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HomeMy WebLinkAboutAgenda Statement 1971/10/26 Item 08C1TY OF CHULA VTJ 'A STAFF COMMENTARY ON AGENPA ITEM NO. 8 CITY COUNCIL: MEETING 01, 10- 26--71 ITEM TITLIs: Resolution - Approving agreement for City participation in construction of drainage improvements on East Naples Street, adjacent to Neapolitan Villas INITI-ATOR: Director of Public Works/City Engineer ACTION REQUESTED, Council adoption of resolution approving agreement and authorize expenditure -of funds� Copy of Resolution �.i 0, 'inanee LJ Agreement lJ PZat OX attached BACKGROUND: One of the drainage projects budgeted in the 1971 -72 Capital Improvement Program is Storm Drain Group No. 1 (PW- 3 -71), the installation of drainage improvements at the northeast corner of Neptune Avenue and East Naples Street. These improvements will alleviate frequent flooding of the north side of East Naples Street and will become an integral part of the storm drain system presently being constructed in Neapolitan Villas Subdivision. Whenever possible, the construction of the City's portion of public improvements should be done concurrently with the improvements by the developer of the subdivision. Under most circumstances, the developer can perform the City's por- tion at less cost than it can be cone as a subsequent separate project. Justification for constructing the drainage improvements through agreement with the developer rattier than through competitive bidding is as follows: 1. The developer will be performing identical work immediately adjacent to the project. 2. The costs applicable to larger projects are generally lower. 3. Costs supplied by the developer are lower than would be received under subsequent competitive formal bid. 4. East Naples Street would be opened only once, thus re- ducing inconvenience to highway users. The developer has submitted a cost of $5,830 plus 6% overhead and supervision for a total of $6,179.80 for constructing the drainage improvements. Request for authorization to expend $6,700 is to provide for cost of utilities relocation and con- tingencies. See EXHIBITS [k No. 1 - 2- 3 FINA.NCTAI_ STATEMENT: P.ITiount budgeted for Group P reject No. 1 (PW -3 -71) $19,000 Amount previously expended (Res. 6229 and 6241) 8,575 $10,425 Recommended expenditure 6,700_ COMMISSION -BOARD Group Project No. 1 Balance $ 3,725 RECOidM3NDA!'I0�1: Not applicable DF, PARTMFX 'EA D P,ECOAIM NDA 10N: Recommend that Council approve agreement with Russ -Mar Development., Incorporated, and authorize expenditure of $6,700 from 1971 -72 Capital Improvement Fund, Storm Drain Group Project No. 1 (PW- 3 -71). CITY MANAGER RECOidninll'P:T i Uld : Concur Form No. CA 100 REQUEST FOR COUNCIL ACTION DATL: October 20, 1971 FROM: Lane F. Cole, Director of Public Works TO: City Attorney SUBJECT: City Participation in Cost of Constructing a Portion of the Drainage Improvements in East Naples Street Adjacent to Neapolitan Villas Subdivision Your office is requested to prepare the necessary [X] Resolution; [ ] Ordinance; [X] Agreement; to be presented to the City Council for action on October 25 ► 19 71, on the subject matter. Supporting information: (Use other side if necessary) The City desires to participate in the construction of certain drainage improvements with the development of Neapolitan Villas Subdivision. City participation would be involved to the extent of constructing drainage facilities at the northeast corner of Neptune Avenue and East Naples Street, as shown on Dwg. #71 -118D. Please prepare an agreement between the City and Russ --Mar Development, Inc., 703 Third Avenue, Chula Vista 92010, for the performance of the described work by Russ -Mar Development, Inc. The final amount to be paid to the developer shall be based upon the following unit prices. 1. Pavement Removal $866.60 lump-sum 2. Modified Type "H" Inlet - $690.00 each 3. 24" Slotted-C.M.P. with Inverted Grate Slot 23.00 per L.F. 4. 18" Slotted C.M.P. with Inverted Grate Slot 18.40 " of 5. 18" C.M.P. 20.70 it 6. 30" R.C.P. 34.50 " ". 7. 6" Curb & Gutter 3'.45 " it 8. 8" Curb & Gutter 3.45 " It 9. P.C.C. 6" Thick 1.15 per S.F. 10. Overhead (600 of construction total based on items 1 through 9) The unit prices shown have been submitted by the developer and reviewed by the City Engineer. Please provide in the resolution approving the agreement for the City Council to authorize the appropriation of funds from the 1971 -72 Capita± Improvement Fund, Group Project No. 1 (PW -3 -71) in the amount of $6700 for the construction and to provide for contingencies and re- location of utilities. Attachments: (OVER) Originating Dept. No. E -156 ��4)wli This matter should be considered at the Council meeting of October 26, 1971 in order to coordinate this project with the construction schedule of the developer. Justification for constructing these drainage improvements through agreement with the developer rather than through competi -ive bidding is as follows; 1. The developer will be performing identical work immediately adjacent to the drainage improvements to be constructed by the City. 2. The costs applicable to a larger project are generally lower than those for a smaller project. By combining the construction of the City's drainage improvements with the construction of the developer's improvements, the developer is in a position to perform the work at the lesser cost. 3. Based upon previous experience, it is estimated that the costs supplied by the developer are lower than would be received under sub- sequent competitive bid to construct the drainage facilities. 4. In awarding this work to the developer there should be less inconvenience to traffic. Form No.-CA 102 7 -66 CERTIFICATE OF CITY FINANCE OFFICER Certification of UnaDiDroT)riated Balance I HEREBY CERTIFY that the money required for the appropriation of funds for the purpose set forth in the attached resolution is available in the Treasury, or is anticipated to come into the Treasury, and is otherwise unappropriated. Amount $ Purpose Bidder Fund Finance Officer The City of Chula Vista Date By Certification of Unencumbered Balance I HEREBY CERTIFY that the indebtedness and oblig- ation to be incurred. by the contract or agreement author- ized by the attached resolution can be incurred without the violation of any of the provisions of the Charter of the City of Chula Vista, or the Constitution or the laws of the State of California, that sufficient monies have been appropriated for the purpose of said contract, that sufficient monies to meet the obligations of the contract are actually in the Treasury, or are anticipated to come into the Treasury to the credit of the appropriation from which the same are to be drawn, and that said monies now actually in the Treasury, together with the monies antic- ipated to come into the Treasury, -to the credit of said appropriation are otherwise unencumbered. Amount Not to Exceed $ z c 0 Pe"&� 3- 7/ Date �cT� _ 'Y/ - / '%� By Finance Officer The City of Chula Vista F u n d 11-1-1719 9 Dept. /Activity '71 7 Purpose`f �i <: ✓..Y��� t y��,< -� vG�� _/Y�i�� = ✓" f� Bidder Certificate No.