HomeMy WebLinkAboutReso 2001-156 RESOLUTION NO. 2001-156
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA REJECTING BIDS, APPROVING AN
AGREEMENT WITH TRANSCORE FOR THE
IMPLEMENTATION OF THE ADAPTIVE TRAFFIC
CONTROL SYSTEM-PHASE II (CIP-TF237), AND
AUTHORIZING THE MAYOR TO EXECUTE SAID
AGREEMENT
WHEREAS, on August 11, 1999, the following two sealed bids to implement
construction of Phase II of the Adaptive Traffic Control System were received:
Contractor Bid Amount
1. Medland Conlrols, Inc. $810,913.27
2. T & M Electric, dba Perry Electric Incomplete bid
WHEREAS, the low bid amount was 56% higher than the engineer's cost estimate of
$520,000.00, which estimate was obtained from DKS Associates staff that used average unit
prices from similar projects constructed by other municipalities; and
WHEREAS, after receiving the two bids, one of which was very high and the other was
non-responsive, staff concluded that the best and most cost effective way to implement the
project was to reject bids and advertise for Request For Proposals (RFP) to encourage all highly
qualified adaptive software consultants to submit and present their proposals as the primary firm
performing the work instead of being the sub-contractor and performing only a portion of the
work under the previous competitive process; and
WHEREAS, On March 25, 2000, staff proceeded with the advertisement for Requests
For Proposals (RFP) to implement the adaptive system after consulting with San Diego Traffic
Engineering Council (SANTEC) and Caltrans and obtaining their approval; and
WHEREAS, on May 24, 2000, City staff received proposals from three (3) firms to
develop and implement the adaptive system: Transcore, Bi Tran Systems, Inc. and P.B.
Farradyne; and
WHEREAS, in accordance with Council Policy, a City Manager's Consultant Selection
Committee was appointed to interview, evaluate and recommend the selection of a successful
firm; and
WHEREAS, after interviewing all three firms, and taking into consideration system costs,
system development and implementation proposal and the results from the interview process, it
was apparent that the most qualified firm to perform the implementation of the adaptive system
Resolution 2001 - 156 A
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was Transcore whose staff demonstrated their ability to deliver and install a proven adaptive
system on time and within budget; and
WHEREAS, they also demonstrated a more thorough knowledge of the City's existing
system and understanding of our objectives in comparison with the other consultants.
NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Chula Vista
does hereby reject bids from Medland Controls, Inc. and T & M Electric, dba Perry Electric.
BE IT FURTHER RESOLVED the City Council of the City of Chula Vista does hereby
approve an Agreement with Transcore for the implementation of the Adaptive Traffic Control
System-Phase II (CIP-TF237).
BE IT FURTHER RESOLVED that the Mayor of the City of Chula Vista is hereby
authorized and directed to execute said agreement for and on behalf of the City of Chula Vista.
Presented by Approved as to form by
rks Director
Resolution 2001 - 156
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PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista,
California, this 29th day of May, 2001, by the following vote:
AYES: Councilmembers: Davis, Padilla, Rindone, Salas and Horton
NAYS: Councilmembers: None
ABSENT: Councilmembers: None
Shirley ;o~o~, Mayor
ATTEST:
Susan Bigelow,
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO )
CITY OF CHULA VISTA )
I, Susan Bigelow, City Clerk of Chula Vista, California, do hereby certify that the foregoing
Resolution No. 2001-156 was duly passed, approved, and adopted by the City Council at a
regular meeting of the Chula Vista City Council held on the 29th day of May, 2001.
Executed this 29th day of May, 2001.
Susan Bigelow, City Clerk