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Home My WebLink About2012/06/05 Item 10I4()() K STREET ~~` L E A V U L Sncxwr.~Errro, CA 95814 - • `~` OF CALIFORNIA >,x:lsi~~~ss-azoo RECEIVED C I T E S ~: (916) 658-8240 W WCL'.CACIT[ES.ORG CITY 4F C~IULA VI~1= G1fiY GLE~('S O=FCC,.. Council Action Advised by August 3, 2012 May 3, 2012 TO: Mayors, City Managers and City Clerks RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES League of California Cities Annual Conference -September S_- 7, San Diego The League's 2012 Annual Conference is scheduled for September 5 - 7 in San Diego. An important part of the Annual Conference is the Annual Business Meeting (at the General Assembly), scheduled for noon on Friday, September 7, at the San Diego Convention Center. At this meeting, the League membership considers and takes action on resolutions that establish League policy. In order to vote at the Annual Business Meeting, your city council must designate a voting delegate. Your city may also appoint up to two alternate voting delegates, one of whom may vote in the event that the designated voting delegate is unable to serve in that capacity. Please complete the attached Voting Delegate form and return it to the League's office no later than Wednesday, August 15, 2012. This will allow us time to establish voting delegate/alternates' records prior to the conference. Please note the following procedures that aze intended to ensure the integrity of the voting process at the Annual Business Meeting. Action by Council Required. Consistent with League bylaws, a city's voting delegate and up to two alternates must be designated by the city council. When completing the attached Voting Delegate form, please attach either a copy of the council resolution that reflects the council action taken or have your city clerk ormayor si>rn the form affirming that the names provided are those selected by the city couricil. Please note that designatine the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manaeer alone. Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. To register for the conference, please go to our website: www.cacities.ora. In order to cast a vote, at least one person must be present at the Business Meeting and in possession of the voting delegate cazd. Voting delegates and alternates need to pickup their conference badges before signing in and picking up -over- ~~~ ~~ mp,,,,w the voting delegate card at the Voting Delegate Desk: This will enable them to receive the special sticker on their name badges that will admit them into the voting azea during the Business Meeting. • Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate cazd may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the Business Meeting, they may not transfer the voting cazd to another city official. Seating Protocol during General Assembly. Afthe Business Meeting, individuals with the voting card will sit in a sepazate azea. Admission to this area will be limited to those individuals with a special sticker on their name badge identifying them as a voting delegate or alternate. If the voting delegate and alternates wish to sit together, they must sign in at the Voting Delegate Desk and obtain the special sticker on their badges. The Voting Delegate Desk, located in the conference registration area of the San Diego Convention Center, will be open at the following times: Wednesday, September 5, 9:00 a.m. - 6:30 p.m.; Thursday, September 6, 7:00 a.m. - 4:00 p.m.; and September 7, 7:30-10:00 a.m. The Voting Delegate Desk will also be open at the Business Meeting on Friday, but not during a roll call vote, should one be undertaken. The voting procedures that will be used at the conference aze attached to this memo. Please shaze these procedures and this memo with your council and especially with the individuals that your council designates as your city's voting delegate and alternates. Once again, thank you for completing the voting delegate and alternate form and returning it to the League office by Wednesday, August 15. If you have questions, please call Mary McCullough at (916) 658-8247. Attachments: • 2012 Annual Conference Voting Procedures • Voting Delegate/Alternate Form ~~A 4 T L p f-+ T 1 ~ 1400 K Street, Suite 400 • Sacramento, California 95814 j~ L;Il\..T lJ Phone: 916.658.8200 Fax: 916.658.8240 OF CALIFORNIA www.cacities.org CITIES Annual Conference Voting Procedures 2012 Annual Conference 1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to League Policy. _ _ _ _ . 2. Designating a City Voting Representative. Prior to the Annual Conference, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the Voting Delegate Form provided to the League Credentials Committee. 3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the Voting Delegate Desk in the conference registration area. Voting delegates and alternates must sign in at the Voting Delegate Desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the Busuiess Meeting. 4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city's voting card by providing a signature to the Credentials Committee at the Voting Delegate Desk, may sign petitions to initiate a resolution. 5. Voting. To cast the city's vote, a city official must have in his or her possession the city's voting card and be registered with the Credentials Committee. The voting cazd may be transferred freely between the voting delegate and alternates, but may not be transferred to another city official who is neither a voting delegate or altemate. 6. Voting Area at Business Meeting. At the Business Meeting, individuals with a voting cazd will sit in a designated area. Admission will be limited to those individuals with a special sticker on their name badge identifying them as a voting delegate or alternate. 7. Resolving Disputes. In case of dispute, the Credentials Committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the Business Meeting. ~nA-3 i ' LEAGUE OF CALIFOFNIA CITIES CITY: 2012 ANNUAL CONFERENCE VOTING DELEGATE/ALTERNATE FORM Please complete this form and return it to the League office by Wednesday, August 15, 2012. Forms not sent by this deadline may be submitted to the Voting Delegate Desk located in the Annual Conference Registration Area. Your city council may designate one voting deleffate and up to two alternates. In order to vote at the Annual Business Meeting (General Assembly), voting delegates and altemates must be designated by your city council. Please attach the council resolution as proof of designation. As an alternative, the Mayor or City Clerk may sign this fprm, affirming that the designation reflects the action taken by the council. Please note: Voting delegates and alternates will be seated in a separate area at the Annual Business Meeting. Admission to this designated area will be limited to individuals (voting delegates and altemates) who are identified with a special sticker on their conference badge. This sticker can be obtained only at the Voting Delegate Desk. 1. VOTING DELEGATE Name: Title: 2. VOTING DELEGATE -ALTERNATE 3. VOTING DELEGATE -ALTERNATE Name: Name: Title: Title: PLEASE ATTACH COUNCIL RESOLUTION DESIGNATING VOTING DELEGATE AND ALTERNATES. OR ATTEST: I affirm that the information provided reflects action by the city council to designate the voting delegate and alternate(s). Name: E-mail Mayor or City Clerk Phone: (circle one) (signature) Date: Please complete and return by Wednesday, August 15~h, to: League of California Cities FAX: (916) 658-8240 ATTN: Mary McCullough E-mail: rrunccullough@cacities.org 1400 K Street (916) 658-8247 Sacramento, CA 95814 ~eA-~ ~~~~~ Mayor and City Council ~~~ City Of Chula Vista .~ ~~.~ 276 Fourth Avenue Chula vista, Ca 91910 CIN OF 619.691.5044 - 619.476.5379 Fax MEMO CHULA VISTA May 23, 2oi2 TO: Kerry Bigelow, Senior Deputy City Clerk Sheree Kansas, Deputy City Clerk ,~ CC: Jill Maland, Assistant City Attorney FROM: Jennifer Quijano, Constituent Services Manage~_ i RE: Charter Review Commission Mayor Cox would like to recommend Kimberly Medeiros for appointment to the Charter Review Commission. Kimberly will replace Pete De Lara. Please place this item on the June 5, 2012 Council agenda for ratification and schedule the oath of office for the next available City Council meeting. Thank you. r/1S. 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