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HomeMy WebLinkAboutAgenda Statement 1971/11/23 Item 08CITY OF CH_ULA VI.5,TA STAFF COMMENTARY ON AGENDA ITEM NO. 8 CITY COUillciL MEETING OF: November 23, 1971 ITEM TITLE: Resolution - Accepting bids and awarding contract for the con- struction of street improvements and sewer in "J" Street from I -5 Freeway west to the mean high tide line INITIATOR: Director of Public Works /City Engineer ACTION REQUESTED; Council approval Copy of Resolution ® Ordinance ❑ Agreement ❑ Plat © attached BACKGROUND: The Director of Public Works received formal bids on November 16 1.971 for the construction of street improvements and sewer in "J Street from I -5 Freeway to the mean high tide line. The City Council authorized the call for bids on October 19, 1971. Nine bids were received. The list of bidders and their accompanying bid amounts are listed below. The low bid of $65,966.80,.sub- mitted by Griffith Company, is 12% below the Engineer's estimate 1. Griffith Company $65,966.80 2. John Murphy Construction Co. $69,449.43 3. T. B. Penick & Son $69,729.36 4. Mer.i -Rich Corp. $71,602.57 5. G.T.S. Company $73,211.00 6. Daley Corp. $73,683.00 7. R. E. Hazard $73,965.90 8. B. E. Wilson $91,145.35 9. Hubbard Construction $99,248.28 The contract to be awarded includes two projects budgeted for the 71 -72 fiscal year. $131,000 is budgeted for the extension of "J" Street, the installation of a signalized railroad cross- ing, ornamental street lights and a la,►idscaped median, Gas Tax Project No. 135, using 2106 Gas Tax funds. $12,000 is budgeted for the construction of a gravity sewer as Capital Improvement Project PW -4 -71. However, the cost of constructing the sewer, as submitted by Griffith Company, is $13,137. This will requir the Council to appropriate and authorize the expenditure of additional funds in the amount of $3,000 from the unappropriate reserves of the Sewer Income Fund to cover the additional cost of the sewer_ construction. See EXHIBITS 0 No. 1 - 2 FINANCIAL Project Amount Budgeted Requested Expenditure STATEMENT: "J" St. extension $131,000 $100,000 Gravity sewer 12,000 15,000 Total $143,000 $115,000 COMMISSION -BOARD RECOMMENDATION: Not applicable. DEPARTMENT HEAD RECOhIMENDATION: That City Council approve the resolution which awards the bid, appropriates funds and authorizes the expenditure of $115,000. CITY M.4NAG F? RECOM.MEN'DATION: Concur Form No. CA 100 REQUEST FOR COUNCIL ACTION DATE: November 17, 1971 FROM: Lane F. Cole, Director of Public Works e TO: City Attorney SUBJECT: Accepting Bids and Awarding Contract for the Construction of Street Improvements and Sewer in "J" Street from I -5 Freeway West to the Mean High Tide Line Your office is requested to prepare the necessary [X] Resolution; [ ] Ordinance; [ ] Agreement; to be presented to the City Council for action on Denember 23 , 19_7j__, on the subject matter. Supporting information: (Use other side if necessary) The Director of Public Works received formal bids on November 16, 1971 at 11:00 A.M. for the construction of street improvements and sewer in "J" Street from I -5 Freeway west to the mean high tide line. The extension of "J" Street from I -5 west to the mean high tide line is being coordinated with the Port District development. This project which is Gas Tax Project #135, will provide for the construction of "J" Street, the installation of signals for the railroad crossing, ornamental street lights and a landscaped median. The sewer main in "J" Street from I -5 to the mean high tide line is to be constructed as Capital Improvement Project PW -4 -71. The construction of these improvements is necessary to provide access and service to the "J" Street marina and Tidelands Avenue, which the Port District is con- structing under a separate contract. Bids were received -from 9 bidders for this project. The list of bidders and their accompanying bid amounts are as follows: 1. Griffith Company $65,966.80 2. John Murphy Construction Co. $69,449.43 3. T. B. Penick & Son $69,729.36 4. Meri -Rich Corporation $71,602.57 5. G.T.S. Company $73,211.00 6. Daley Corporation $73,683.00 7. R. E. Hazard $73,965.90 8. B. E. Wilson $91,145.35 9. Hubbard Construction $99,248.28 The contract includes work on two projects that are budgeted for this year. One is the extension of "J" Street (Gas Tax Project #135), and the other is the construction of a gravity sewer in this extension (C.I.P. Project PW- 4 -71). Attachments: (OVER) Originating Dept. No. E-172 Following is an itemized list showing the cost for each project: 1. "J" Street Extension Street improvements Ornamental street lights Landscaped median Signalized railroad crossing Utilities relocation Underground electric service Sub Total Extra costs & contingencies Total 2. Gravity Sewer Extension Sewer improvements Extra costs & contingencies $ 37,329.80 7,500.00 8,000.00 33,005.00 1,785.00 31-9 7.00 91,- 596.80 . 8,403.20 100,000.00 $ 13,137.00 1,863.00 $15,000 -UO Extra costs may occur because both projects lie within the site of the City's abandoned sewage treatment plant. Foundations of the plant facilities lie beneath the present ground surface, which may justify additional payments. Please prepare resolutions: 1. Accepting bids and awarding the contract to Griffith Company in the amount of $65,966.80. 2. Authorizing the expenditure of $100,000 from the 2106 Gas Tax for the construction of the "J" Street extension (Gas Tax Project #135). 3. Appropriating $3,000 from the unappropriated reserves of the General Fund and authorizing the expenditure of this $3,000 and the $12,000 budgeted for C.I.P. Project PW -4 -71, a total of $15,000, for the con- struction of the sewer main in the "J" Street extension. Form No. CA 102 7 -66 CERTIFICATE OF CITY FINANCE OFFICER Certification of Unappropriated Balance I HEREBY CERTIFY that the money required for the appropriation of funds for the purpose set forth in the attached resolution is available in the Treasury, or is anticipated to come into the Treasury, and is otherwise unappropriated. c Amount $ _ % tl� J Fund 2 Purpose ,���� G/ �CG -' `7 71 �1 Bidder Finance Officer ? The City of Chula Vista �- C x, Date By_ 7 Certification of Unencumbered Balance I HEREBY CERTIFY that the indebtedness and oblig- ation to be incurred. by the contract or agreement author- ized by the attached resolution can be incurred without the violation of any of the provisions of the Charter of the City of Chula Vista, or the Constitution or the laws of the State of California, that sufficient monies have been appropriated for the purpose of said contract, that sufficient monies to meet the obligations of the contract are actually in the Treasury, or are anticipated to come into the Treasury to the credit of the appropriation from which the same are to be drawn, and that said monies now actually in the Treasury, together with the monies antic- ipated to come into the Treasury, to the credit of said appropriation are otherwise unencumbered. Amount Not to Exceed $ Ire xle""e Finance Officer The City of Chula Vista Date Al 71 By Dept./ Activity �? j eElr Fund <S� Purpose �i� J T�Z�r�'�l� �^ J �► 15� 7``c°'r��ra'"'v Bidder Certificate No.