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Home My WebLink AboutReso 2012-082RESOLUTION NO. 2012-082 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AMENDING THE FISCAL YEAR 2011/2012 BUDGET AND APPROPRIATING FUNDS THEREFOR WHEREAS, on June 21, 2011, the City Council of the City of Chula Vista adopted a $124.6 million General Fund budget for Fiscal Year 2011 /2012; and WHEREAS, subsequently staff has identified various budget adjustments in the form of transfers and new appropriations that are recommended for approval; and WHEREAS, these budget adjustments are necessary in order to properly reflect the expenditures that are programmed to fund the City's operations in the current Fiscal Year; and WHEREAS, Council Policy No. 220-02 "Financial Reporting and Transfer Authority," requires that the City Council approve budget transfers between departments and/or amounts greater than $15,000; and WHEREAS, a budget appropriation of $4,540 is recommended in the Recreation department based on unanticipated donated revenue from the Friends of Parks and Recreation. Funds will be utilized to pay for recreational swimming at the City's two pools (Loma Verde and Parkway) for the month of June during the school summer break; and WHEREAS, a budget appropriation of $120,000 is recommended in the Public Works department based on unanticipated recycling revenues from the State. These funds will be utilized to complete building repairs associated with vandalism at various city facilities and for minor capital improvement projects (CIP); and WHEREAS, a budget appropriation of $133,000 is recommended in the Fire Department for a brush management program to provide vegetation management services to Rice Canyon, this appropriation will be fully offset by unanticipated recyc]ing revenues from the State; and WHEREAS, a transfer of $70,500 from the Non Departmental budget to the Animal Care Facility budget is recommended to address a projected overage in the Personnel Services of the Animal Care Facility budget, additional costs are a result of the addition of contracted spay and neuter clinics services at the Sweetwater Animal Shelter for newly adopted animals and additional hourly staffing needed to maintain current service levels. The clinics are revenue offset but due to other revenue shortfalls a transfer from Non-departmental is recommended to address the needs in Personnel Services; and WHEREAS, approval is requested for an intra-departmental transfer in the Library department to align the budget with projected expenditures due to the opening of the Otay Ranch Center Library, the recommended transfer is from the Utilities budget ($85,000) to Personnel Services ($40,000) and Supplies and Services ($45,000); and Resolution No. 2012-082 Page No. 2 WHEREAS, approval is requested for an appropriation in the amount of $420,800 for increased personnel services ($373,200) and supplies and services costs ($47,600) in the Fire Department. The increase in personnel services costs is due to injury leave and other personnel issues resulting in the increased use of Constant Minimum Staffing overtime. Increased supplies and services costs are due to higher than anticipated costs for replacing personal protective equipment and unanticipated costs in fleet maintenance. These appropriations will be fully offset by appropriating unanticipated American Medical Response (AMR) revenue and better than expected fire inspection revenue resulting in no impact to the City's General Fund; and WHEREAS, a transfer in the amount of $75,000 in the ARRA Fund is requested from the other expenses expenditwe category to the services supply category for the Cilantro Store Program; and WHEREAS, approval of a transfer of $185,000 in the ARRA Fund is requested from the supplies and services expenditwe category to the personnel services category in the Southern Border Narcotics Grant Program; and WHEREAS, approval of a transfer of $68,760 in the ARRA Fund is requested, $18,760 from the supplies and services and $50,000 from CIP project expenditwes to the other expenses category ($68,760) in the Energy Efficiency & Conservation Block Grant (EECBG) Program; and WHEREAS, staff recommends an appropriation of $615,985 in Park Acquisition and Development Fund's Transfers Out expense category from the available fund balance of that fund to complete the separation of the Eastern PAD fund and the Western PAD fund. This appropriation will allow for the transfer of the fund balance of the Western PAD fund, a Transfer In of $615,985 will be also be added to the Western PAD fund; and WHEREAS, a transfer of $70,000 in the State Library Act Fund from the Capital expenses category to the Supplies and Services category is requested in order to align the budget with actual expenditures; and WHEREAS, a transfer of $464,000 in the Home Program Fund from the Capital expenses category to the Non-CIP Capital expense category is requested in order to align the budget with actual expenditures allowing for improved administration of HOME grant funds; and WHEREAS, a budget appropriation of $50,000 to Parking Meter Fund other expenses is requested to address overages in pass-through fees collected on Chula Vista parking citations and remitted to the County of San Diego to be fully offset by over-realized parking citation revenues. Resolution No. 2012-082 Page No. 3 NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby approve the following appropriations and/or transfers: .• .. ,. General Fund: Public WOCks $ - $ - $ - $ - $120,000 $ - $ - $ 120,000 $ 120,000 $ - Recrea6on $ - $ 4,540 $ - $ - $ - $ - $ - $ 4,540 $ 4,540 $ - FireDepartrnent $ - $ - $ - $ - $133,333 $ - $ - $ 133,333 $ 133,333 $ - Inter-Dept Transfirs' $ - MimalCareFacility $ 70,500 $ - $ - $ - $ - $ - $ - $ 70,500 $ - $ 70,500 Non-Departrnental $ - $ (70,500) $ - $ - $ - $ - $ 170,500) $ - $ (70,500) Library(intra-depttransfep $ 40,000 $ 45,000 $ - $ (85,000) $ - $ - $ - $ - $ - $ - Fire Departrnem $373,200 $ 47,600 $ $ - $ - $ - $ - $ 420,800 $ 420,800 $ Total General Wntl $483,700 $ 26,690 $ - $ (85,000) $253,333 $ - $ - $ 676,673 $ 678,673 $ - Other Funds: PRRA-infra-dept transfer Cilantro to Stores Program $ - $ 75,000 $(75,000) $ - $ - $ - $ - $ - $ - $ - SWBOrtlerNarcotiaProgram $185,000 $~185,000i $ - $ - $ - $ - $ - $ - $ - $ - EnergyEficieng0onservationProg. $ - $ 118,760) $68,760 $ - $ - $ 150,000) $ - $ - $ - $ - Home Progam $464,000 $1464,000) $ - $ - Padkkquisition&Deuelopment (PAD) $ - $ - $ - $ - $ - $ - $fi15,985 $ fi15,985 $ - $(615,985) VJestem PPD Funtl $ - $ - $ - $ - $ - $ - $ - $ 615,985 $ 615,985 Packing Meter FUntl $ - $ - $50,000 $ - $ - $ - $ - $ 50,000 $ SO,ODO $ - StateLibraryACtFund $ - $ 70,000 $ - $ - $ - $ (70,000) $ - $ - $ - $ - Total Other FUnds $185,000 $ (58,760) $43,760 $ - $464,000 $(584,000) $615,985 $ 665,985 $ 665,985 $ - TotalBud tAmeriidtnertts ' ~,. $668,70D $'~. 137, ~ $+33,760 .$ 85,0001 $717333.!. 584, .$615.985 $7344,658 $1394;658 $ rPre~sented by lam/ Maria Cachadoorian Director of Finance/Treasurer Approved as to form by r'~ ~ U~ len R. Go gins - Atto y Resolution No. 2012-082 Page No. 4 PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista, California, this 22nd day of May 2012 by the following vote: AYES: Councilmembers: Aguilar, Bensoussan, Castaneda, Ramirez and Cox NAYS: Councilmembers: None ABSENT: Councilmembers: None Cheryl Cox, M or ATTEST: ~ "`~ld.~u. C Donna R. Norris, CMC, ity Clerk STATE OF CALIFORNIA COUNTY OF SAN DIEGO CITY OF CHULA VISTA I, Donna R. Norris, City Clerk of Chula Vista, California, do hereby certify that the foregoing Resolution No. 2012-082 was duly passed, approved, and adopted by the City Council at a regular meeting of the Chula Vista City Council held on the 22nd day of May 2012. Executed this 22nd day of May 2012. ~'~ ~r~ify~c.Yl Donna R. Norris, CMC, City Clerk