HomeMy WebLinkAbout2012/06/19 Item 05CITY COUNCIL
AGENDA STATEMENT
~~ CITY OF
CHUTA VISTA
6/19/12, Item ~
ITEM TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING BIDS AND AWARDING A
CONTRACT FOR THE "MAJOR PAVEMENT
REHABILITATION FY10/11 AI~?D FY11/12 ASPHALT
RUBBER OVERLAY (STL371 AND STM372)" PROJECT TO
ATP GENERAL ENGINEERING CONTRACTORS IN THE
BASE BID AMOUNT OF $2,371,008.82, AUTHORIZING A
$531,792.18 ADDITION TO THE BASE BID CONTRACT TO
OVERLAY THREE ADDITIONAL STREETS LISTED AS 18,
19, AND 20 IN THE CONTRACT BID DOCUMENTS,
WAIVING CITY COUNCIL POLICY 574-01 AND
AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO
EXPEND AVAILABLE CONTINGF,NCY FUNDS UP TO
$497,199.00 IN THE PROJECT
SUBMITTED BY: DIRECTOR OF PUBLIC WORK
REVIEWED BY: CITY MANAGER
ASSISTANT CITY NAGER
4/STHS VOTE: YES ~ NO
SUMMARY
On May 31, 2012, the Director of Public Works received sealed bids for the "Major Pavement
Rehabilitation FY10/11 and FYl1/12 Asphalt Rubber Overlay (STL371 and STM372)" project.
The project consists of the removal and replacement of failed asphalt concrete pavement (dig-
outs) and the application of asphalt rubber overlay on various streets in the City. The proposed
resolution, if approved, would award a public works contract to ATP General Engineering
Contractors in the base bid amount of $2,371,008.82, authorize a $531,792.18 addition to the
base bid to overlay streets listed as 18, 19, and 20 in the contract bid documents, waive City
Council Policy 574-01, and authorize the Director of Public Works to expend available
contingency funds up to $497,199.00.
ENVIRONMENTAL REVIEW
The Director of Development Services has reviewed the proposed project for compliance with
the California Environmental Quality Act (CEQA) and has determined that the project qualifies
for a Class 1(c) categorical exemption pursuant to Section 15301, Existing Facilities, of the State
CEQA Guidelines because the project consists of maintenance or repair work to existing public
5-1
6/19/12, Item~_
Page 2 of 4
street facilities involving negligible or no expansion of an existing use. Thus, no further
environmental review is necessary
RECOMMENDATION
Council adopt the resolution.
BOARDS/COMMISSION RECOMMENDATION
Not applicable.
DISCUSSION
The Public Works Department, through the implementation of the Pavement Management
System (PMS), has developed a program and a priority list of streets to rehabilitate and preserve
deteriorating pavement throughout the city. This PMS program is designed to extend roadway
life and serviceability through the removal and replacement of deteriorated sections of pavement
(dig-outs) and the application of various types of surface treatments. The application of the
asphalt rubber overlay surface treatment will complete the overall maintenance strategy on the
street segments listed in Attachment 1. Since this project is funded by TransNet Congestion
Relief revenues, all streets are on the SANDAG approved list for Major Pavement Rehabilitation
(CHV48).
In May 2011, the City received approval to utilize the Rubberized Asphalt Concrete (RAC)
Grant Program for this project. The approved program grant administered by the Department of
Resources Recycling and Recovery (CalRecycle) has a maximum reimbursable amount of
$250,000 towards the completion of the project. CalRecycle encourages the reuse of recyclable
used tires and save valuable landfill space. Crumb Rubber derived from 100% California-
generated waste tires will be used in the asphalt rubber mix.
In order to utilize the full $250,000 in grant funding, staff combined the CIP projects earmazked
for FY10/11 and FY11/12. Combining the two CIP cycles would complete all the street
segments submitted for the grant.
In addition to applying the asphalt rubber overlay, the work includes the removal or replacement
of pedestrian ramps, dig-out and repair of asphalt pavement, weed removal and treatment with
herbicide, crack filling, pavement striping and marking, replacement of damaged traffic signal
loop detectors, traffic control, protection and restoration of existing improvements and other
miscellaneous work necessary to successfully complete the project.
On May 31, 2012, the Director of Public Works received three (3) bids for the "Major Pavement
Rehabilitation FY10/11 and FYl1/12 Asphalt Rubber Overlay (STL371 and STM372)" project.
The following bids were received:
CONTRACTOR SUBMITTAL RESULTS TOTAL
SUBMITTED
1 ATP General Engineering All requirements met $2,371,008.82
Contractors -Chula Vista, CA
2 TC Construction Co., Inc. - All requirements met $2,453,053.60
Santee, CA
5-2
6/19/12, Item 5
Page 3 of 4
CONTRACTOR SUBMITTAL RESULTS TOTAL
SUBMITTED
3 SRM Contracting and Paving All requirements met $2,543,500.00
Co. -San Diego, CA
The low bid submitted by ATP General Engineering Contractors is below the Engineer's
estimate of $2,769,150.98 by $398,142.16 (or approximately 14.4% below the Engineer's
estimate). The Contractor has satisfactorily performed construction projects of similar scope for
the City in the past and has determined their work to be satisfactory. The Contractor's License
No. 502506 is current and active. Staff reviewed the low bid and determined the bid package is
complete, with no errors or omissions. Therefore, staff recommends awazding a contract in the
amount of $2,371,008.82 to ATP General Engineering Contractors.
The contract bid documents included a list of three additional street segments (Streets 18, 19, and
20 as listed in Attachment 1) on which to perform dig-outs and overlay should sufficient funding
be available in the project fund upon evaluation of base bids. The cost to perform the work on
these three streets, based upon base bid unit prices, is $531,792.18. Project funds are sufficient
to perform this additional work; staff, therefore, recommends adding this work to the base
contract.
The proposed resolution would authorize the Director of Public Works to approve change orders
over and above existing policy limits. Under City Council Policy No. 574-01, if an individual
change order causes the cumulative increase in change orders to exceed the Director's authority
("Maximum Aggregate Increase in Change Orders"), then City Council approval is required.
The corresponding maximum aggregate contract increase that may be approved by the Director
of Public Works under Policy No. 574-01 is $141,550, which is based upon the base contract
amount. Approval of the proposed resolution would increase the Director of Public Works'
authority to approve change orders, as necessary, up to the maximum available contingency
funding amount of $$497,199.00. Increasing the authorized spending amount will allow the
project to continue without delay should unforeseen circumstances resulting in increased project
costs arise during the course of construction, as well as make adjustments to bid item quantities.
Unforeseen conditions include such items as utility conflicts, hazardous materials, unexpected
underground conflicts, etc.
Disclosure Statement
Attachment 2 is a copy of the Contractor's Disclosure Statement.
Wage Statement
The source of funding for this project is TransNet. Contractors bidding this project are not
required to pay prevailing wages to persons employed by them for the work under this project.
Disadvantaged businesses were encouraged to bid in the Notice to Contractors for various trade
publications.
DECISION MAKER CONFLICT
Staff has reviewed the property holdings of the City Council and has found no property holdings
within 500 feet of the boundaries of the properties which are the subject of this action.
5-3
6/19/12, Item 5
Page 4 of 4
CURRENT YEAR FISCAL IMPACT
The following is a summary of anticipated project costs:
FUNDS REQUIRED FOR CONSTRUCTION
A. Base Bid Contract Amount $2,371,008.82
B. Add Streets listed as 18, 19, & 20 in Attachment 1 to Base Contract $ 531,792.18
B. Contingencies (Approximately 17% Base Bid + Added Streets) $ 497,199.00
C. Staff Construction Su ort, Material Testin and other Costs $ 200,000.00
CONSTRUCTION TOTAL $3,600,000.00
Sufficient funds, including $250,000 in State Rubberized Asphalt Concrete (RAC) grant funds,
are available in the STL371 and STM 372 project accounts to complete the proposed work.
There is no direct fiscal impact to the General Fund for this project.
ONGOING FISCAL IMPACT
Upon completion of the project, the improvements will require only routine City street
maintenance. Since the improvements are anticipated to increase the life of the streets included,
a positive long-term fiscal impact is anticipated.
ATTACHMENTS
1. List of streets included in project
2. Contractor's Disclosure Statement
Prepm~ed by: Roberto Juan, Associate Engineer, Public Works Department
Elizabeth M Chopp, Project Manager, Public Works Department
J:\EngineerWGENDA\CAS2012\06-19-12\STL371 STM372 Al 13 Report - kpa 614-12.doc
5-4
ATTACHMENT _(_
MA70R PAVEMENT REHABTLTTATION FY10/11 AND FY11/12
FY10/11 AN® FYi1/12 (RAC OVERLAY)
STL371 AND STM372
LOCATION
STREET BEGIN END
1 BRANDYWINE AV OLYMPIC PW POINT LA JOLLA DR
2 ~~: BRANDYWINE AV
~ ', POINT LA JOLLA DR MENDOCINO DR (N)
3 '~ BRANDYWINE AV j MENDOCINO DR N) MENDOCINO DR (S)
4 BRANDYWlNE AV MENDOCINO DR (S) ~ MAIN ST
5 DST 225' E/O BROADWAY '. FOURTH AV '.
6 DST FOURTH AV THIRD AV
7 '; N FOURTH AV (S!B) CST BRISBANE ST
8
y HILLTOP DR EAST J ST TELEGRAPH CANYON RD
9 J ST FOURTH AV THIRD AV
10 EAST J ST HILLTOP DR MELROSE AV
11 EAST J ST FlOYD AV LORI LN
12 EAST J ST LORI LN CASSIA PL
13 ': K ST COLORADO AV BROADWAY
14 I K ST THIRD AV COUNTRY CLUB DR
15 '~, EAST L ST ~~ HELIX AV NACION AV
16 EAST PALOMAR ST I MELROSE AV NOLAN AV
17 PASEO RANCHERO RANCHO DEL REY PW EAST H ST
ADDITIONAL STREET (fF PROJECT FUNDING IS STILL AVAILABLE)
18 HILLTOP DR EAST L ST MOSS ST
19 ' EAST J ST ', CASSIA PL ENTRADA PL
20 EAST J ST REDBUD PL RIVER ASH DR
5-5
p,TTACHiWIENT '2'
Ciq• of Chula Yisla, CA
56112 Contrucl Specification
CITY OF CHULA VISTA D?SCLOSURE STATEMENT
Ptusuant to Council Policy 101-O1, prior to any action upon matters that will require discretionary action
by the Council, Planning Commission and all other official bodies of the City, a statement of disclosure of
certain o~enership or financial interests, payments, or campaign contributions for a City of Chula Vista
election must be filed. The following information must be disclosed:
I. List the names of all persons having a financial interest in the property that is the subject of the
application or the contract, e.g., owner, applicant, contractor, subcontractor, material supplier.
~on;?.
2. If any person" identified pursuant to (i) above is a corporation or parnership, list the names of all
individuals with a $2000 investment in the business (corporation/partnership) entity.
N~A
3. If any person' identi&ed pursuant to (1) above is a non-profit organization or trust, list the names
of any person serving as director of the non-profit organization or as trustee or beneficiary or
tnu[or of the trust.
l~,
4. Please identify every person, .including any agents, employees, consultants, or independent
contractors you have assigned to represent you before the City in this matter.
(A
5. Has any person* associated with tlus contract had any financial dealings with an official'r* of the
Ciry of C ula Vista as it relates to this contract within the past 12 months? Yes_ No~
~a
32
Major Pavemcm Rchabililation fl'30/1I and FY11/12
Aspha)t Rubber Orcrlay (STl371 and STht373)
5-6
Ciry of Chula Vista, CA
SB/I? Contract Spedfiration
6.
If Yes, briefly describe the nature of the fittaacial interest the official** may have in this contract.
Have you made a contribution of more than $250 within the past hvelve (12) months to a current
member of the Chula Vista City Council? No /Yes _ If yes, which Council member?
Have you provided more than $340 (or an item of equivalent value) to an of$cial'~* of the City of
Chula Visa in the past hvelve (IZ) months? (This includes bein, a source of income, money to
retire a legal debt, gift, loan, etc.) Yes _ No
If Yes, which official"" and what was the nature of item provided?
~.1t~,,N 311 2012 ~ ,1
Date: ~ ~
Signature of Con`traeterL9p licant
K~~ C-TCYt.L.P(it,, G'tg~nC2.vwa- (.or~~~-FalS
Print or type name of Cont ctor/App ' ant
*~k
Person is defined as: any individual, firm, co-partnership, joint venture, association, social club,
fraternal organization, cotporation, estate, trust, receiver, syndicate, any other county, city,
municipality, district, or other political subdivision, -or any other group or combination acting as
a unit
Of{icial includes, but is not limited to: Mayor, Council member, Planning Commissioner,
Alember of a board, conunission, or committee of the City, employee, or staff members.
3.1
M14ajcr Parcmcnt Rehabilitn6an F1'10/11 and FYI I/I?
Asphalt Rubber Ovcrtay (STL371 and STM737?)
5-7
RESOLUTION NO.2012-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING BIDS AND AWARDING A
CONTRACT FOR THE "MAJOR PAVEMENT
REHABILITATION FY10/11 AND FY11/12 ASPHALT
RUBBER OVERLAY (STL371 AND STM372)" PROJECT TO
ATP GENERAL ENGINEERING CONTRACTORS IN THE
BASE BID AMOUNT OF $2,371,008.82, AUTHORIZING A
$531,792.18 ADDITION TO THE BASE BID CONTRACT TO
OVERLAY THREE ADDITIONAL STREETS LISTED AS 18,
19, AND 20 IN THE CONTRACT BID DOCUMENTS,
WAIVING CITY COUNCIL POLICY 574-01 AND
AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO
EXPEND AVAILABLE CONTINGENCY FUNDS IN THE
PROJECT UP TO $497,199.00
WHEREAS, on May 31, 2012, the Director of Public Works Engineering received three
(3) sealed bids for the project as follows:
CONTRACTOR SUBMITTAL RESULTS TOTAL
SUBMITTED
I ATP General Engineering All requirements met $2,371,008.82
Contractors-Chula Vista, CA
2 TC Construction Co., Inc. - All requirements met $2,453,053.60
Santee, CA
3 SRM Contracting and Paving All requirements met $2,543,500.00
Co. -San Diego, CA
WHEREAS, the apparent low bid submitted by ATP General Engineering Contractors is
below the Engineer's estimate of $2,769,150.98 by $398,142.16 (or approximately 14.4% below
the Engineer's estimate); and
WHEREAS, three additional streets, listed as 18, 19, and 20 in the contract bid
documents, were identified as additive alternatives in the event that the base bid was low enough
that sufficient funds remained in the project budget to complete the additional work.
WHERERAS, the cost to rehabilitate the additional streets is $531,792.18; and
WHEREAS, the total "Major Pavement Rehabilitation FY10/11 and FY11/12 Asphalt
Rubber Overlay (STL371 and STM372)" project is anticipated to cost $3,600,000 including the
$531,792.18 for the rehabilitation of three additional streets listed as Streets 18, 19, azld 20 in the
contract bid documents but not included in the base bid, contingencies of $497,199.00, staff
time, material testing, and other costs; and
C:Wttorneys Office\STL37] STM372 Resolution [dm edits ErI5ldoc
WHEREAS, sufficient funds, including $250,000 in State Rubberized Asphalt Concrete
(RAC) grant funds, are available in the STL371 and STM 372 project accounts to complete the
proposed work, including the additional streets; and.
WHEREAS, staff has verified the references and the work performed by the contractor
on previous City projects and has found their work to be satisfactory; and
WHEREAS, under Council Policy No. 574-01, the Director of Public Works may
approve a total contract increase up of to $141,550, based upon the base contract amount; and
WHEREAS, it is recommended that the Director of Public Works be authorized to
approve change orders, as necessary, up to the maximum available contingency funds in the
project up to $497,100.00 in order to address potential changed conditions and to make necessary
quantity adjustments and continue the project without delay.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula
Vista does hereby accept bids and award contract for the "Major Pavement Rehabilitation
FY10/11 and FYl 1/12 Asphalt Rubber Overlay (STL371 and STM372)" project to ATP General
Engineering Contractors in the amount of $2,371,008.82, authorize a $531,792.18 addition to the
base bid to overlay streets listed as 18, 19, and 20 in the contract bid documents, waive City
Council Policy 574-O1, and authorize the Director of Public Works to expend available
contingency funds in the project up to $497,199.00..
Presented by:
I
Richard A. Hopkins
Director of Public Works
C:~,Attomeys OfficeASTL37] STM372 Resolution [dm edits 6~l~~oc