HomeMy WebLinkAbout2012/09/11 Item 03CITY COU NCI L
AGENDA STATEMENT
\`I// CITY OF
'~` CHULA VISTA
SEPTEMBER 11, 2012, Item
ITEM TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING $73,000 GRANT FUNDS
FROM THE COUNTY OF SAN DIEGO NEIGHBORHOOD
REINVESTMENT PROGRAM FOR A CENTENNIAL
GREENBELT SIGNAGE PROGRAM AND
APPROPRIATING SAID FUNDS INTO THE OTHER
GRANTS FUND.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING $185.000 GRANT FUNDS
FROM THE COUNTY OF SAN DIEGO NEIGHBORHOOD
REINVESTMENT PROGRAM FOR THE CONSTRUCTION
OF A MULTI-USE RECREATIONAL TRAIL BRIDGE AND
APPROPRIATING SAID FUNDS INTO THE OTHER
GRANTS FUND FOR CIP PROJECT NUMBER PR318.
SUBMITTED BY: ASSISTANC~~~~I~~,MA~GE~DEVE PMENT SERVICES
DIRECT =='~s~///~~'''
DIRECTOR OF PUBLIC WORKS
REVIEWED BY: CITY MANAGER GjT ~` ~
ASSISTANT CITY MANAGER ~jT
4/STHS VOTE: YES ^X NO
SUMMARY
On May 22, 2012, the City Council approved an application for grant fiznds from the County
of San Diego Neighborhood Reinvestment Program for a Centennial Greenbelt Signage
Program and for the construction of a multi-use recreational trail bridge in Bonita and
authorized the Assistant City Manager/Development Services Director as agent to conduct
all business matters for the completion of the grant projects. On June 19"', 2012 the grant
applications were considered and approved by the County Board of Supervisors. This item
accepts the grant funds and appropriates the funds into Other Grants Fund.
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SEPTEMBER 11, 2012, Item 3
Page 2 of 4
ENVIRONMENTAL REVIEW
The Development Services Director previously reviewed the proposed project consisting
of the Centennial Greenbelt Signage Program for compliance with the California
Environmental Quality Act (CEQA) and determined that this project qualifies for a Class
I categorical exemption pursuant to Section 15301(c) Existing Facilities because the
trails are existing facilities and this project calls for no expansion of the existing trail
system. The Development Services Director also previously reviewed the proposed
project consisting of the procurement of grant funds for the construction of a multi-use
recreational trail bridge within a developed city park for compliance with the California
Environmental Quality Act (CEQA) and determined that this project qualifies for a Class
3 categorical exemption pursuant to Section 15303 [New Construction or Conversion of
Small Structures] of the State CEQA Guidelines because the proposed multi-use
recreational trail bridge consists of a small structure to be constructed within an existing
public park. The proposed project will not result in damage to scenic resources, trees,
historic building, rock outcroppings or similar resources nor is it near hazardous waste
sites nor will it create hazardous substances. Thus, no further environmental review is
necessary.
RECOMMENDATION
That the City Council approve the resolutions.
BOARDS/COMMISSION RECOMMENDATION
Not Applicable
DISCUSSION
Background
The Neighborhood Reinvestment Program provides grant funds to County departments,
public agencies, and to non-profit community organizations for one-time community, social,
environmental, educational, cultural, or recreational needs. Public agencies may apply to
fund programs and projects that benefit the community and enhance the region's quality of
life.
The proposed Centennial Greenbelt Signage Program grant application requested
$73,000.00 to provide for the production and installation of trail markers along the 21 miles
of existing trails within the City's Greenbelt and approximately 3,000 pocket size trail maps.
Both the markers and trail maps will allow users to clearly navigate the system of trails as
they traverse the Greenbelt. Trails within the remaining'? miles of Greenbelt are still under
planning and will be added to the system in the future.
In addition, a separate grant application to the County was made under the same grant
program requesting $150,000 in construction only funding to build amulti-use trail bridge
across an existing drainage channel north of the intersection of Bonita Road and Otay Lakes
Road. This bridge will provide a critical link to the multi-use trail that encircles nearly all of
the Chula Vista Municipal Golf Course and Rohr Park. Further, the grant application
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SEPTEMBER 11, 2012, Item 3
Page 3 of 4
included a provision that would allow the City to simultaneously bid the construction of all
or a portion of awell-defined decomposed granite (DG) trail along the south edge of the golf
course parking lot, as an additive alternative bid item, between the new bridge and the
terminus of the existing trail (which is approximately 60o feet west of the bridge) should
sufficient funds be available upon opening bids for the multi-use bridge.
Grant Funds and Project(s) Commencement
Pursuant to the City Council's prior authorization, the Assistant City Manager has signed the
two associated grant agreements with the County and has received the grant funds for both
projects. Through City Council approval of the proposed resolutions, the grant funds will be
formally accepted by the City and appropriated accordingly: Staff anticipates
commencement of both projects in late September or early October 2012. It is a
requirement ofthe grant that the projects be completed within one year of the grant award.
DECISION MAKER CONFLICT
Staff has reviewed the property holdings of the City Council members and has found no
property holdings within 500 feet of the boundaries of the property which is the subject
of this action.
CURRENT FISCAL YEAR IMPACT
Greenbelt Trail Marker Program
It is anticipated that all direct project-related costs associated with the Greenbelt Signage
Program will be recovered through the Neighborhood Reinvestment Program grant funds.
This also includes $12,700.00 of staff time associated with coordinating and overseeing
the grant work.
The grant award of $73,000 will be appropriated to various expenditure categoric of the
Other Grants Fund.
Multi-Use Trail Bridge
The proposed grant will cover the costs of construction of the Multi-Use Trail Bridge and,
funding permitting, all or a portion of the missing trail between the new bridge and the
terminus of the existing trail approximately 600 feet to the west. The estimated construction
cost for the bridge, including contingencies, is $150,000. Further, it is anticipated that all
City staff costs associated with the Multi-Use Trail Bridge's bidding and construction be
funded out of the Public Works Department's FY 2012-13 operating budget and be
treated as an "in-kind" contribution to the project. It is anticipated that this would result
in as much as a $35,000 impact to the General Fund as there would be a potential
reduction in Capital Improvement Program reimbursements/revenues.
Approval of this resolution will result in the appropriation of $185,000 to CIP PR318 in
the other Grants Fund, which will be fully off-set by grant funds.
ON-GOING FISCAL IMPACT
Greenbelt Trail Marker Program
The Neighborhood Reinvestment grant program requires that grant funds be spent within
one year of execution of the grant agreement. Staff anticipates that maintenance costs for
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SEPTEMBER 11, 2012, Item 3
Page 4 of 4
the trail markers will be minimal, and can be accomplished without additional staff or
materials outside of the normal annual budget process. Several replacements for each
trail marker type will be produced as part of this program.
Multi-Use Trail Bridse
After completion of the multi-use bridge, the average annual maintenance cost is
expected to be under $1,000 to be funded out of the Public Works annual budget.
ATTACHMENTS
1.) June 19, 2012 Board of Supervisor meeting minutes (#19, items 4 and 5)
Prepared by: Lynnette Tessitore-Lopez, Associate Planner, Development Services
Department
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RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING $73,000 GRANT FUNDS FROM
THE COUNTY OF SAN DIEGO NEIGHBORHOOD
REINVESTMENT PROGRAM FOR A CENTENNIAL
GREENBELT SIGNAGE PROGRAM AND APPROPRIATING
SAID FUNDS INTO THE OTHER GRANTS FUND.
WHEREAS, the County Neighborhood Reinvestment Program provides grant funds to
County departments, public agencies, and to non-profit community organizations for one-time
community, social, environmental, educational, cultural or recreational needs; and
WHEREAS, on May 22, 2012, the City Council approved an application for grant funds
from the County of San Diego Neighborhood Reinvestment Program for a Centennial Greenbelt
Signage Program; and
WHEREAS, on June 19, 2012, the County Board of Supervisors considered and
approved said grant application; and
WHEREAS, the proposed work under the grant encompasses final design, production,
and installation of approximately 75 trail marker signs that will be placed along 21 miles of
multi-use trails within the Greenbelt, design and production of approximately 3,000 pocket size
maps and staff costs to administer the grant; and
WHEREAS, trail users will benefit from a consistent, unique trail marker program and
corresponding pocket maps that guides the trail user along these 21 miles of trails; and
WHEREAS, pursuant to prior Council authorization, the Assistant City Manager/
Development Services Director signed the grant agreement with the County of San Diego Office
of Financial Planning (OFP) to carry out the project within one year of the grant award; and
WHEREAS, The Development Services Director previously reviewed the proposed
project For compliance with the California Environmental Quality Act (CEQA) and determined
that the project (installation of trail markers in the existing Greenbelt Trails) qualifies for a Class
1 categorical exemption pursuant to Section 15301 (c) (Existing Facilities), of the State CEQA
Guidelines because the trails are existing facilities and the Project calls for no expansion of use
of the trail system. Thus, no further environmental review is required.
NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby authorize
acceptance of the $73,000 grant funds and approves the appropriation of said grant funds into the
Other Grants Fund ($54,860 to the Supplies and Services expense category and $17,300 to the
Other Expenses category) to be fully offset by grant revenue.
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Resolution No.
Page 2
Presented by
Gary Halbert, P.E., AICP
Assistant City Manager/Development
Services Director
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RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING $185,000 GRANT FUNDS FROM
THE COUNTY OF SAN DIEGO NEIGHBORHOOD
REINVESTMENT PROGRAM FOR THE CONSTRUCTION OF
A MULTI-USE RECREATIONAL TRAIL BRIDGE AND
APPROPRIATING SAID FUNDS INTO THE OTHER GRANTS
FUND FOR CIP PROJECT NUMBER PR318
WHEREAS, the County Neighborhood Reinvestment Program provides grant funds to
County departments, public agencies, and to non-profit community organizations for one-time
community, social, environmental, educational, cultural or recreational needs; and
WHEREAS, on May 22, 2012, the City Council approved an application for grant funds
from the County of San Diego Neighborhood Reinvestment Program for the construction of a
multi-use recreational trail bridge in Bonita; and
WHEREAS, on June 19, 2012, the County Board of Supervisors considered and
approved said grant application; and
WHEREAS, a significant element of the Greenbelt trail system is the multi-use trail that
encircles the City's Municipal Golf Course and Rohr Park; and
WHEREAS, this multi-use trail is very popular and well used by residents of both Chula
Vista and the County; and
WHEREAS, one segment of this trail is incomplete from the drainage channel north of
the intersection of Bonita Road and Otay Lakes Road; and
WHEREAS, the grant work encompasses the construction of a prefabricated bridge
across the drainage channel and, if sufficient funds are available, the completion of all or a
portion of the decomposed granite (DG) trail between the bridge and a point approximately 600
feet to the west; and
WHEREAS, the City will prepare bid documents and advertise the bridge and trail
project, administer the construction contract, provide construction staking services, and perform
inspections at City cost ("in-kind" contribution); and
WHEREAS, pursuant to prior Council authorization, the Assistant City Manager/
Development Services Director signed the grant agreement with the County of San Diego Office
of Financial Planning (OFP) to carry out the project within one year of the grant award; and
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Resolution No.
Page 2
WHEREAS, the Development Services Director previously reviewed the proposed
project consisting of the procurement of grant funds for the construction of a multi-use
recreational trail bridge within a developed city park for compliance with the California
Environmental Quality Act (CEQA) and determined that this project qualifies for a Class 3
categorical exemption pursuant to Section 15303 [New Construction or Conversion of Small
Structures] of the State CEQA Guidelines, because the proposed multi-use recreational trail
bridge consists of a small structure to be constructed within an existing public park. Thus, no
further environmental review is necessary.
NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby authorize
acceptance of the $150,000 grant funds and approves the appropriation of said grant funds into
the capital improvement project expenditure category of the Other Grants Fund.
Presented by
Gary Halbert, P.E., AICP
Assistant City Manager/Development
Services Director
Approved as to form. by
Glen R. Googins-L"t ~tC~~ ~ c~',~j~
City Attorney ( J
Richazd Hopkins,
Director of Public Works
s-a
ADMINISTERING BOARD, Seat No, 16, for a term to expire June 30, 2015.
Appoint Mark Nanzer to the COMMUMTY ACTION PARTNERSHIP
ADMINISTERING BOARD, Seat No. 23, fora term to expire lune 30, 2015.
_ _ _. _ . . _ _ _ _ _ _Re-appoint_i`Ieil~'Iolu• to the_SOLID WASTE HEARING PANEL, S_D. COUNTY, _
Seat No. 2, for a term to expire February 12, 2016.
ACTION:
ON MOTION of Supervisor Horn, seconded by Supervisor Slater-Price, the Board
took action as recommended, on Consent.
AYES: Cox, Jacob, Slater-Price, Roberts, Horn
19. SUBJECT: NEIGHBORHOOD REINVESTMENTYROGRAM
.,,- (DISTRICT: 1)
OVERVIEW:
The County of San Diego is forhtnate to have an opportunity to reinvest taxpayer
money into our communities for the benefit of the public. This action will assist the
County iu meeting the needs of the community.
FISCAL IMPACT:
The total allocation of these 9 grants is $576,000, with 3 tehtxned grants totaling
$55,504.57 for a net fiscal impact of $520,195.13. These actions will t'esult in the ,
addition of no staff years and no future costs.
BUSINESS IMPACT STATEMENT:
N/A
__ _ _ _.
___ . __ -- 'AECOMMENDATIOIQ: __ __ ___
VICE-CHAIRMAN COX
1. Establish appropriations of $95.68 in the Neighborhood Reinvestment Program
budget (org 15650) based on the rettun of an unused portion of the 2/23/2010 (7)
allocation of $5,084.00 to San Diego Council on Literacy so the fiords can be
reallocated to other projects. (4 VOTES)
2. Establish appropriations of $2,768,48 in the Neighborhood Reiuveshnent
Program budget (org 15650) based an the return of an unused portion of the
4/12/2011(11) allocation of $8,695.00 to Chula Vista Veterans Home Support
Foundation so the fiords can be reallocated to other projects. (4 VOTES)
3, Establish appropriations of $52,940.71 in the Neighborhood Reinvestment
Program budget (org 15650) based on the return of au unused portion of the
6/29/2010(9} allocation of $52,940.71 to Chula Vista Nature Center so the funds
can be reallocated to other projects. (4 VOTES)
06/19/2012
ATTACHMENT 1
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4. Allocate $73,000 from the Neighborhood Reinvesunent Program budget
(Org 15650) to the City of Chula Vista for the production and installation of hail
markers along existing trails for the CentonniaC Greenbelt project, and the design
_ _ _ _ _ _ _ _ _ and_production of 3,000 pocket-sized trail maps. _ _ __ _ _ _ _ _ _ _ _ _ _
5. Allocate $185,000 fiom the Neighborhood Reinvestment Program budget
(Org 15650) to the City of Chula Vista for costs associated with the Clmla Vista
Golf Course Jogging Eridge and Trail consh'uction project, including planning,
engineering, purchase and installation of a prefabricated bridge and jogging trail
and related amenities.
6. Allocate $5,000 from the Neighborhood Reinvestment Program budget
(Org 15650) to the San Diego County Library for the purchase of mugs,
backpacks, food and giveaways for the grand opening of the new Lincoln Acres
branch library.
7. Establish appropriations of $5,000 in the County Library, services and supplies,
based on an Operating Transfer from the General Fund. (4 VOT1;S)
8. Transfer appropriations of $75,000 from the Neighborhood Reinvestment
Program budget (org 15650) to Contributions to Capital Outlay Fund (Operating
Transfer Out) for Hollister Pond hmprovements.
9. Establish appropriations of $75,000 in the Capital Outlay Fund for Capital
Project 1017286, Hollister Poird Improvements based on Operating Transfer firm
the General Fund. (4 VOT)JS)
10. Allocate $60,000 ftotn the Neighborhood Reinvestment Program budget
(Org 15650) to 2-1-1 San Diego for the installation of an emergency power
getieiator at their cuYl'enCoperating locafion as a backup for- the electricity
required for functional capability of the 2-1-1 operating system.
11. Allocate $8,000 from the Neighborhood Reinvestment Program budget
(Org 15650) to the Media Arts Center San Diego for the pwehase of a camera, a
portable audio recorder, a portable hard drive, videotapes and miscellaneous
supplies for the "Rising Souls, Singing Scorpions" documentary film project
exploring the cultural history of Mexican Americans through the story of one
musician, Ramon "Chunky" Sanchez,
12. Allocate $20,000 from the Neighborhood Reinvestment Program budget
(Org 15650) to the Jacobs Center for Neighborhood Hmovatiou for the purchase
of a heck or van, which will expedite graffiti abatement services and aid in
transporting equipment and material foe beautification projects.
06/19!2012
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