATEMENT ~~~ CITY OF CHULAVISTA SEPTEMBER 25, 2012, Item ~' ITEM TITLE: ORDINANCE OF THE CITY OF CHULA VISTA AMENDING SECTION 2.04.020 OF THE CHULA VISTA MUNICIPAL CODE RELATING TO TIME AND PLACE OF COUNCIL MEETING SUBMITTED BY: CITY MANAGER 4/STAS VOTE: YES ~ NO ~X SUMMARY In accordance with Section 306 of the Chula Vista City Charter, Section 2.04.020 of the Chula Vista Municipal Code sets the time and place for all meetings of the City Council. The current ordinance sets the time on the first, second, third, and fourth Tuesday of each month at four p.m. In an effort to reduce costs associated with staffing City Council meetings, it is recommended that the regular time for the First, second, third, and fourth Tuesday meetings be set at ten a.m. ENVIRONMENTAL REVIEW The Environmental Review Coordinator has reviewed the proposed activity foi compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a "Project" as defined under Section 15378(b)(5) of the State CEQA Guidelines because it involves only a change in City Council meeting times and therefore is an organizational or administrative activity of government that will not result in a direct or indirect physical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines the activity is not subject to CEQA. Thus, no environmental review is necessary. RECOMMENDATION That Council place the ordinance on first reading. BOARDS/COMMISSION RECOMMENDATION Not applicable. DISCUSSION Section 306 of the Chula Vista City Charter requires that the City Council hold regular meetings at least once each month, at such times as it shall fix by ordinance or resolution. Section 2.04.020 of the Chula Vista Municipal Code fulfills this requirement, setting the 8-1 SEPTEMBER 25, 2012, Item Page 2 of 2 time and place for all Council meetings. The current code sets the time for the Council meetings on the first, second, third, and fourth Tuesday of the month at four p.m. In an effort to reduce personnel costs associated with staffing City Council meetings outside the regular work day, it is recommended that the time for the meetings on the first, second, third, and fourth Tuesday of each month be set at ten a.m. The City of Chula Vista is one of the three largest public agencies in San Diego County. The County of San Diego Boazd of Supervisors meetings start at 9 a.m., the City of San Diego Council meetings begin at 10 a.m. on Tuesdays and 2 p.m. on Mondays. DECISION MAKER CONFLICT Staff has reviewed the decision contemplated by this action and has determined that it is not site specific and consequently the 500 foot rule found in California Code of regulations section 18704.2(a)(1) is not applicable to this decision. CURRENT YEAR FISCAL IMPACT Approval of the ordinance will result in savings to the General Fund associated with overtime to compensate employees required to staff City Council meetings occurring outside the normal work day (8 a.m.-5 p.m. Monday through Friday). There will be some overtime savings to reflect savings for employees required to staff City Council meetings occurring outside the normal work day. ONGOING FISCAL IMPACT Approval of the ordinance will result in savings to the General Fund associated with overtime to compensate employees required to staff City Council meetings occurring outside the normal work day (8 a.m.-5 p.m. Monday through Friday). ATTACHMENTS Ordinance Amending Section 2.04.020 of the Chula Vista Municipal Code 8-2 ORDINANCE NO. ORDINANCE OF THE CITY OF CHULA VISTA AMENDING SECTION 2.04.020 OF THE CHULA VISTA MUNICIPAL CODE RELATING TO TIME AND PLACE OF COUNCIL MEETINGS WHEREAS, Section 306 of the Chula Vista City Charter requires the City Council to hold regular meetings at least once each month at such times as it shall fix by ordinance or resolution; and WHEREAS, Chapter 2.04.020 of the Chula Vista Municipal Code establishes the time and place of Chula Vista City Council meetings; and WHEREAS, the current ordinance sets the time For City Council meetings the first, second, third, and fourth Tuesday of each month at four p.m.; and WHEREAS, the City desires to amend Chapter 2.04.020 of the Chula Vista Municipal Code to set the time for all regular City Council meetings at ten a.m., on the first, second, third and fourth Tuesday of each month; and NOW THEREFORE the Council of the City of Chula Vista does ordain as follows: Section I: Section 2.04.020 of the Chula Vista Municipal Code is hereby amended as follows: 2.04.020 Meetings-Time and place. Pursuant to~~ s=~ Section 306 of the Charter, the council shall hold regular meetings at least once each month. Such meetings shall be held in the Council chambers ate€the ~:. ~~ r'°^*°- !'°-^^'°° 276 Fourth Avenue in the City, or in such other ~ronriate conference room within the Civic Center complexplaee, as may be determined by the council. Regular meetings shall be held ; on the first, second, third, and fourth Tuesday of each month at 4=80 p-n3aen o'clock in the mornine (10:00 a.m.l. Regular meetings may be cancelled in special circumstances or as necessary in the discretion of the City Manager, or by a maiority vote of the council. When the day for any regular meeting of the council falls on a legal holiday, no meeting shall be held on such holiday. It shall be the general policy of the city council to cancel any meetings in the last week of June and the first week of July, the Tuesday following the Thanksgiving holiday, the week following Easter, the Tuesday following Labor Day, and the week of Christmas and New Year's. Any of these meetings maybe reinstituted if necessary by a majority of the council. 8-3 Ordinance No. Page 2 Section II. Severability If any portion of this Ordinance, or its application to any person or circumstance, is for any reason held to be invalid, unenforceable or unconstitutional, by a court of competent jurisdiction, that portion shall be deemed severable, and such invalidity, unenforceability or unconstitutionality shall not affect the validity or enforceability of the remaining portions of the Ordinance, or its application to any other person or circumstance. The City Council of the City of Chula Vista hereby declares that it would have adopted each section, sentence, clause or phrase of this Ordinance, irrespective of the fact that any one or more other sections, sentences, clauses or phrases of the Ordinance be declared invalid, unenforceable or unconstitutional. Section III. Construction The City Council of the City of Chula Vista intends this Ordinance to supplement, not to duplicate or contradict, applicable state and federal law and this Ordinance shall be construed in light of that intent. Section IV. Effective Date This Ordinance shall take effect and be in force on the thirtieth day after its final passage. Section V. Publication The City Clerk shall certify to the passage and adoption of this Ordinance and shall cause the same to be published or posted according to law. Presented by Approved as to form by James D. Sandoval City Manager ~'~~ Glen R. Googins ~,~ ~;~:``~ ~~ City Attorney 8-4 rruu~Tiu~n~: -~-~~~v~vr~2rron ~~~ ~' Kerry Bigelow From: Donna Norris Sent: Tuesday, September 25, 2012 12:33 PM To• Glen Googins; Kerry Bigelow; Sheree Kansas Subject: FW: council meeting times -----Ori final Messa a----- From: Serit: Tuesday, September 25, 2012 12:05 PM To: Jim Sandoval; Donna Norris Cc: Cheryl Cox; Steve Castaneda; Rudy Ramirez; Pamela Bensoussan; Patricia Aguilar; Subject: council meeting times Sorry, no time to look at agenda details, but (as public commentj: Suggest that if any change be made to a.m. from p.m. council meetings, e.g. for reasons of fiscal economy, that change have a sunset provision that within maximum 1-2 years council meetings to revert to p.m., absent explicit reconsideration by council. Respectfully submitted, David Krogh Resident, East 1 Street