HomeMy WebLinkAboutReso 2012-113RESOLUTION NO. 2012-113
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA REJECTING THE BIDS OF THE FIRST AND
SECOND APPARENT LOW BIDDERS AS NON-
RESPONSIVE, ACCEPTING REMAINING BIDS, AWARDING
A CONTRACT FOR THE "DEL MAR AVENUE
IMPROVEMENTS FROM NAPLES STREET TO OXFORD
STREET (STL385)" PROJECT TO HTA ENGINEERING AND
CONSTRUCTION, INC. OF SAN DIEGO, CALIFORNIA IN
THE AMOUNT OF $620,610 CONTINGENT UPON
APPROVAL OF PROJECT FUNDING IN THE PROPOSED
FISCAL YEAR 2012/2013 CAPITAL IMPROVEMENT
PROGRAM, WAIVING COUNCIL POLICY NO. 574-01, AND
AUTHORIZING THE EXPENDITURE OF ALL AVAILABLE
CONTINGENCY FUNDS NOT TO EXCEED $94,390
WHEREAS, on May 16, 2012, the Director of Public Works received six (6) sealed bids
for the "Del Mar Avenue Street Improvements from Naples Street to Oxford Street (STL385)"
Project; and
WHEREAS, the project consists of the sidewalk improvements and related street work
along Del Mar Avenue from Naples Street to Oxford Street in the City of Chula Vista; and
WHEREAS, the following six (6) bids were received and reviewed for responsiveness to
the bid solicitation, as follows:
BID ACTUAL BID
AMOUNT AMOUNT
DETERMINATION OF BID (At Bid (Corrected for
CONTRACTOR RESPONSIVENESS O enin Math Errors
Portillo Concrete Inc., Lemon Mathematical Error. Actual bid $568,315 $643,915
Grove, CA amount is the fourth lowest
Latco Construction Inc., San Diego, Mathematical Error. Actual bid $589,595 $593,703
CA is lowest. However, bid was
determined to be non-
responsive because analysis of
bid shows that Contractor will
not perform at least 50% of the
work with his or her own
or anization.
HTA Engineering and Construction Actual lowest responsive bid $620,610 No Math Errors
Inc., San Die o, CA
Tri-Group Construction & Responsive $640,000 No Math Errors
Develo ment, ]nc., San Die o, CA
Palm Engineering Construction Responsive $646,225 No Math Errors
Com an ,Inc., San Die o, CA
New Century Construction Inc., Mathematical Error $683,100 $678,100
Lakeside, CA
Resolution No. 2012-113
Page No. 2
WHEREAS, staff reviewed the appazent lowest bid submitted by Portillo Concrete Inc.,
and determined that the bid is non-responsive because the Contractor's total bid amount was
incorrect due to a mathematical error, resulting in Portillo Concrete, Inc.'s bid actually being the
fourth lowest bid; and
WHEREAS, staff reviewed the apparent second lowest bid submitted by Latco
Construction Inc. and determined that the bid is non-responsive due to a mathematical error and
because the Contractor's bid does not comply with Section 2-03 of the Project Specifications,
which requires that the Contractor perform at least 50% of the contract work with his or her own
organization; and
WHEREAS, staff then reviewed the third lowest bid submitted by HTA Engineering and
Construction, Ina ("HTA") and determined that the Contractor's bid package is complete, with
no errors or omissions; and
WHEREAS, HTA has listed two Woman Business Enterprises (WBE) and one MBE as
subcontractors for the project; and
WHEREAS, the low bid by HTA Engineering and Construction, Inc. of $620,610 is
below the Engineer's estimate of $680,000 by $59,390, or approximately 8.7%; and
WHEREAS, this contractor has satisfactorily completed several projects for the City and
their Contractor's License No. 798372 is current and active; and
WHEREAS, the proposed Fiscal Year 2012/2013 Capital Improvement Program (CIP)
budget includes proposed HUD Section 108 Loan funding of $840,000 for construction of the
proposed street improvements; and
WHEREAS, staff recommends award of the construction contract to HTA Engineering
and Construction, Inc. of San Diego, California in the amount of $620,610 contingent upon
approval of project funding in the proposed 2012/2013 CIP budget; and
WHEREAS, in order to approve change orders as necessary, staff is requesting City
Council waive Council Policy No. 574-01.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula
Vista does hereby reject the bids of the first and second low bidders as non-responsive, accept
remaining bids, and awazd a public works contract to HTA Engineering and Construction, Inc. of
San Diego, California in the amount of $620,610 contingent upon approval of project funding in
the proposed Fiscal Year 2012/2013 Capital Improvement Program.
BE IT FURTHER RESOLVED that the City Council of the City of Chula Vista does
hereby waive Council Policy No. 574-01 and authorizes the Director of Public Works to expend
all available contingency funds in an amount not to exceed $94,930.
Resolution No.2012-113
Page No. 3
Presented by Approved as to form by
/ ~
Richard A. Hop1 G n R. Go gins
Director of Publ~ orks City orney
PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista,
California, this 19th day of June 2012 by the following vote:
AYES: Councilmembers: Aguilar, Bensoussan, Castaneda, Ramirez and Cox
NAYS: Councilmembers: None
ABSENT: Councilmembers: None
~~ ~ 7
l/t "
Cheryl Cox ay~
ATTEST:
Donna R. Norris, CMC, City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO )
CITY OF CHULA VISTA )
I, Donna R. Norris, City Clerk of Chula Vista, California, do hereby certify that the foregoing
Resolution No. 2012-113 was duly passed, approved, and adopted by the City Council at a
regular meeting of the Chula Vista City Council held on the 19th day of June 2012.
Executed this 19th day of June 2012.
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Donna R. Norris, CMC, City Clerk