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HomeMy WebLinkAboutReso 1967-4436RESOLUTION NO. 4436 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING AGREEMENT BETWEEN THE CITY OF CHULA VISTA AND GRIFFENHAGEN-KROEGER FOR CONSULTING SERVICES, APPROPRIATING FUNDS FOR SUCH SERVICES AND AUTHORIZING THE MAYOR TO EXECUTE SAME The City Council of the City of Chula Vista does hereby resolve as follows: That that certain agreement between the City of Chula Vista, a municipal corporation, and Griffenhagen-Kroeger for consulting services dated the 13th day of June , 19.67 a copy of which is attached hereto and incorporated herein, the same as though fully set forth herein be, and the same is hereby approved. BE IT FURTHER RESOLVED that the Mayor of the City of Chula Vista be, and he is hereby authorized and directed to ex~cu.Le said agreement fog and. cn behalf of said i^_.i.ty. BE IT FURTi~ER RESOLVED that the sum of $7,785.00 be, and the same is hereby appropriated from the unappropriated surplus of the General Fund for the purposes set forth hereinabove. Presented by . - ~.~~ Gary C. Fo s, Personnel Officer Approved as to form by n George D Lindberg, City At ey ADOPTED AT"D APPROVED by the CITY COLS?CIL of the CITv ~F CPULA STS It1 CALIFORNIA, this 13th day of June 1967 by the follorain~ vote, to-wit AYES° Councilmen McAllister, Sparling, Sylvester, McCorquodale 1`?AYES: Councilmen Anderson ASSENT: Councilmen None r ti i - a G ~•~' Mayor of he City of ~C'hula V~_st ,:. {: City Clerk STATE OF CALIFORNIA ) COU.dTY OF SAri DIEGO ) ss . CITY OF CHULA VISTA ) I, KENNETH P. CAMPSF.LL, City Clerk of the City of Chula Vista, Cal;o~~nia, DO ~iEREP~Y CERTIFY that the above and foregoing is a full, true and corre;~L c:w , ~~i or revealed. DATED and that the same has not been amended f ~.~ City erk ~, ` ' r Form No. CA 102 7-66 CERTIFICATE OF CITY FINANCE OFFICER Certification of Unappropriated Balance I HEREL3Y CF~RTIFY that the money required for the appropriation of funds for the purpose set forth in the attached resolution is available in the Treasury, or is anticipated to come into the Treasury, and is otherwise unappropriated. G~-~ ~ ~ ".ri&'+~ ra'h'" y- / L'•'9 C~ /` / Amount $ ~/' ~.r<~ _, Fund ~.~~:~ ~"~ ~,~.,/".~y~..~? ~~ `/,Jy~'//r- Purpose Bidder ~~ Finance Officer The City of Chula Vista Date _ ..~`~ ~,' ~ .. ~-,"'~ By Certification of Unencumbered Balance I HEREBY CERTIFY that the indebtedness and obli~- ation to be incurred. by the contract or agreement authdr- ized by the attached resolution can be incurred without the violation of any of the provisions of the Charter of the City of_ Chula Vista, or the Constitution or the laws of the State of_ Calif.ornia, that sufficient monies have been appropriated for the purpose of_ said contract, that sufficient monies to meet the obligations of the contract are actually in the Treasury, c_~r are anticiz~ated to come .into the Treasury to the credit of the appropriation from which the same are to be dra~s~n, and that said monies now actually in the Treasury, together with the monies antic- ipated to come into the Treasury, to the credit of said appropriation are otherwise unencumbered. Amount Not to Exceed $ Finance Officer The City of Chula Vista Date By Fund Dept./Activity Purpose Bidder Certificate No. A G R E E M E N T THIS AGREEMENT, made and entered into by and between the CITY OF CHULA VISTA, CALIFORNIA, hereinafter referred to as the CITY, and GRIFFENHAGEN-KROEGER, INC., management consultants, hereinafter re- ferred to as the CONSULTANTS: rrTmrr~cc~mv. WHEREAS, the CITY desires a full and comprehensive analysis of its full-time positions with a resulting classification plan containing correct and up-to-date class specifications and allocations that assure that such positions are properly described and classified; and WHEREAS, the CITY desires a study of the methods and adequacy of compensating its full-time employees with a resulting salary plan containing fair and equitable salary rates and appropriate assignments of all such positions to salary ranges; and WHEREAS, the CITY desires a detailed analysis of the fringe bene- fits allowed to its full-time employees and a determination of the extent to which such benefits are similar or different from those granted by other employers; and WHEREAS, the CITY needs to standardize the titles and to establish a uniform salary payment plan for its part-time positions compensated on an hourly basis; and WHEREAS, the CITY is interested in developing a separate compensa- tion plan for its top executive positions that adequately distinguishes between the comparative responsibilities and duties assigned to such positions; and WHEREAS, the CONSULTANTS have heretofore performed similar services for numerous minicipalities and other public jurisdictions and possess an acknowledged competence in such matters; THEREFORE, IT IS HEREBY MUTUALLY AGREED AS FOLLOWS: 1. The CONSULTANTS agree to initiate their services within two weeks following the execution of this agreement by participating in a meeting with the City Manager and any other officials or employees of the CITY for the purpose of discussing the detailed plans and schedules of the consulting services to be performed. 2. The CONSULTANTS agree to participate in such meetings as may be necessary of officials, supervisors, and employees for the purpose of explaining fully the purposes of the studies above mentioned and to explain and clarify the methods to be followed in their conduct. 3. The CONSULTANTS agree to make a detailed analysis of the 330 full-time positions now in 84 classes through an examination of written statements submitted on questionnaires by employees and their supervisors, by first-hand investigations and observations of work performed, and by discussions to the extent necessary to obtain a full knowledge of the duties and responsibilities involved. 4. The CONSULTANTS agree to prepare a tentative classification plan for all full-time positions with drafts of class specifications and proposed allocations of positions to appropriate classes and to submit it for review and discussion to assure that all information has been complete and has been properly interpreted. 5. The CONSULTANTS agree to develop the classification plan in final - 2 - form and to submit 25 copies of a report containing complete class specifi- cations, recommended allocations of positions to classes, and recommended procedures and standards for the implementation and administration of the plan. 6. The CONSULTANTS agree to make a detailed analysis of the salary relationships between all classes of positions contained in the new classi- fication plan for the purpose of determining the extent to which all classes should be ranked or rated one with the other insofar as their values based on duties and responsibilities are concerned. 7. The CONSULTANTS agree to survey wage and salary rates for comparable types of positions being paid by private and other public em- ployers in appropriate labor markets under substantially equivalent con- ditions of employment. 8. The CONSULTANTS agree to prepare a salary plan containing fair and equitable salary rates and appropriate assignments of all position classes to salary ranges and to submit 25 copies to the CITY. 9. The CONSULTANTS agree to make a detailed analysis of the fringe benefits allowed to its employees as compared to those granted by other em- ployers, to formulate recommendations as to any changes in the CITY'S pre- sent fringe benefits policies and allowances that are found to be appropriate, and to include the results of this analysis in the salary report specified in item 8". 10. The CONSULTANTS agree to develop appropriate titles for approxi- mately 60 part-time positions compensated on an hourly basis and to submit a salary plan by which employees in these positions can be uniformly com- pensated based on assigned duties and responsibilities. - 3 - 11, The CONSULTANTS agree to develop a separate compensation plan for the top 12 or so executive positions of the CITY that is based on a detailed analysis of their comparative duties and responsibilities and to submit 25 copies of a report containing this plan and the policies and pro- cedures for its effective administration to the CITY, 12. Following the completion of all services and the submission of all reports heretofore described, the CONSULTANTS agree to participate in up to three meetings called by the CITY to clarify any matters that may arise regarding their findings and recommendations. 13. The CONSULTANTS agree to assign fully experienced and highly qualified members of its staff to conduct the services herein set forth. 14. The CONSULTANTS agree to perform all services in close co- operation with the CITY'S officials to the end that maximum benefits will be produced as the studies proceed through discussions of problems and special situations that may be encountered. 15. The CONSULTANTS agree to complete all services as hereinbefore described within approximately 120 days following the initiation of their services unless the time is extended by mutual agreement of the two parties. 16. The CITY agrees to permit access to all reasonable information needed by the CONSULTANTS and to expedite the furnishing of such information as the latter may request. 17. In full payment for the services detailed above, the CITY agrees to compensate the CONSULTANTS in accordance with the following terms and conditions: - 4 - a. For the services related to the development of the compen- sation and salary plans as set forth in above items 1 to 8, a total amount of $5,585. b. For the study of fringe benefits as set forth in item 9 above, an additional amount of $800. c. For the development of a salary plan for hourly positions as set forth in item 10 above, an additional amount of $400. d. For the development of a separate compensation plan for executive positions as set forth in item 11 above, an addi- tional amount of $1,000. e. It is further understood that payments will be made from the date of this agreement as follows: 25% of the total fee at the end of 30 days; 25% of the total fee at the end of 60 days; 25% of the total fee at the end of 90 days; 25% of the total fee within 10 days following the submission of the final report. THE PARTIES HERETO have executed this agreement on ~~.11.~n F ~ ~ 1967. __ CITY OF CHULA VISTA, CALIFORNIA r _. %/ / i %' ~_~ j // i~ -KROEGER, INC. ~~ j {i_ i B N aP ~ ~ ~ / ~..C2 - 5 -