HomeMy WebLinkAbout2012/06/12 Item 03CITY COU NCl L
AGENDA STATEMENT
~~~ CITY OF
CHULA VISTA
6/12/12, Item ~
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ITEM TITLE: CHULA VISTA ACCEPTING BIDS AND AWARDING
CONTRACT FOR THE "PAVEMENT REHABILITATION
PROP 42 FY10/11 AND FYlI/12 ASPHALT RUBBER CHIP
SEAL (STL373 AND STL383)" PROJECT TO COPP
CONTRACTING, INCORPORATED IN THE AMOUNT OF
$1,189,885.60, WAIVING CITY COUNCIL POLICY 574-01
AND AUTHORIZING THE EXPENDITURE OF ALL
AVAILABLE CONTINGENCY FUNDS NOT TO EXCEED
$178,482.20
SUBMITTED BY: DIRECTOR OF PUBLIC WORKS
ASSISTANT DIRECTO OF ENGINES,
REVIEWED BY: CITY MANAGER
ASSISTANT CITY ANAGER ~j~
4/STNS VOTE: YES ~ NO
SUMMARY
On May 23, 2012, the Director of Public Works received one sealed bid for the "Pavement
Rehabilitation Prop 42 FY10/11 and FY11/12 Asphalt Rubber Chip seal (STL373 and STL383)"
project. The project consists of the removal and replacement of failed asphalt concrete pavement
(dig-outs) and the application of Asphalt Rubber Seal Coat (Chip Seal) on various streets in the city.
Work on this project also includes replacement of traffic signal loop detectors, traffic control,
striping and marking, and other miscellaneous items of work necessary for the project. The
proposed resolution, if approved, would award a public works contract to Copp Contracting,
Incorporated in the amount of $1,189,885.60, waive Council Policy 574-01, and authorize the
Director of Public Works to approve change orders up to the contingency amount of $178,482.20.
ENVIRONMENTAL REVIEW
The Director of Development Services has reviewed the proposed project for compliance with
the California Environmental Quality Act (CEQA) and has determined that the project qualifies
for a Class 1(c) categorical exemption pursuant to Section 15301, Existing Facilities, of the State
CEQA Guidelines because the project consists of maintenance or repair work to existing public
street facilities involving negligible or no expansion of an existing use. Thus, no further
environmental review is necessary.
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6/12/12, Item
Page 2 of 4
RECOMMENDATION
Council adopt the resolution.
BOARDS/COMMISSION RECOMMENDATION
Not applicable.
DISCUSSION
The Public Works Department, through the implementation of the Pavement Management
System (PMS), has developed a program and a priority list of streets to rehabilitate and preserve
deteriorating pavement throughout the city. The PMS program is designed to extend the
roadway life and serviceability through the removal and replacement of deteriorated sections of
pavement (dig-outs) and the application of various types of surface treatments. The application
of the asphalt rubber chip seal surface treatment will complete the overall maintenance strategy
on the street segments shown in Attachment 1.
In May 2011, the City received approval to utilize the Rubberized Asphalt Concrete (RAC)
Grant Program for this project. The approved program grant administered by the Department of
Resources Recycling and Recovery (CalRecycle) has a maximum reimbursable amount of up to
$250,000 towards the completion of the project. CalRecycle encourages the re-use of recyclable
used tires to save valuable landfill space. Crumb Rubber derived from 100% California-
generated waste tires will be used in the asphalt rubber mix.
In order to increase the reimbursable grant amount, staff combined the CIP projects earmarked
for FY10/11 and FY11/12. Combining the two CIP cycles would complete all the street
segments submitted for the grant that have not been recently resurfaced. It is estimated that
approximately $140,000 of the grant will be used.
In addition to applying the asphalt rubber chip seal, the work includes dig-out and repair of
asphalt pavement, weed removal and treatment with herbicide, crack filling, pavement striping
and marking, replacement of damaged traffic signal loop detectors, traffic control, protection and
restoration of existing improvements and other miscellaneous work necessary to successfully
complete the project.
On May 23, 2012, the Director of Public Works received one bid from Copp Contracting,
Incorporated for the "Pavement Rehabilitation Prop 42 FY10/11 and FYl 1/12 Asphalt Rubber
Chip Seal (STL373 and STL383)" project. The bid submitted by Copp Contracting,
Incorporated is below the Engineer's estimate of $1,190,316.11 by $430.51 (or approximately
0.04% ). The Contractor has satisfactorily performed construction projects of similar scope for
the City in the past and staff has determined their work to be satisfactory. The Contractor's
License No. 384209 is current and active. Staff reviewed their bid and determined that the bid
package is complete, with no errors or omissions. Therefore, staff recommends awarding a
contract in the amount of $1,189,885.60 to Copp Contracting, Inc.
Total CIP project funding available for the combined CIP project is $3,438,927.00,
~~ $1,289,849.00 from STL373 and $2,149,078.00 from STL383. It is anticipated that
approximately $257,000 from STL383 will be needed to complete the streets listed within the
project and the remaining unused balance will be returned to the STL383 project account.
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6/12/12, Item
Page 3 of 4
The proposed resolution would also authorize. the Director of Public Works to approve change
orders over and above existing policy limits. Under City Council Policy No. 574-01, if an
individual change order causes the cumulative increase in change orders to exceed the Director's
authority ("Maximum Aggregate Increase in Change Orders"), then City Council approval is
required. The corresponding maximum aggregate contract increase that may be approved by the
Director of Public Works under Policy No. 574-01 is $82,494.28, which is based upon the base
contract amount. Approval of the proposed resolution would increase the Director of Public
Works' authority to approve change orders, as necessary, up to the contingency amount of
$178,482.20, which is an increase of $95,987.92 over Policy No. 574-01. Increasing the
contingency funds will allow staff to continue the project without delay should unforeseen
circumstances resulting in increased project costs arise during the course of construction, as well
as make adjustments to bid item quantities. Unforeseen conditions include such items as utility
conflicts, hazardous materials, unexpected underground conflicts, etc. If the contingency funds
are not used, then they will be returned to the project fund balance.
Disclosure Statement
Attachment 2 is a copy of the Contractor's Disclosure Statement.
Wage Statement
The source of funding for this project is the Traffic Congestion Relief Fund. Contractors bidding
this project are not required to pay prevailing wages to persons employed by them for the work
under this project. Disadvantaged businesses were encouraged to bid in the Notice to
* Contractors for various trade publications.
DECISION MAKER CONFLICT
Staff has reviewed the property holdings of the City Council and has found no property holdings
within 500 feet of the boundaries of the properties which are the subject of this action.
CURRENT YEAR FISCAL IMPACT
The following is a summary of anticipated project costs:
FUNDS REQUIRED FOR CONSTRUCTION
A. Contract Amount $1,189,885.60
B. Contingencies (Approx. 15%) $178,482.20
C. Staff Time, Material Testing and other Costs (Approx. 15%) $178,482.20
CONSTRUCTION TOTAL $1,546,850.00
FUNDS AVAILABLE FOR CONSTRUCTION
A. STL373 (Prop 42 Traffic Congestion Relief Fund)
B. STM383 (Prop 42 Traffic Congestion Relief Fund) $1,289,849.00
$2,149,078.00
TOTAL $3,438,927.00
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6/12/12, Item
Page 4 of 4
It is estimated that the City will be reimbursed $140,680 from the CalRecycle grant after
construction. There are sufficient funds available in the CIP project accounts STL373 and
STL383 to complete the work. There is no direct impact to the General Fund for this project.
ONGOING FISCAL IMPACT
Upon completion of the project, the improvements will require only routine City street
maintenance. Since the improvements are anticipated to increase the life of the streets included,
there should be a positive fiscal impact.
ATTACHMENTS
1. List of streets included in project
2. Contractor's Disclosure Statement
Prepared by: Roberto Juan, Associate Engineer, Public Works Department
Elizabeth M. Chopp, Project Manager, Public Works Department
J:\Engineer\AGENDA\CAS2012\06-12-12\STL373 &STL383 Al13REV.doc
3-4
RESOLUTION NO.2012-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING BIDS AND AWARDING
CONTRACT FOR THE "PAVEMENT REHABILITATION
PROP 42 FY10/11 AND FY11/12 ASPHALT RUBBER CHIP
SEAL (STL373 AND STL383)" PROJECT TO COPP
CONTRACTING, INCORPORATED 1N THE AMOUNT OF
$1,189,885.60, WAIVING CITY COUNCIL POLICY 574-01
AND AUTHORIZING THE EXPENDITURE OF ALL
AVAILABLE CONTINGENCY FUNDS NOT TO EXCEED
$178,482.20 _ _
WHEREAS, City staff prepared specifications for the "Pavement Rehabilitation Prop 42
FY10/11 and FY11/12 Asphalt Rubber Chip Seal (STL373 and STL383)" and advertised the
project on May 4, 2012; and
"u" WHEREAS, on May 23, 2012, the Director of Public Works Engineering received one
(1) sealed bid for the "Pavement Rehabilitation Prop 42 FY10/11 and FY11/12 Asphalt Rubber
Chip Seal (STL373 and STL383)" project; and
WHEREAS, the bid submitted by Copp Contracting, Incorporated is below the
Engineer's estimate of $1,190,316.11 by $430.51 (or approximately 0.04% below the Engineer's
estimate); and
WHEREAS, the total "Pavement Rehabilitation Prop 42 FY10/11 and FY11/12 Asphalt
Rubber Chip Seal (STL373 and STL383)" project is anticipated to cost $1,546,850.00 including
$356,964.40 for contingencies, staff time, material testing and other cost; and
WHEREAS, staff has verified the references and the work performed by the contractor
on previous City projects and has found their work to be satisfactory; and
WHEREAS, under Council Policy No. 574-01, the Director of Public Works may
approve a contract increase up of to $82,494.28, based upon the base contract amount. It is
recommended that the Director of Public Works be authorized to approve change orders, as
necessary, up to the contingency amount of $178,482.20 in order to allow staff to continue the
project without delay.
3-5
Resolution No.
Page 2
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula
Vista does hereby accept bids and award contract for the "Pavement Rehabilitation Prop 42
FY10/11 and FY11/12 Asphalt Rubber Chip Seal {STL373 and STL383)" project to Copp
Contracting, Incorporated in the amount of $1,189,885.60, waive City Council Policy 574-01
and authorize the expenditure of all available contingency funds not to exceed $178,482~,.~0.
Presented by:
Richard A. Hopkins
Director of Public Works
3-6
~n~nE~~ /
PAVEMEiUT REHASILITATIO~i PROP 42 FY10/11 AiVD FY11/12
(ASPtfALT RU88ER CHIP SEAL)
STL373 AA1D STL383
LOCATIOid
STREET BEGIAf El'dD
i BRANDYWINE AV ! RIVERA ST 'OLYMPIC PW
2 BUEPIA V15TA WY BUENA VISTA CT TELEGRAPH-CANYON RD
3 DEL REY BL E H ST 'RANCHO DEL REY PW
Q FIFTH AV I ST
---------~- ~ ST
-•.___._..__..,..._......_ ................._.....______....---
5. ^ HST -____..._....... _,.;,....._----
BROADWAY 'FOURTH AVE
6 HtLLTDP DR HST EAST .I ST EAST
7 .1 ST :HAY BLVD ' WOODLANN AVE
8 K 5T BROADWAY I FIFTH AVE
9 MAlN ST :FOURTH AVE THIRD AVE
10 MAIN 5T THIRD AVE ALBANY AVE
1 i MAIN ST MELROSE AVE ~ 1-8D5 FWY S1H RAMP
1~ OLEANDER AV i TELEGRAPH CANYON RD i JAMUL CT
13 OLYMPIC PW :CONCORD WY BRANDYWINE AV
14 PALOMAR ST !BROADWAY ORANGE AVE
15 PALOMAR ST FIFTH AVE FOURTH AVE
16 PALOMAR ST FRONTAGE RD ~ ihDUSTRIAL BLVD
17 PASEO DEL REY ': E J ST BA.ID DR
3-7
~y-'~~~~~ ~!
City of Chula Vista, CA
4127112 Contract Specification
CITY OF CHULA VISTA DISCLOSURE STATEMENT
Pursuant to Council Poliey l0I-Ol, prior to any action upon matters that will require discretionary action
by the Council, Planning Commission and all other official bodies of the City, a statement of disclosure of
certain ownership or financial interests, payments, or campaign contributions for a City of Chula Vista
election must be filed. The following information must be disclosed:
1. List the names of all persons having a financial interest in the property that is the subject of the
application or the contract, e.g., owner, applicant, contractor, subcontractor, material supplier.
COPP CONTRACTING, INC.
2. If any person* identified pursuant to (I) above is a corporation or partnership, list floe names of all
individuals with a $20100 investment in the business (corporation/partnership) entity.
DENNIS W. COPP EZEKIEL A. COPP
ERLINDA COPP 3OHN td. COPP
3. If any person* identified pursuant to (I) above is a non-profit organization or trust, list the names
. of any person serving as dixeetor of the non-profit organization or as trustee or benenciary or
trustor of the trust.
DENNIS W. COPP
ERLINDA COPP
4. Please identify every person, including any agents, employees, consultants, or independent
contractors you have assigned to represent }rou before the City in this matter.
NONE
5. Has any person* associated with this contract had any financial dealings with an official** of the
City of Chula Vista as it relates to this contract within the Bast I2 months? Yes No X
30
3.8 Pavement Rehabilitation Prop Q2 FY10/t l and FYl l/12
Asphalt Rubber C13ip Seal {STL373 and STL3S3)
City of Chula Vista, CA
427/12 Contract Specification
If Yes, briefly describe the nature of the financial interest the official** may have in this contract.
NONE
5. Have you made a contribution of more than $250 within the past rivelve (12) months to a current
member of the Chula Vista City Council? No X Yes _ If yes, which Council member?
Have you provided more than $340 {or an item of equivalent value) to an official*~ of the City of
Chula Vista in the past rivelve (1?) months? {This includes being a source of income, money to
retire a legal debt, gift, loan, etc.) Yes - No X
If Yes, which official** and what was tlae nature of item provided?
:~
a
r~ ,f ,
Date: MAY 2 3 , 20 Z 2 ~~~~•-,. ~.~.~ ,`x-'31. /~
Signature of ContractorlApplica ~ ~~
DENNIS W. COPP
Print or t}ape name of Contractor/Applicant
Person is defined as: any individual, fum, co-partnership, joint venture, association, social club,
fraternal organization, corporation, estate, trust, receiver, syndicate, any other county, city,
municipality, district, or other political subdivision, -or any other group or combination acting as
a unit.
'k'~' Official includes, but is not limited to: Mayor, Council member, Planning Conmussioner,
Member of a board, comnussion, or committee of the City, employee, or staff men3bers.
32
3.9 Pavement Rehabilitation Prop 42 FY10/i 1 and F1'i 1/12
Asphalt Rubber Chip Scal (STL373 and STL3S3)