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Home My WebLink About2012/09/25 Item 06TY COUNCIL STATEMENT ~...~;~ ciTV of _~ CHULAVISTA 9/25/12, Item ~0 ITEM TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OP CHULA VISTA AMENDING THE FISCAL YEAR 2011/2012 CIP BUDGET; ACCEPTING THE FINAL REPORT OF EXPENDITURES FOR THE `'EMERGENCY STORM DRAIN REPAIRS AT 'I' STREET AND CLAIRE AVENUE (DR191)"; REDUCING THE DR180 CIP BUDGET- BY $100,000 AND APPROPRIATING THE EQUIVALENT AMOUNT TO DR191; MAKING A FINDING THAT AN EMERGENCY EXISTED AND RATIFYING THE CONTRACT WITH TC CONSTRUCTION COMPANY, INC. FOR SAID EMER REPAIR SUBMITTED BY: DIRECTOR OF PUBLIC WOR ASSISTANT DIREC OR OF EN ING REVIEWED BY: CITY MANAGE ASSISTANT CITY ANAGER 4/STHS VOTE: YES ® NO ^ SUMMARY In accordance with the emergency provisions of Section 1009 of the City Charter, City staff contracted the services of TC Consh~uetion Company, Inc. (General Engineering Contractor License No. 402459) for the repair of storm drain facilities located at, and upstream of, "I'~ Street and Claire Avenue. The repair was completed on April 03, 2012. An Informational Item was submitted on December 30, 2011 (Attachment 1) indicating that staff would report back to City Council after the full cost of the project was identified. This report presents the total expenditures for the emergency repair work The proposed action would amend the FY 11/12 CIP budget; accept the final repart of expenditures for the emergency storm drain repairs at 'I" Street and Claire Avenue (DR191); reduce the DRI80 CIP Budget by $100,000 and appropriate the equivalent amount to DR191; make a finding that an emergency existed; and ratify the contract with TC Construction Company, hic. for emergency repair work. ENVIRONMENTAL REVIEW The Development Services Director has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project falls under the statutory exemption pursuant for Emergency Projects in accordance with Section 15269(b) and (e) of the State CEQA Guidelines because the proposal consists of emergency repair actions to public storm drain facilities to prevent or mitigate an imminent threat to life and property. Thus, no further environmental review is required. 6-1 9/25/12, Item („ Page 2 of 3 RECOMMENDATION Council adopt the resolution. BOARDS/COMMISSION RECOMMENDATION Not applicable. DISCUSSION Severely deteriorated and corroded 24" & 30" diameter corrugated metal pipe ("CMP") storm drain was discovered within the storm drain system between residential properties from 86 "P' Street southerly to 634 Claire Avenue and then easterly to 675 Dennis Avenue. This storm drain is within public rights-of--way (Claire, Robert, Arthur and Dennis Avenues) and public storm drain easements between private properties, as shown in Attachment 2. The approved 2011-12 Capital Improvement Program included a $250,000 project (DR191) to line or replace portions of this storm drain system, starting from the downstream end and continuing as far upstream as possible with the available funding. Based upon previous CCTV inspections of the system's condition, staff programmed this rehabilitation work for summer 2012. However, on December 20, 2011, this system was re-televised after a series of intense rain events and it was discovered that the bottoms of two segments of pipe near 634 Claire Avenue had completely corroded out, with large voids around the pipes; similar damage was discovered further upstream of Claire Avenue. It became evident that the rate of deterioration of the system had accelerated significantly, staff recommended that rehabilitation of the entire storm drain system be performed immediately, on an emergency basis, due to imminent threat to public safety and public and private property. At that time, Public Works -Engineering staff estimated cost of this emergency repair work to be $350,000, including construction and City staff costs. This amount is $100,000 more than the approved DR191 budget of $250,000. The additional $100,000 was utilitized from the DR180 project, which was established in the FY 2009-10 CIP budget for emergency replacement of failed storm drains, primarily CMP failures, throughout the City. The Director of Public Works and the City Manager agreed with the recommendation of staff on the necessity to proceed with the emergency repairs for the entire system. In accordance with City Charter Section 1009, and based upon the urgent necessity for the preservation of life, health and property, City staff solicited three informal bids and contracted the services of the low bidder, TC Construction Company, Inc., to repair the storm drain facilities. The approval of the resolution would: (7) amend the Fiscal Year 2011/2012 CIP Budget (2) accept the final report of expenditures for the "Emergency Storm Drain Repairs at 'P Street and Claire Avenue (DR191)", (3) reduce the DR180 CIP Budget by $100,000 and appropriate the equivalent amount to DR191, (4) make a finding that an emergency existed, and (5) ratify the Contract with TC Construction Company, Inc for said emergency repair work. A breakdown of the total costs is provided under Current Year Fiscal Impact. The final amount paid to the 6-2 9/25/12, Item ~o Page 3 of 3 Contractor is higher than the base bid amount submitted by the contractor due to an approved increase in line item quantities during the course of construction. Contractor Selection Process Staff prepared and solicited three informal bids from qualified contractors that had previously worked for the City of Chula Vista. On January 19, 2012 the City received three proposals. The Contractors were ranked as follows: Contractor Pro osal Amount Contractor Rankin TC Construction Co., Inc. $268,895 First Negotiation Preference El Cajon Grading & Engineering $340,082 Second Negotiation Preference Cass Construction Co., Inc. $354,580 Third Ne otiation Preference DECISION MAKER CONFLICT Staff has reviewed the property holdings of the City Council and has found no property holdings within 500 feet of the property, which are the subject action. CURRENT YEAR FISCAL IMPACT The Storm Drain Repairs at 'P Street and Claire Avenue Project (DR191) was established in the approved Capital Improvement Program FY11/12, with a total of $250,000 allocated from Transnet Funds, to line or replace portions of the storm drain system within and west of Claire Avenue, and to continue as far upstream as possible with the available funding. It was determined that the entire system should be lined upstream of Claire Avenue on an emergency basis at a total project cost of $350,000. The additional $100,000 was utilitized from the DR180 project, which was established in the FY 2009-10 CIP budget for emergency replacement of failed storm drains, primarily CMP failures, throughout the City. A summary of the project costs is as follows: SUMMARY OF FUNDS REQUIRED FOR EMERGENCY REPAIR A. TC Construction Company, Inc. (Final cost, including quantity $ 293,521.60 adjustments) B. Construction Inspection Staff Costs $ 20,657.00 C. Desi n, Surve , Ri ht-of-wa , & Environmental Staff Costs $ 35,821.40 TOTAL FUNDS REQUIRED $350,000.00 ONGOING FISCAL IMPACT The improvement will require only routine City maintenance. ATTACHMENTS I . Council Information Item 2. Location Plat Prepm~ed by: Boushra Salem, Senior Civil Engineer, Public Works-Engineering P\Engineers,4G6NDAACAS2012V09-25-12VDR191 CAS Accepting Final Rpt Lrev4.doc 6-3 ~rrac~nrr ~ MEMO Department of Public Works DATE: December 30, 2011 TO: VIA: FROM: SUBJECT Jim Sandoval, City Manager Scott Tulloch, Assistant City Manager~~ R.A. Hopkins, Du~~,,ector of Public Works Iracsema Qui'~s~kF~~stant Director of Engineering Kirk Ammerma , ncrpal Civil Engineer j/~rd Emergency Storm Drain Repairs at Ciaire~(//A``v~e~nlue and "I" Street - ~~sr, .~. _... C71Y OF CHULAVlSTA i" Severely deteriorated and corroded 24" and 30" diameter corrugated metal pipe CMP) storm drain has been discovered within the storm drain system between residential properties from 86 "I" Street southerly to 634 Claire Avenue and then easterly to 675 Dennis Avenue via sheet rights-of-way (Claire, Robert, Arthur, and Dennis Avenues) and easements between private properties, as shown below. Two segments of pipe - (1) from "I" Street to 634 Claire Avenue and (2) between Dennis and Arthur Avenues -- aze in imminent danger of failure, based upon closed circuit television (CCTV) inspection performed by City crews in mid-December. This storm drain system was constructed in the late 1940s and eazly 1950s and has now exceeded its practical service life. w r ~w ~w c" E NR~ i d+] az vlain ~~ as al sp, ma y f+ Q, G]~ a ~ N] ev EI SY u ~ w' au ~ ` raa ~ au ass Le 4 p] ~p ~ aEi i a]e w` LE] a]e wa Na alp a19 W o w~ a]f m A au ~` "a N] 6n N bl aE] a]a NS < aN ~ ] all alY i - !]t (y ass W a)6 ` b 1 's^ \ AAA ~ 8u B1~ 6i9 a51 aLl aN U' QS ~ 6y V1 Na U~ s 654 W W FL MN 6]1 6T, aL u ~ b3 yt W ~ `"dl` -... ,, alb a]] ~N' 69 Lil I 6N ail ~ r ~] 6A ; N' aN / r j bl] V f ?~ ux aA ew M a4] aw nw b]9 a>] yp 'm F91 asl eao au Y ~~ raa ~ an an ~ a ~ ea en aw wl w] The approved 2011-t2 Capita] Improvement Program includes a X250,000 project (DR-191) to lire or replace portions of this storm drain system. Based upon previous CCTV inspections of fhe system's condition; staff programmed this rehabilitation work for Summer 2012. However, on December 20, this system was again televised after a series of rain events and the bottoms of 6-4 Jim Sandoval, City Manager December 30, 2011 Page 2 two segments of pipe near 634 Claire Avenue were detetmined to have completely corroded out, with Large voids around the pipe at these locations. Because the deterioration of this pipe has accelerated significantly, staff now recommends that rehabilitation of this storm drain system be performed immediately, on an emergency basis, due to imminent threat to public safety and public and private property. Futher, because of contractor mobilization costs and the advanced age of the storm drain system, staff proposes to rehabilitate the entire system at this time at a total estimated cost of $350,000. Due to heightened awazeness of significant corrugated metal pipe (CMP) failures throughout San Diego County in 2004 and 2005, on March 22, 2005, the City contracted with Hirsch & Company Consulting Engineers to evaluate the existing condition of the approximately 88,000 lineal feet of corrugated metal pipe (CMP) storm drain within the city limits. In November 2005, Hirsch & Company delivered a prioritized CMP repair report listing atl_inspected CMPs, with the associated recommended priority and recommended timing for the rehabilitation of each pipe segment. Due to the conditions of the inspected pipes and the projected rates of deterioration of these pipes, the consultant recommended that all pipes be replaced or structurally lined within one to fve years of the report's submittal. "I`he November 2005 Hirsch report prioritized all CMP repair work as follows: Priori Time Re air Needed Yeaz Lineal Feet of CMP 1 Immediately 2005) 2,282 8 2 Within one year (2006} 21,858 ft 3 Within three years (2008) 9,698 ft 4 Within five years (2010) 2,437 ft Much of the approximately 2,282 lineal feet of existing CMP identified as "Priority 1" has been rehabilitated, largely due to funding provided to the City through the Federal Department of Housing and Urban. Development. However, very little of the CMP under Priorities 2, 3 and 4, totaling approximately 33,993 lineal feet, has been addressed, due to budget constraints and the lack of dedicated funding for CMP rehabilitation and drainage projects. As a result, CMPs in Priorities 2, 3, and 4 are currently rehabilitated on an emergency basis only as failures occur, which is costly and inefficient compared with performing rehabilitation on a prescribed priority schedule. Further, without a dedicated funding source to rehabilitate these pipes and with the passage of time, the rates of CMP deterioration and failure will continue to increase into the foreseeable firture. With your concurrence, staff will solicit three informal bids from at least three qualified contractors and perform this storm drain rehabilitation work on an emergency basis in accordance with provisions in Section 1009 of the City Charter in order to assure the protection of the public and of public and private property. FISCAL IMPACT There aze no direct or dedicated funding sources for the maintenance and repair of storm drain facilities. 'T'his Project was added as DR-191 to the C1P FY 11!12, with a total of $250,000 allocated from Transnet Funds. It is anticipated that an additional $100,000 in Transnet Funds 6-5 Jim Sandoval, City Manager December 30, 2011 Page 3 from CIP Project No. DR-180, "Emergency Storm Drain Replacement at Various Locations, will be needed to complete all necessazy work. Staff will return with a Council Agenda item in May 2012 to report final emergency repair costs and to appropriate funds, as necessary. A. informal Contract Amount B. Public Works Inspection Staff Costs C. Design Staff Costs $20,000 $40,000 TOTAL PRELIMINARY ESTIMATE OF FUNDS FtE12Utlir:u rvx c.vivar rcu4,,.,~. ~ ,~~~~,~~~ t BFS c: Matt Little, Assistant Director of Public Work Operations Silvester Evetovicn, Principal Civil Engineer Franit Rivera, Principal Civil Engineer Bouslua Salem, Senior Civil Engineer Silvia Cosio, Acting Senior Management Analyst VI LU: In lapc H+tDeoti ~~~ bl:~Engineer\AGENDA\info:mation Itcros\DR191•Info item.doc 6-6 I I 1- rn H N a W 5.5 s I I I I I III I I I I i f f CLAIRE AVE. i �s 574- i97 -OC" I 14 88 EAST S7- REMOVE & REPLAC EXIST CURB INLET W/ T E B "'LET PER SDRSO D -2 (L 5 FT) J-T— REMOVE AND REPLACE EXISTING 18" CM I WIT! 18" PVC I I w I I I N I I U I ms`s I I I wa INLET I N SEE SHEET ti o fiery k�lv �i io 13� eR 5 /M 21v � 0 0 I REMOVE & REPLACE EX /Sr y CURB INLET Y!/ TYPE B- CURB INLET PEP SDRSO Q -2 (L -1O FT) ` REMOVE & REPLACpE EXIST. ry APPROX 10" EXIST. P.C.C. S/W (q REMOVE AND REPLAC 4 EXIST 10" DRAINAGEI EASEMENT EXISTNG„24" COP /gam PER MAP ,y 2628 - -��H 24 RCP 4 �- 30" CUP TO E LINED 1 PR07ECT IN PLACE I" OD. SNAP T)TE LINER EXIST CATCH BASIN / �� I REMOVE &REPLACE EXIST APPROX. 10" EXIST P. C.0 S/W _ BACKFILL TRENCH I PER SDRSD S -4 a 6` AC OVER 6' CAB REMOVE AND REPLACE 4 NTH30 30 "" CUP MATH 30" RCP REMOVE & REPLACE EXIST. APPROX. 45" EXIST. RCC S/W AND APPROX 15" WIDE OVWY ®11 NTS I ,I 1 0 ',...,.I. / 10 86 EAST I St �,� �l 4 w o� ti4 k' W4 I _e h O I � ! I ! o e 2212012 2:55.26 P!J PDT PROJECT FILE 4'GR -I9 CHULA VISTA PREPAR R. AL AN RE ED Br RM DRAIN REPAIRS APPRO ✓ED On Sc CLAIRE AVE. 6OUSHRA SALEM _ a F- W I to W REMOVE & REPLACE EXIST I'I 4' P.C.C. CROSSGUTTER - I I ~ PEA CVCS 2 ---"~~ ~ , _ ~ ~ ll~ 574-192-13 REMOVE & REPLACE EXIST APPROX. ]D~ EXIST. P.CC S/W I 574-192-09 ~_ r39 CLAIRE AI/E; 642 R06ER7 AVE I EX15T. i0' ORAMAGE EASEMENT I ~ PER MAP {t 2628 REMOV< & REPLACE EXIST. - ~ CURB INLET Y// 71PE B-2 rNLET PER SDRSD D-2 11=1D FT) BACKf1LL TRENCH I PER SDRSD S-4 6° AC OVER 6"" CAB I REMOVE & REPLACE EXIST A4 CLEANOUT PER SORSO D-9 _ _ --- -p/r _ .__- P/L .. _--- 1574- 0) - 643 CLAIRE AVf II ,' EX/SL 24" CMP TO BE CWED - I N7TN 20" O.D. SNAP TITE LINER ~ I ~~ -P/1- ~_ '_ - -- Q ~ ~ '1 J ~ I v'I f t '~-- /' d - /~ ~ ~/ \\ REMOVE & RE?LACE EXIST. APPROX. 70' EX15L P.C.C. 5/W 574-192-12 646 ROBERT AVE . _ i ~p~ REMOVE & REPLACE EX1SL - PER SDRSD D 2 Q E70 FT)INLET ;I----- - - ~~ ~ - - --`- I,I ~, III II ~I i I I W I~~I I O ~ ~ Q I ~'il I III I I ' T^f5 tl1 Ir - ~I ~ II `I ~I ~~ '. jII I I;I ~~ I I I BACKFILL TRENCH II ~, P(R SDRSD 5-4 I j 6 AC OVER 6° CAB ~~ I ~~~ CURB yINLETRW/ IYPELB-21NLE~I i ~,~I 574-261-ot PER sDR.m o-2 (L=to fr) tj I I ;I 651 ROBERT A~ EX15T. 24" CMP TO BE LINED WiTN 20" 0.0. SNAP TITE LINER I ~ I ~ -REMOVE ANO, REPLACE ~ I 8\ EXISTING 24~ CMP _ I WITH 24" RGP ~~~ I 574-261-27 l - `~~~~~ 662 ARTHUR AVG I ~~ j ~z` / I _~ REM1}OVE EXIST. TREE I REMOVE & REPLACE EXIST _i ~~_ I ~' APPROX. t0' EXISL PCC S/W ., ~~ ~ ~?' I' it ° 574-261-U2 / __ l~ I ~. ,.= 0~ ~ 6~_ 655 ROBERT AI/E / w t, l l~ ~..~_ ~ ~ EY.ISL 10' DRAINAGE EASEMENT ~ I 1 . /~, PER MAP ,y 2678 j / 574-261-[20 '~ I ~ ~ p~ 68 ARTHUR AVE 1, I l C __ ~ ~ / j ~ 'lLf /% ~ l REMOVE & REPLACE EXISL ~ C APPROX 10' EX1SL P.C.C. SIN ~~ j G'I$NSKPROJ\OR191 \Orvwl0esigrrl0Ri91_s0l. dwq e/2Z/201? 2r5&26 FM PDT PROJECT FlLf fIOR--191 REMOVE & REPLACE EXIST. j �I CURB INLET V// TYPE B -2 INLET j _ _ -I' /E 60' PER SDRSD D-2 (L =10 FT) EXIST 24" CMP TO BE LINED li j 33 WITH 20" O.D. SNAP 777E LINER. 1 REMOVE A REPLACE 4" EXISTING 24" CMP I " I! II Ifl TH 24 RCP I-- - — REMOJF I 574- 261 -21 AND RE, °LACE REMOVE & REPLACE EXIST 'P EXISTING 24" CMP I CURB INLET W TYPf B -2 INLET WITH 74" RCP I � I II I / C — 662 ARTHUR AVE PER CORSO 0 -2 (L =10 FT) /L _ - w � REMOVE & REPLACE EXIST I 574- 262 -04 -PEE CURB INLET Y/ TYPE B -2 INLET I III � I I y W / REMOVE EXIST TREE 667 ARTHUR AVE I PER SDRSD D -Z (L =10 FT) 4 574 -- 271 -05 i li 11 REMOVE &REPLACE EXIST ( 574 - 262 -18 7 675 DENNIS A I P_CC S / W ( APPROX. 10' EXIST 563 DENNIS AVE i , REMOVE & REPLACE EXIST Y6 '�-- !"' �-_+ - (i CURB INLET III TYPE B -2 INLET PER SDRSD 0-2 (t =10 FT) EXIT 10" DRAINAGE EASEMENT 11 4• PER MAP $ 2628 574-261 -20 II 671 ARTHUR AVE 1 >p l $�� 668 ARTHUR AVE q �' 1 574- 262 -17 I O REMOVE & REPLACE E IST ,yy /L (' EXIST. 12' SEWER & DRAINAGE 672 DENNIS AVE / �I APPROX 10' EXIST. PLC. S/W 1 EASEMENT PER MAP ,� 2628 - I . ( REMOVE & REPLACE EXIST 1 REMOVE &REPLACE EXIST / Q 11 _ "-� -APPROX. 10' EXIST. P.CC S/W !f I APPROX l0' EX P. S/W BACHF!(L TRENCH 'T'fL- "--�� /1 / q• PROJECT IN PLACE\ J l PER SDRSD S -4 � EXISTING POWER POLE 5 " AC OVER 6" CAB Il \ k 1 BACKFRL TRENCH PER SDRSD S- 6 / Q " AC 0 R 6" CAB Q 1 574-271-06 ( y 694 ORE lCHEN RD S / Z NTS U; \Sp5KPR0J \DR191 \Drary \Desfyn \UR 19LrOtdim 812212012 2'55'26 PM POT PROJECT FILE ,VDR -191 ,ALAN RE 11T`E CITY OF CHULA VISTA PR£PALAN RElES o T os- �YSES HEa HTS CHANNEL IMPROVEMENTS AeousHR SALEM RESOLUTION NO.2012- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AMENDING THE FISCAL YEAR 2011/2012 CIP BUDGET; ACCEPTING THE FINAL REPORT OF EXPENDITURES FOR THE "EMERGENCY STORM DRAIN REPAIRS AT 'I' STREET AND CLAIRE AVENUE (DR191)"; REDUCING THE DR180 CIP BUDGET BY $100,000 AND APPROPRIATING THE EQUIVALENT AMOUNT TO DR191; MAKING A FINDING THAT AN EMERGENCY EXISTED AND RATIFYING THE CONTRACT WITH TC CONSTRUCTION COMPANY, INC. FOR SAID EMERGENCY REPAIR WHEREAS, severely deteriorated and corroded 24" & 30" diameter corrugated metal pipe "CMP" storm drain was discovered within the storm drain system between residential properties from 86 "I" Street southerly to 634 Claire Avenue and then easterly to 675 Dennis Avenue; and WHEREAS, this storm drain is within public rights-of-way (Claire, Robert, Arthur and Dennis Avenues) and public storm drain easements between private properties; and WHEREAS, on December 20, 2011, this system was re-televised after a series of intense rain events and it was discovered that the bottoms of two segments of pipe near 634 Claire Avenue had completely corroded out, with large voids around the pipes: similar damage was discovered further upstream of Claire Avenue; and WHEREAS, it became evident that the rate of deterioration of the system had accelerated significantly; and WHEREAS, the above-mentioned CMP failures and the increased rate of deterioration, if not repaired, posed imminent threats to public safety and private property such as slope erosion and sinkholes; and WHEREAS, due to the advanced age of the CMP and the increased rate of deterioration, staff recommended that rehabilitation of this entire storm drain system be performed immediately, on an emergency basis, to preserve the health safety and welfare of the general public as well as to public and private property; and WHEREAS, in accordance with City Charter Section 1009 and based upon the urgent necessity for the preservation of life, health and property; City staff solicited three informal bids and contracted the services of the low bidder, TC Construction Company, Inc., to repair the storm drain facilities; and WHEREAS, Public Works-Engineering staff estimated cost of this emergency repair work to be $350,000, including construction and City staff costs. This amount is $100,000 more than the approved DR191 budget of $250,000; and 6-10 Resolution No. Page 2 WHEREAS, the additional $100,000 was utilitized from the DR180 project, which was established in the FY 2009-10 CIP budget for emergency replacement of failed storm drains, primarily CMP failures, throughout the City; and WHEREAS, the repair was completed on April 03, 2012. An Informational Item was submitted on December 30, 2011, with the plan to report back to City Council after the full cost of the project was identified; and WHEREAS, the project has been completed and the full cost of the repair identified. NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Chula Vista does hereby amend the Fiscal Year 2011/2012 CIP Budget; accept the final report of expenditures for the "Emergency Storm Drain Repairs at 'I' Street and Claire Avenue (DR191)"; reduce the DRI80 CIP Budget by $100,000 and appropriate the equivalent amount to DR191; make a finding that an emergency existed; and ratify the Contract with TC Construction Company, Inc for said emergency repair work. ~ ~~1 Presented by Appro~Gec~ for~h by Richard A. Hopkins Q~IeA R. Googins Director of Public Works City Attorney 6-11 as to