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Home My WebLink AboutAgenda Statement 1971/10/19 Item 14CITY OF CHULA. VISTA STAFF COMMENTARY ON AGENDA ITEM NO. CITY COUNCIL MEETING OF: 10 -19 -71 ITEM TITLE: Resolution - Accepting bids and awarding contract for construction of drainage improvements at 273 Beech Avenue, and 274.,276 Cedar Avenue INITIATOR: Director of Public Works /City Engineer ACTION REQUESTED: Council accept bids, award contract and authorize expendi e of $4,975 Copy of Resolution R Ordinance ❑ Agreement ❑ Plat ❑ attached BACKGROUND: The Director of Public Works received informal bids on 10 -12 -71 for the construction of drainage improvements at 273 Beech Avenue and 274, 276 Cedar Avenue. The low bid of $4,821.60 from T. B. Penick and Sons, Incorporated, is 2% lower than the Engineer's estimate of $4,921. The drainage improvements, consisting of approximately 325' of 8" storm drain and appurtenant structures,will eliminate the ponding of water at the end of Cedar Avenue, south of Davidson Street. They will be placed within the street right of way and an existing drainage easement. See"EXHIBITS © No. 1 - 2 FINANCIAL STATEMENT: This project is budgeted in Storm Drain, Group Project No. 1, in the amount of $19,000. $3,600 was previously expended (Resolution No. 6229) and with expenditure of this $4,975, the balance in the Group Project funds is $10,425. COMMISSION -BOARD RECOMMENDATION: Not applicable DEPARTMENT HEAD RE C0MMEN PAT ION : CITY .11ANAGER REC01'dA'ENDATION : CC?UNCI1,�,1('7' 1 ON It is recommended that the City Council: (1) accept bids and award the contract to T. B. Penick and Sons, Inc., in the amount of $4,821.60, and (2) authorize expenditure of $4,975 from the Capital Improvement Fund, Storm Drain Group Project No. 1 (PW -3 -71) for this project. Concur Form Mn- rA 1 n n REQUEST FOR COUNCIL ACTION DATE: October 13, 1971 FROM: Lane F. Cole, Director of Public Works TO: City Attorney SUBJECT: Accepting Bids and Awarding Contract for the Construction of Drainage Improvements at 273 Beech Avenue and 274, 276 Cedar Avenue Your office is requested to prepare the necessary [j Resolution; [ ] Ordinance; [ ] Agreement; to be presented to the City Council for action on October 19 , 1971 , on the subject matter. Supporting information: (Use other side if necessary) The Director of Public Works received informal bids on October 12, 197 in accordance with Section 2.508 of the City Code for the construction of drainage improvements at 273 Beech Avenue and 274, 276 Cedar Avenue as shown on Chula Vista Drawing No. 71 -117D. The drainage improvements consisting of approximately 325 feet of 8" storm drain and appurtenant structures will eliminate the ponding•of water at the end of Cedar Avenue, south of Davidson Street, which occurs after every rain and from the accumulation of nuisance water. The drainage facilities will lie within the street right of way and a 6' drainage easement which was dedicated to and accepted by the City when it approved the final map of Roberta Park Unit No. 3 Subdivision on July 9, 1946. Bids were received from four bidders for this project. The list of bidders and their accompanying bid amounts are as follows: 1. T. B. Penick & Sons, Inc. $4,821.60 2. W. H. Ledbetter & Son, Inc. $4,907.00 3. V. E. Posey $5,498.60 4. Cameron Bros. Const.Co., Inc. $6,452.88 It is recommended that the contract be awarded to T. B. Penick and Sons, Inc. in the amount of $4,821.60. This project is one of the projects which is budgeted under the 1971 -72 Capital Improvement Program as Storm Drain, Group Project No. 1 (PW -3 -71) in the amount of $19,000. Please prepare a resolution accepting the bids and awarding contract to T. B. Penick and Sons, Inc. and further, to°1e9�; #, the expenditure of $4,975 from the 1971 -72 Capital Improvement Fund,: ° /, Group Project No. 1 (PW -3 -71) Attachments: Originating Dept. No. E-154 Form. No. CA 102 7 -66 CERTIFICATE OF CITY FINANCE OFFICER Certification of Unappropriated Balance I HEREBY CERTIFY that the money required for the appropriation of funds for the purpose set forth in the attached resolution is available in the Treasury, or is anticipated to come into the Treasury, and is otherwise unappropriated. Amount $ Purpose Bidder Fund Finance Officer The City of Chula Vista Date By Certification of Unencumbered Balance I HEREBY CERTIFY that the indebtedness and oblig- ation to be incurred by the contract or agreement author- ized by the attached resolution can be incurred without the violation of any of the provisions of the Charter of the City of Chula Vista, or the Constitution or the laws of the State of California, that sufficient monies have been appropriated for the purpose of said contract, that sufficient monies to meet the obligations of the contract are actually in the Treasury, or are anticipated to come into the Treasury to the credit of the appropriation from which the same are to be drawn, and that said monies now actually in the Treasury, together with the monies antic- ipated to come into the Treasury, to the credit of said appropriation are otherwise unencumbered. Amount Not to Exceed $ % Date %e'' - 13. `? % Fund e i /-�' f i Finance Officer The City of Chula Vista By Dept. /Activity �/ - 7cc / 3 X71 Purpose 1' J_-73 e. --y7, 2 Bidder Certificate No.