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HomeMy WebLinkAbout2012/05/24 Item 1 PROPOSED CIP FY 2012/2013 CAPITAL IMPROVEMENT PROGRAM PROPOSED BUDGET FISCAL YEAR 2012-2013 CHERYL COX MAYOR STEVE CASTANEDA RUDY RAMIREZ PAMELA BENSOUSSAN PATRICIA AGUILAR COUNCILMEMBER COUNCILMEMBER COUNCILMEMBER COUNCILMEMBER JIM SANDOVAL CITY MANAGER DONNA NORRIS CITY CLERK GLEN GOOGINS CITY ATTORNEY ADMINISTRATION Jim Sandoval City Manager Scott Tulloch Assistant City Manager Gary Halbert Assistant City Manager/Director of Development Services DIRECTORS Maria Kachadoorian Director of Finance/Treasurer Michael Meacham Director of Economic Development Richard Hopkins Director of Public Works/City Engineer Dave Hanneman Fire Chief Kelley Bacon Director of Human Resources and Information Technology Services David Bejarano Chief of Police Buck Martin Director of Recreation Betty Waznis Director of Library ACKNOWLEDGMENT The Capital Improvement Budget is a living document and the citywide cumulative work of staff at all levels and partnerships with other Local, State, and Federal agencies. This year?s cover design highlights three of the major projects which will be in construction thanks to the hard work of all stakeholders and most importantly the community: Third Avenue Streetscape, Willow Street Bridge and the addition of a new park in western Chula Vista. It also highlights two of five projects, which received special American Public Works Association (APWA) recognition at this year?s awards banquet. The other three projects of equal importance are highlighted in the CIP document. A special thanks to Public Works Operations and Engineering managers and staff for exceptional work in securing funding and agency approval for critical infrastructure needs, preliminary engineering, survey, design and ultimately exceptional project delivery. TABLE OF CONTENTS TRANSMITTAL LETTER..............................................................................................................1 CIP PROGRAM OVERVIEW........................................................................................................2 A YEAR AT A GLANCE (...........................................................5 FY2011-12 COMPLETED PROJECTS) CIP AWARDS...............................................................................................................................6 PROPOSED FY12-13 CIP BUDGET............................................................................................8 CIP PROJECTS BY FUNDING SOURCE....................................................................................9 CIP PROJECTS BY GEOGRAPHICAL LOCATION...................................................................16 CIP PROJECTS BY ASSET MANAGEMENT SYSTEM...................................................................18 INFRASTRUCTURE SCORECARD ..........................................................................................19 ROADWAY MANAGEMENT SYSTEM PROJECTS ..................................................................23 WASTEWATER MANAGEMENT SYSTEM PROJECTS ...........................................................84 DRAINAGE MANAGEMENT SYSTEM PROJECTS ..................................................................94 BUILDING MANAGEMENT SYSTEM PROJECTS ...................................................................77 FLEET MANAGEMENT SYSTEM PROJECTS ...........99 (BUDGETED IN THE City?s OperatingBudget) PARKS MANAGEMENT SYSTEM PROJECTS.......................................................................100 OPEN SPACE MANAGEMENT SYSTEM PROJECTS ...........................................................104 GENERAL GOVERNMENT MANAGEMENT SYSTEM PROJECTS ......................................105 REGIONAL PROJECTS ..........................................................................................................114 ACTIVE PROJECTS.................................................................................................................117 GLOSSARY OF FINANCE AND BUDGET TERMS.................................................................121 INDEX.......................................................................................................................................124 ï CIP PROGRAM OVERVIEW The following is an overview of the Capital Improvement Budget Program. The goal of the Capital Improvement Program is to provide for the sustainable preservation of City- owned assets at the lowest cost and leverage financial strategies to address infrastructure needs within a prioritized framework, which includes an assessment of the assets condition, capacity to meet service demands, probability of failure, maintenance and preservation strategies and funding availability. The CIP is a living document used to identify current and future requirements and the basis for determining annual capital budget expenditures. In addition to new capital projects, the Capital Improvement Program includes continuing projects that have authorized budget amounts remaining but do not need additional funding allocated in the adopted budget or the CIP 5-year cycle. A list of active projects previously approved in prior year CIP budget is included in the budget. Capital Improvement Projects are defined as multi-year capital investments with a value of $50,000 or more and a minimum useful life of 5 years at a fixed location. Equipment, operating and maintenance costs are budgeted in the City?s operating budget. New maintenance costs are included in the CIP budget and appropriated in future operating budget cycles. For example the development of the new multi purpose park on the SDG&E easement on the corner of Fourth and Orange Avenue includes an estimated ongoing maintenance cost. This cost will be included in the FY 2013-14 operating budget. A new document format has been developed for this year?s CIP budget document in an effort to provide capital project budget detail and reporting by asset management category, funding, and location. This format better aids the decision-making process as it allows the City Council to review projects recommended in each asset management system, gain an understanding of the condition of the asset in relation to the overall system and the basis for the recommendation, as well as the availability of funding sources. The proposed projects detail sheets within each asset management system which provides a description, location, project intent, type of project and funding requirements over the life of the project. CIP Process The Department of Public Works annually prepares a Capital Improvement Budget for the City Council?s approval. The CIP budget includes an estimated five-year Capital Improvement Program. The City is faced with the challenge of managing a range of aging infrastructure assets that are critical to maintaining an aging City and serving new development. Making sound decisions about asset maintenance and replacement requires information about the asset's probability of failure and capacity to meet the requirements of the system. On a continuous basis, project proposals are added to the City?s capital improvement budget and project management database (CIPACE) following recommendations from guiding documents (see list below) adopted by the City Council and condition assessments performed by Public Works staff. This year?s CIP process includes a new process of ranking projects and setting funding priorities. Funding recommendations are based on the evaluation of the proposed asset?s probability of failure, capacity, and level of service requirements including efficiency improvements gained. For example, funds î are recommended for Bonita Canyon Repairs. This project will address erosion in Bonita Canyon along the canyon bottom and sides including the failing gabion structure. This project has the highest priority among all drainage erosion projects due to the high probability of failure. Despite fiscal constraints, General Fund reserves will be used for the first time to fund a failing critical asset. This paradigm shift aims at seeking to minimize total costs and risks of acquiring, operating, maintaining and renewing assets within an environment of limited resources while trying to maintain service levels and adhering to regulations. Another tool used in ranking and formulating the CIP recommendations are Guiding Documents approved by the City Council. The City utilizes ?guiding documents? to ensure proposed CIP projects are consistent with established program priorities. The following is a partial list of guiding documents, which have included public input from multiple stakeholders in the community. For example the Five-year Pedestrian Master Plan and Bike Master Plan were recently adopted by the City Council. They identify missing infrastructure needs within those program categories. Additionally, proposed CIP projects are reviewed for consistency with the City?s General Plan and specific plan and City policies. General Plan Regional Transportation Program Bikeway Master Plan Street Saver Condition Index Database Drainage Master Plan Wastewater Master Plan Fire Master Plan Asset Management Plan Parks Master Plan Pedestrian Master Plan/Safe Routes to School Redevelopment Implementation Plan Southwest United in Action Survey Results Third Avenue Streetscape Master Plan Environmental Mitigation Program Western TDIF Program TDIF Program Redevelopment Implementation Plan Third Ave Streetscape Master Plan Traffic Monitoring Program Growth Management Oversight Committee Annual Report Other Specific Plans (e.g. Urban Core Specific Plan, Palomar, Bayfront and Main Street Specific Plans Public comment is a vital component of the CIP process. The public has the opportunity to comment on the proposed CIP. The initial proposed capital improvement project detail sheets are posted annually in April of each year on the public works website for public comment and review. http://www.chulavistaca.gov/City_Services/Development_Services/Engineering/index.asp í Additionally the Public Works Department publishes an annual proposed CIP budget. The document is made available at the City Clerk?s office, the Civic Center, Otay Ranch Mall Library and the South Chula Vista Library. The proposed CIP is presented at a Council Budget Workshop in May and adopted in June of every year. ì A YEAR AT A GLANCE At a glance, the status of Capital Improvement Projects completed in the current fiscal year ending June 30, 2012 is as follows: 14 Miles of Centerline Lanes Resurfaced 470 Miles of Sewers Cleaned 225 Americans with Disabilities Act (ADA) Ramps Installed 2 Large Emergency Storm Drain Repaired Over 3,700 Work Requests Completed by Public Works Operations Crews All Seasons Park Opened to the Public Animal Care Facility Improvements Otay Ranch Library branch Opened in Otay Ranch Town Center Five Year Pedestrian and Bikeway Master Plans Adopted by the City Council New Second Avenue & Quintard Street Traffic Signal Installed Oxford Street Improvements from Third Avenue to Alpine Avenue Second Avenue Improvements ? Naples Street to Palomar Street ?I? Street Improvements ? First Avenue to Hilltop Drive Highway Safety Improvements Program for Major Intersection ? Phase I Funding Approval of Willow Street Bridge ? Environmental Clearance 480 kW of Solar PV Installed New Alternative Fuel Stations Conversion to LED Streetlights (residential streets) First Avenue and Glenhaven Way Assessment District Improvements Phase I of Otay Lakes Road/East H Street Widening 12 Adaptive Traffic Signal System Upgrades Palomar Gateway Smart Growth Improvements Undergrounding Utility Lines on Fourth Avenue & East L Street Funding Authorization Approved to proceed with Heritage Bridge Preliminary Engineering and Environmental Review Citywide Sidewalk Improvements completed There are approximately 44 other CIP projects underway in various stages of completion. Among the larger projects are Third Avenue Streetscape and Willow Street Bridge. ë CIP AWARDS Five Capital Improvement Projects received American Public Works Association (APWA) Awards, one of which also received the California Parks and Recreation Society (CPRS) Award of Excellence for Community Park planning this year. The projects are: San Miguel Park ? (Project of the Year and Award of Excellence) ? The plan for this 20- acre park was a product and result of many meetings with the community, and focus groups.The end result of this community participation process was the design and construction of a community park that offers significant amenities while at the same time respecting and recognizing the special character and needs of the adjacent neighborhood. The park provides a unique contrast of high-energy activities within a relaxed, natural setting. Three lighted adult softball fields radiate out from a centrally located concession/restroom/storage facility. Other active-use areas include a tennis court, a basketball court, and a children's playground in the shape of a California quail. The playground design integrates traditional play equipment as well as a natural rock-climbing wall created from boulders native to the site. Passive uses include an off leash dog-park, multiple picnic shelters, and overlooks that provide expansive views of the surroundings. Drought tolerant and California native plants, and state of the art irrigation and weather-based irrigation controllers are used to promote water conservation. A vegetated bio-swale captures on site run-off and naturally filters it prior to discharge into the city's storm drain system without impacting surrounding areas. The bio-swale is made of native, on-site fractured granite and provides natural play and exploration opportunities for park users. All Seasons Park - (Project of the Year) This seven-acre, multi-use neighborhood park features a basketball court, a picnic shelter, a large children's play area, restroom facility, meandering pathways and a multipurpose field. The park is located in Wolf Canyon and situated on the Chula Vista trail system with connection to the Otay River Valley. The design of the park's bio-drainage swale treats all of the runoff from the parking lot and court with a very effective, pleasing natural appearance. During the master plan phase, many workshops were conducted to get input from the community and from organized youth sports groups. Municipal Solar Photovoltaic project (Project of the Year) ? The project involved the installation of 500 kW of solar photovoltaic arrays at 11 municipal facilities, lowering long-term utility costs and greenhouse gas emissions which earned recognition from the EPA Green Power Partnership Program. This project represents a successful model for other public agencies interested in expanding onsite renewable energy generation to control long-term energy costs and to convert to more sustainable energy sources. The project maximized a ê Federal stimulus funding opportunity to ?green? municipal operations, while contributing to local economic development. The City has used this project as a springboard for a public outreach campaign about broader environmental topics such as climate change and air quality. Every system includes a ground-level digital monitor that publicly displays its real-time energy production and the equivalent reductions in greenhouse gas emissions. Second Avenue Pavement Improvement project (Honor Award) ? This project between Naples and Palomar Streets involved major street reconstruction, along with installation of curbs, gutters, sidewalks, driveways, drainage improvements, pedestrian ramps, and pavement striping and marking. The unique, award-winning portion of the project involved the use of Full Depth Reclamation (FDR) for the street reconstruction. The City is a pioneer in utilizing this process in San Diego County. This new process for residential street reconstruction, which involves reusing the deteriorated asphalt pavement, and adding Portland cement to create a new stabilized base, will be utilized in subsequent reconstruction projects. The cement stabilized section below the recycled asphalt pavement section supports and disburses wheel loads better than conventional aggregate base, and is water impermeable. This construction method is less costly; has less impact on landfills due to the recycling of the old asphalt; provides more energy savings and less greenhouse gas emissions via fewer truck trips for material removal and import of sub base; and takes less time than the conventional process of removing and replacing the sub grade. By using the FDR method, major underground gas and water utility relocation costs were avoided because of the minimized depth of excavations. In addition, homeowners had access to the street by the end of the day because of the minimized excavations. Management of the project enabled completion four weeks ahead of schedule. - Robinhood Ranch Unit II Sewer Pump Station (Honor Award)The original pump station was in danger of failing due to the age of the pumps, deterioration of the wet well, and the lack of emergency storage and emergency power. Therefore, the CIP project involved the construction of a new pump station with new pumps and new back-up pumps, 48 hours of emergency storage, a building to allow for safer maintenance, and a back-up emergency generator and an exterior pump hook. These safety features were incorporated to protect against spills as the pump station is close to a seasonal creek. The project was planned, designed and managed during construction with in-house staff, and was delivered on time and under budget. In an effort to minimize public inconvenience, staff and the contractor worked together to inform the community of the project and its major construction milestones. They met with residents to discuss the project and how it would impact their daily routines. Mailers were used as a means to inform the residents who could not make the meetings. As the project progressed, additional meetings were held prior to any change in condition, as a safety precaution. é PROPOSED FY12-13 CIP BUDGET The 2013-2017 Capital Improvement Program (CIP) is a five-year expenditure plan that provides the City with a financial strategy for infrastructure improvements. The CIP includes funding for projects and programs in various geographic areas of the City. The Proposed Fiscal Year 2012-13 capital expenditure is $20 million. The forecasted five- year program is estimated at $76.1 million. The 2013-2017 CIP program reflects the actions taken by Council and developed in accordance with Council adopted policies and guiding documents (such as and not limited to the City?s General Plan, Master Plans, Specific Plans and the Regional Transportation Plan) as well as generally accepted accounting principles. Overall, the 5-year program continues to trend favorably despite the economy and the fiscal constraints facing the City. è CIP PROJECTS BY FUNDING SOURCE City staff continues to look for opportunities to diversify revenue and leverage funding for infrastructure improvements. The following chart and table summarizes the funding sources for the FY12-13 CIP budget. FY 12/13 Capital Improvement Program By Funding Source General Fund Traffic Signal & Trans Dev. Transnet Parking Meter 10% 5% 6% Prop 84 6% 26% CDBG CIP 3% Sewer OR Village1 AD 7-2 3% Miscl. Trans. Grants Highway Bridge 1% Traffic Congestion 24% 14% 2% Fund Source Percentage Amount General Fund 5.34%$1,065,486 Traffic Signal & Trans 5.91%$1,178,952 Dev. Transnet 26.61%$5,310,873 Parking Meter 0.65%$130,000 Prop 84 14.03%$2,800,000 CDBG CIP 1.88%$375,000 Sewer 24.13%$4,817,650 OR Village1 AD 7-2 2.82%$563,263 Misc. Trans. Grants 2.63%$524,449 Highway Bridge 5.99%$1,195,863 Traffic Congestion 10.02%$2,000,000 Total: 100.00%$19,961,536 The Capital Improvement Budget is primarily supported by TransNet, Community Development Block Grant funds and development revenues such as Traffic Signal funds and Transportation Development Fees. TransNet revenue increased slightly over last fiscal year while development revenues such as Traffic Signal funds remain flat due to the slow growth in the economy. TransNet is the largest stable source of revenues for Capital Improvement projects. Along with TransNet Proposition 42 funds now referred to as State Congestion Relief funds continued to provide a stable source of revenue for street related projects. Other major revenues in this year?s budget include Truck Sewer for projects addressing capacity issues and Facility Sewer funding for ongoing sewer ç rehabilitation projects followed by an increase in grant revenue. Significant growth is noted in competitive grant revenues. Of paramount importance this year was the award of Proposition 84 State funds for the construction of Orange Park in Southwest Chula Vista followed by various Transportation Grants. Transportation grants include the State and Federal Safe Routes to School and Federal Highway Safety Improvement Program funds. Revenue decreases include the end funds available from Section 108 Loan and a reduction in Community Block Grant funding traditionally used for ADA pedestrian improvements. On the horizon are increased revenues from the Highway Bridge Program for Willow Street Bridge and Heritage Bridge and additional energy funded projects. The HBP is a safety program that provides federal-aid to local agencies to replace and rehabilitate deficient locally owned public highway bridges. The following is a brief description of the multiple funding sources which support the Capital Improvement Budget: American Recovery and Reinvestment Act Funds ARRA funding: As part of the President's economic recovery plan, the American Recovery and Reinvestment Act of 2009 was proposed in an effort to stimulate the economy by providing jobs for shovel-ready construction projects. The City received approximately $9 million in ARRA funds. The funds were used for roadway pavement rehabilitation, traffic signal work, and to launch a community energy efficiency and solar retrofit program for residents and businesses. In addition, ARRA funds were used to purchase and install an above ground fuel tank to transition the City?s diesel-powered vehicles to biodiesel. The second round of ARRA (redistribution of ARRA balances) nationwide funding did not occur in FY 2010-11 as anticipated. The City continuously communicates with Caltrans and SANDAG to keep up-to-date on this reallocation. On March 2, 2010, Council approved resolutions to allow the City to be able to accept approximately $12 million in new ARRA funds for pavement rehabilitation should they be made available. To date, these funds have not been made available. No ARRA funds are available for the FY2012-13 CIP. Development Impact Fees The Eastern Area Transportation Development Impact Fee (TDIF) was established by Council in January 1988 and covers the Eastern Territories of Chula Vista. This $230 million program, consisting of approximately 70 transportation related improvement projects, has helped finance improvements to the I-805 interchanges, major arterial roadways and needed traffic signals. It is recommended that development impact fee programs be updated at a minimum of every 5 years. The TDIF has been updated in 1993, 1999 and most recently in 2005. Due to the downturn in the economy and construction the FY 2010-11 update was postponed to this coming year. The FY 2012-13 update will incorporate any land use changes proposed since year 2005, provide project costs for recently completed TDIF projects and provide updated project estimates for several arterial roadways and bridge projects, such as Heritage Road Bridge and the Willow Street Bridge. In addition, costs for two potential SR-125 interchanges at Rock Mountain Road (Main Street) and at Otay Valley Road near the university site are being studied at this time with Caltrans. The program's remaining number of building permits within the benefit area will also be updated. ïð The WTDIF was established in 2008 and covers the Bayfront, Northwest and Southwest areas of Chula Vista. This $52 million program will help finance over 60 transportation projects such as the ultimate improvements for Interstate-5 interchanges, major arterial roadways, light rail trolley improvements and needed bicycle, pedestrian and traffic signal projects within the benefit area. Once the Bayfront land use changes are approved, the WTDIF will be updated in FY 2012-13. There will be an updated list of facilities west of Interstate-5 as well as regional project updated information to be added. The WTDIF will pay its? proportionate share for regional projects. Per a regional rail grade-separation study conducted by SANDAG, the Palomar Street light rail trolley crossing ranks as a higher priority than the E Street & H Street rail crossings. There are no WTDIF projects proposed in the FY 2012-13 CIP Program. Grants Bicycle Transportation Account The Bicycle Transportation Account (BTA) is an annual program providing state funds for city and county projects that improve safety and convenience for bicycle commuters. Projects must be designed and developed to achieve the functional commuting needs and physical safety of all bicyclists. The City recently submitted two BTA eligible projects at East Orange Avenue and at the north end of Industrial Blvd. Award notification for the BTA program is expected by the end of summer the proposed CIP will be amended accordingly. Community Development Block Grant (CDBG) Funds Each year, the City receives approximately $1.9 million in CDBG funds. Of this amount approximately $1.1 million is available for capital improvement projects. The City of Chula Vista received Section 108 loan funds in June of 2008 for the Castle Park street improvement projects; the debt service on that loan is paid back from the City?s annual allotment of CDBG funds. This reduces the amount of CDBG funds available for other capital projects to approximately $0.3 - 0.5 million annually for the next ten years. Due to favorable bidding as a result of the economy, in a letter dated March 15, 2012 HUD approved a request to expand the scope of work for the Section 108 Castle Park Project. The scope was increased to include two additional streets, Del Mar (between Naples and Oxford) and Elm (between Naples and Oxford). These streets are in the same Castle Park neighborhood where the improvements were made with the original loan. In FY 2012-13 CDBG funds were reprogrammed for to complete the final streets. All of the authorized street improvements funded by Section 108 must be expended by April 30, 2013. Highway Bridge Program The Highway Bridge Program is a safety program that provides federal-aid to local agencies to replace and rehabilitate deficient locally owned public highway bridges. Approximately $240 million of federal funds are made available to local agencies annually. In the FY 2012-13 CIP, $1.2 million of Highway Bridge Program grant funds are programmed for the Willow Street Bridge Utility Relocation. ïï Highway Safety Improvement Program The Highway Safety Improvement Program (HSIP) was established to attain a significant reduction in traffic fatalities and serious injuries on all public roads through the implementation of infrastructure-related highway safety improvements. HSIP grants were submitted for Third Avenue Corridor Traffic Signal Modifications and Moss Street Corridor Traffic Signal Modifications and Pedestrian Improvements. Award notifications are anticipated at the end of the calendar year. The CIP will be amended to reflect grant awards received, if any. Safe Routes to School The State Safe Routes to School (SR2s) program goal is to reduce injuries and fatalities to schoolchildren and to encourage increased walking and bicycling among students. Competitive grants are available to local government agencies for construction of facilities that enhance safety for pedestrians and bicyclists, primarily students in grades K-12 who walk or bicycle to school. Safe Routes to school grants were submitted for the Quintard Street Corridor and the Hazel Cook Elementary School Pedestrian Improvements. Award notifications are expected in August of 2012 amendments to follow. Smart Growth Incentive Grant The TransNet Smart Growth Incentive Program (SGIP) funds transportation related infrastructure improvements and planning efforts that support smart growth development that will facilitate compact, mixed use development focused around public transit, and that will increase housing and transportation choices. Active SGIP grants include $2 . million for the Third Avenue Streetscape project Transportation Grant The Safe, Accountable, Flexible, Efficient Transportation Equity Act (SAFETEA-LU) authorizes the Federal surface transportation programs for highways, highway safety, and transit. It covers a variety of transportation related issues including financing, congestion relief, improved safety, improved efficiency (such as coordinated planning and environmental streamlining), environmental stewardship, and transportation related research studies. SAFETEA-LU promotes longer- lasting highways using innovative technologies to speed up the construction of efficient and safe highways and bridges. A total of $524,449 is programmed in the FY2012-13 CIP for the Heritage Road Bridge Replacement. General Fund The General Fund is the City?s main operating fund used to pay for City services. In the FY2012-13 CIP, $514,000 for the Bonita Canyon Repairs project and $850,000 for the Third Avenue Streetscape Improvement Project are programmed from the General Fund. ïî Otay Ranch Village I Assessment District The Otay Ranch Village I Assessment District fund is used for the maintenance of improvements completed in Assessment District No. 97-2 (AD 97-2) Otay Ranch Village One. In the FY2012-13 CIP $563,263 has been programmed to complete maintenance improvements. Parking Meter Fund The Parking Meter Fund is a dedicated funding source for the downtown-parking district. $130,000 was programmed in the FY 2012-13 CIP. Proposition 1B Highway Funds In 2006-07, the voters of the State of California approved Proposition 1B. This proposition included funds to be provided to cities within the State for local roadway improvements. The initial allocation of $3.6 million was spent on pavement rehabilitation projects in FY 2010-11. The second allocation of $3.3 million was frozen by the State of California due to the State?s financial crisis and released in late April 2010 in monthly installments. As a result, the State provided an additional year of expenditure for Prop 1B funds received in 2009-10. The City has until June 2014 to expend the second allocation of Prop 1B funds. Prop 42 (Traffic Congestion Relief Fund) Several years ago the voters approved Proposition 42, which provided funding for cities to improve streets from the sales tax on fuel. The funds can only be utilized for street improvements and the City has utilized these funds to augment its annual pavement rehabilitation efforts. In FY 2012-13 the proposed CIP budget is $2 million for minor rehabilitation. Proposition 84 Statewide Park Grant Fund California voters passed Proposition 84 (Safe Drinking Water, Water Quality and Supply, Flood Control, River and Coastal Protection Bond Act of 2006) on November 7, 2006. Funding for the $368 million Statewide Park Program Grant was made available through the Sustainable Communities and Climate Change Reduction chapter within Proposition 84. This Statewide Park Program awards grants on a competitive basis for the creation of new parks and new recreation opportunities in proximity to the most critically underserved communities across California. In a letter dated March 26, 2012 from the California State Parks? Office of Grants and Local Services (OGALS), the City was awarded $2.8 million of Round Two Statewide Park Program Grant funds for the Orange Avenue Park Project. The project was one of the 64 selected for funding from a pool of more then 400 applications. ïí Residential Construction Tax The Residential Construction Tax (RCT) was established by the City Council in October 1971 to provide a more equitable distribution of the burden of financing parks, open spaces, public facilities, and other capital improvements, the need for which is created by the increasing population of the City. The RCT is applicable to all new residential units and paid by the person constructing the units. RCT funds are used to pay for debt service obligations resulting from the issuance of Certificates of Participation (COP?s) for western Chula Vista failing CMP repairs. Sewer Fund Sewer Facility Replacement Fund The Sewer Facility Replacement Fund is a fee based revenue source that all properties pay each month as part of their sewer bills. The funds can be utilized to replace, rehabilitate or upgrade existing sewer facilities. In the FY 2012-13 CIP, a total of $2.7 million is proposed for sewer rehabilitation projects. In addition, approximately $5.8 million of existing funds and projects will carry over in the FY 2012-13 CIP fiscal year for completion. Sewer Service Revenue Fund The Sewer Service Revenue Fund accounts for all monies collected from the monthly sewer service charge. The funds may be used for any and all sewer related activities. $7,600 is programmed in the FY2012-13 CIP for performance of various studies and projects including recycled and potable water planning. Special Sewer Fund The Special Sewer fund is used to account for the sale of the City?s excess Metropolitan Sewerage Capacity. No Special Service funds are programmed in the FY2012-13 CIP. Trunk Sewer Capital Reserve Fund The Trunk Sewer Capital Reserve Fund is a permit fee based revenue source received from the owner or person applying for a permit to develop or modify the use of any residential, commercial, industrial or other property, that may increase the volume of flow in the City?s sewer system. The funds may be used for: (1) to repair, replace or enlarge trunk sewer facilities to enhance efficiency of utilization and/or adequacy of capacity to serve the needs of the City, or (2) to plan and/or evaluate any future proposals for area- wide sewage treatment and/or water reclamations systems and facilities. In the FY 2012- 13 CIP, $2.1 million are programmed to upsize an existing sewer pipe at Industrial Blvd between Main Street and Anita Street to meet operational standards for existing flow and to upsize a sewer main at East ?H? Street from I 805 to Del Rey Blvd. ïì Traffic Signal Fee The Traffic Signal Fee is a trip based development impact fee that is charged with the issuance of building permits for new construction. The fee can be utilized for the installation and upgrade of traffic signals throughout the City. Traffic Signal fees are reduced, as are all development related revenues. In FY 2012-13 $30,000 is being reallocated from prior year project savings for a Traffic Signal Modification at Third Avenue and K Street. Transportation Sales Tax Transportation Sales Tax (TransNet) funds are derived from sales tax revenues levied in San Diego County that are collected by the State specifically for use on transportation related projects in San Diego County. The regional metropolitan planning agency, San Diego Association of Governments (SANDAG), programs these funds to municipalities within San Diego County. Revenues vary from year-to-year, depending on the amount of sales tax available to the region and the number and costs of projects for which municipalities, local transit, and Caltrans request funding. The revenue approved for municipalities is based on the specific cost estimates that are required to be submitted as part of the annual request for funding. In FY 2012-13, the Transportation Sales Tax budget is $5.3 million with approximately $10 million of existing funding and projects carrying over from prior years. A number of smaller traffic congestion improvement projects and transportation planning efforts are also funded from TransNet. The City continues to ensure that a minimum of 70% of its TransNet funds is allocated to traffic congestion relief efforts. Therefore, not more than 30 % of the City?s annual allocations are available for minor pavement rehabilitation efforts. ïë CIP PROJECTS BY GEOGRAPHICAL LOCATION A list of the proposed FY2012-13 CIP projects by Geographical Location is included in this budget document and is summarized as follows: FY 12/13 Capital Improvement Program By Location 2% 21% Bayfront 41% Citywide 8% Eastern Northwest Southwest 28% Project Location PercentageAmount Bayfront 2%$300,000 Citywide 42%$8,480,523 Eastern 28%$5,516,527 Northwest 8%$1,551,486 Southwest 21%$4,113,000 Total:100%$19,961,536 The Geographical Locations are the City?s Community Planning Areas. Bayfront refers to the area within the Bayfront Master Plan, west of I-5. Eastern refers to projects located east of I-805. Northwest refers to projects located east of I-5 and north of ?L? Street. Southwest refers to projects located east of I-5 and south of ?L? Street. The term Citywide is used to identify projects that cover the entire city, including, but not limited to the annual pavement rehabilitation program, sidewalk rehabilitation program, ADA Curb ramp program and sewer facility rehabilitation program. An estimated 50% to 60% of the Citywide project expenditures occur in western Chula Vista, though this can change from year-to-year. Assuming that 50% holds true, then 50% of the capital expenditures programmed for FY 2012-13 are earmarked for western Chula Vista. Most Eastern Chula Vista projects are funded by development impact fees or other revenues directly related to development activities (Traffic Signal Fund/TDIF/PAD). Developers, as part of their development approval obligations, construct many of the improvements that occur in the eastern portions of the City. For this reason, those projects which provide public benefit are not part of the City?s CIP program. However, as the eastern portion of the City continues to age additional resources will be needed to maintain the existing infrastructure. ïê Staff has conducted a preliminary analysis of expenditures by area for the last 19 fiscal years through FY 2011. Total capital expenditures for this period of time are approximately $328 Million. The following is a breakdown of the $327,697,702 CIP expenditures by location: Southwest Area $108,869,288 (33%) Northwest Area $80,130,119 (24%) Eastern Area $138,063,296 (42%) Transportation Development Impact Fees (TDIF) funded $49,068,348 of the CIP during this period of time. Since TDIF cannot be spent in western Chula Vista, this amount is deducted from the CIP total and the revised totals, with no TDIF, by location are as follows: Southwest Area $108,869,288 (39%) Northwest Area $80,130,119 (29%) Eastern Area $138,063,296 - $49,068,348 = $88,994,948 (32%) ïé CIP PROJECTS BY ASSET MANAGEMENT SYSTEM Projects in this year?s Capital Improvement Budget have been sorted by the eight-asset management systems identified in the City?s Recovery Plan and the Infrastructure Workshop with the City Council. This provides a mechanism to track CIP allocations by Asset Management System (AMS). The eight AMS?s include the following: The Roadway Management System (RMS), which is comprised of all City-owned assets in the Public Right-of-Way. These assets include: Major and Local Streets, Sidewalks, Traffic Signals & Striping, Street Trees, Bicycle and Pedestrian paths, ADA Ramps and Curbs and Gutters. A majority of the CIP funding is focused on the RMS. The Wastewater Management System (WMS), which is comprised of Sewer Pump Stations, Rehabilitation and related projects. The Drainage Management System (DMS) is comprised of citywide storm drain facilities. The Building Management System (BMS) is comprised of City-owned facilities including the Civic Center, Fire Stations, Libraries, Police Station, Recreation Centers, and community facilities such as Rohr Manor and the Woman?s Club. The Parks Management System (PMS) is comprised of the citywide park system. The General Government Management System (GGMS) includes general-purpose items such as Automation, Utility Undergrounding and Parking Meters. FY 2012-2013 Capital Improvement Program By Asset System General DrainageGovernment 7%1% Parks 12% Wastewater 24% Roadway 56% Projects By Asset PercentageAmount Building 0% $0 Drainage 7% $1,364,000 General Government 1% $205,523 Parks 12% $2,335,000 Roadway 56% $11,247,013 Wastewater 24% $4,810,000 Total: 100% $19,961,536 ïè INFRASTRUCTURE SCORECORD City of Chula Vista Infrastructure 2012 Scorecard Summary GREENWastewater Management SystemWMS REDRoadway Management SystemRMS REDDrainage Management SystemDMS YELLOWParks Management SystemPMS YELLOWBuilding Management SystemBMS YELLOWFleet Management SystemFMS YELLOWOpen Space Management SystemOSMS YELLOWGeneral Government SystemGGS Celebrating Chula Vista?s Centennial ? 1911-2011 Eight Asset Management Systems for 100 years of investments The City of Chula Vista is comprised of over 50 square miles and has an estimated population of 244,000. As the second largest City in San Diego County, its asset portfolio has over 450 center line miles of streets, several bridges, over 1,000 miles of sidewalks, trails and paths, 495 miles of sewer, 263 traffic signals, 9,020 street lights, over 500 acres of parks in addition to dozens of City-owned buildings. The goal of the City of Chula Vista Capital Improvement Program (CIP) is to support the sustainable preservation of City-owned assets at the lowest cost and to leverage financial strategies to address infrastructure needs. The goal is also to develop systems toward ultimate capacity at build out. Not included in the CIP are infrastructure projects for new development, which are the responsibility of the development community. Throughout the United States, aging and deteriorating public infrastructure is in desperate need of repair and replacement. Most of the current infrastructure in the United States, above and below ground, was designed and constructed more than 50 years ago. As Chula Vista celebrates its 100th year, it too struggles with aging infrastructure. For example, the City has gone through significant growth as a result of new planned communities over the past 10 years. Within the last decade, these new developments have added 73 miles of public streets and associated elements such as drainage, sidewalks, traffic signals and signage in the newly dedicated Rights of Way. This increase of approximately 21 percent brings the total to 430 miles of roadways as of 2011. Now the responsibility of the City of Chula Vista, these public assets are maintained with less staff and funding than were available in 2001. The continued addition of public roadways, parks, libraries, recreation centers, fire and police stations without additional resources for maintenance has exacerbated the City?s inability to preserve its infrastructure and facilities. Moreover, the City is starting to experience infrastructure failures in ?new? eastern communities of the City. Although they are considered new by the 100-year standard, the initial phases of Eastlake were built over two decades ago. For example, many pavement and sidewalk segments in the Eastlake community have necessitated expensive reconstruction due to the lack of preventative maintenance. The City?s ability to address these needs is further aggravated by more established sections of the City, primarily in western Chula Vista, which ïç require more extensive and expensive repairs. As a result, most of the limited, annual Capital Improvement Program Budget is dedicated to critical infrastructure needs on the west side. Like most other agencies throughout the United States annual capital improvement funding has not kept pace with citywide capital maintenance needs. The one capital asset that has kept pace with maintenance costs is the wastewater collections system. This system has a dedicated revenue stream, an enterprise sewer fund, like many municipalities. Other infrastructure dedicated revenues that come to the City include Federal and State TransNet Gasoline Excise Taxes and vehicle licensing fees and the regional sales tax. Per State law, these revenues can only be spent on roadway related expenditures, such as pavement preservation and rehabilitation projects. These projects occur on a citywide basis and are prioritized through a comprehensive process that the City performs every year to assess the most cost efficient manner to preserve and rehabilitate the City?s roadways. Although these projects represent the largest part of the Capital Improvement Program, these dedicated revenues are merely a fraction of the funds needed to preserve the City?s roadway assets. The resulting funding gap for roadways must compete with the needs of all other city assets and services. Although ?one time? revenues are occasionally made available from State or Federal grants or appropriations (e.g. American Restoration and Recovery Act) most of the needed revenue will rely on the City?s General Fund. The most challenging unfunded asset to manage continues to be storm drains; the City continues to experience failures of severely deteriorated corrugated metal pipe (CMP) annually. These failures are currently addressed in a reactive emergency basis due to the lack of funding for proactive preventative maintenance/rehabilitation. The estimated cost to address failing CMP ?now needs? is $14 million. In the recent past the City has used loans to fund roadway and CMP infrastructure improvements. A Section 108 loan in the amount of $9.5 million was acquired to make roadway infrastructure improvements in the Castle Park Assessment District resulting in an annual debt payment obligation of $746,000 from the Community Development Block Grant program. Also a Chula Vista Certificate of Participation (COP) was issued in the amount of $10.5 million for western Chula Vista improvements to fund priority 1, failing CMP. The COP has an annual debt payment obligation of $700,000, which is paid for from the Residential Construction Tax (RCT) fund. Also of paramount importance is the lack of available funding to maintain City-owned facilities such as parks, libraries, fire and police stations, Civic Center, parking lots, recreation centers and historic buildings such as the Women?s Club and Rohr Manor (indefinitely closed awaiting repairs). The following sections of this report summarize the preliminary status of the various infrastructure categories and proposed Capital Improvement Projects (CIP). Due to the significant fiscal constraints in the General Fund, allocation of resources for preservation/rehabilitation will not likely be available in the foreseeable future. Alternative funding options will be considered as part of the City?s Long Term Financial Plan. Due to the magnitude of the funding gap, the financial strategy proposed will likely include the recommendation for a citywide bond measure to provide funding for citywide infrastructure needs. Cities nationwide are resorting to new funding strategies to maintain aging infrastructure. The City of San Diego and County recently passed bond measures for needed îð infrastructure. Some cities and counties have gone to the voters and levied a cent per parcel on the property tax for maintenance of streets. Lastly some agencies are recommending an annual General Fund commitment (sinking funds). A long-term goal is to increase the General Fund investment towards preservation and rehabilitation Capital Improvement Projects. Significant challenges will continue to face the City due to deteriorating infrastructure that has exceeded its service life, and lack of needed funding. Asset Management Systems ? Total $761.1 Million Backlog and Pending Projects by Project Type in millions Please note change in scale Asset Management Systems ? Total $761.1 Million Backlog and Pending Projects by Need îï Asset Management Systems Backlog and Pending Projects ? Now Needs Project Type (Total $39.7 M) ?Ã?ñې x,È02 x03È14 Û£_ې x-.3È/4 ?Ã?±É?£·? ې␐?Ã?ñ ªª£_ª Asset Management Systems Backlog and Pending Projects ? Critical Needs Project Type (Total $8.42 M) ?Ã?ñې x,È02 x03È14 Û£_ې x-.3È/4 ?Ã?±É?£·? ې␐ ?Ã?ñªª£_ ª îî Red Roadway Management System (RMS) The largest and most expensive elements of the RMS are our street pavements. The City utilizes a comprehensive pavement management system, which forms the basis for the development of current and future pavement preservation and rehabilitation projects. Since completion of the citywide pavement condition assessment and presentation at a Council workshop on pavement management in fiscal year 2006-07, the City has initiated and/or completed construction on nearly 400 lane miles of the identified pavement preservation/ rehabilitation projects. These projects cost approximately $25 million as of December 2011. Despite this investment, the citywide Pavement Condition Index (PCI) dropped to 76 in 2012 as compared to 77 in 2006. The following PCI Map shows the average 2006 and 2012 PCI for the entire City roadway network and for each of the major planning areas, except the Bayfront: More critically, the percentage of streets requiring either major rehabilitation or complete reconstruction (PCI < 50) increased from 8% to 13% of the City?s total centerline miles; this trend is predicted to increase at a more rapid rate over the next several years as the funds needed to adequately maintain the pavement network far exceed available funds. During an April 5, 2007 Workshop presented by the Pavement Management Consultant, Council adopted Resolution 2007-080, reaffirming Council?s commitment to the implementation of a Pavement Management System which emphasizes maintenance efforts to maximize pavement preservation system-wide in contrast to a ?worst first? strategy, which focuses on streets that require expensive treatments such as reconstruction. îí Pavement Deterioration Curve Also in the April 2007 Workshop, the City?s consultant estimated the amount of funds it would take to eliminate the City?s pavement preservation backlog. The consultant?s estimated cost was $19.2 million per year over a 10-year period. Although the City had a large TransNet fund reserve and one-time revenues of $7 million from Proposition 1B to use for its pavement program over the past few years, there continues to be a significant gap between the annual available pavement preservation revenue and the amount needed per year. Using the Streetsaver Pavement Management Program, staff estimates that the annual funding need is now $40 million dollars over the each of the next five years or $26 million over each of the next ten years. The following graph shows the revenue gap from fiscal year 2011 through fiscal year 2015. îì Total TransNet funds available have fluctuated from year-to-year in direct proportion to local consumer spending habits and these fluctuations may extend into the future. If the State borrows from regular funding sources, such as Gas Tax, there will be more competition for limited TransNet funds. With regard to other street rehabilitation efforts, the City continues to focus significant attention and resources on street improvements in western Chula Vista. A number of projects have been undertaken in the past several years, including over $16 million in street rehabilitation projects, as well as significant sidewalk improvements. Within the Castle Park neighborhood, all assessment district projects will be completed in FY 2012-13, including the improvement of two additional residential streets not originally anticipated in the HUD Section 108 Loan application but were recently approved by HUD for inclusion. The addition of these streets is the result of strong project management efforts and a competitive contracting environment favorable to the City. Proposed Projects A majority of the CIP funding is focused on the Roadway Management System (RMS). The appropriation for Roadway projects is $11.2 million, which represents 56% of the proposed CIP budget. Project types within the RMS are Major Streets, Local Streets, and Traffic. The following chart and table summarizes the funding by these project types. FY 2012-2013 Capital Improvement Program BY Project Type (56% Represents Roadway Projects) Traffic 8% Major Streets 10% Local Streets 82% Project Type PercentageAmount Local Streets 82%$9,249,301 Major Streets 10%$1,107,712 Traffic 8%$890,000 Total:100%$11,247,013 îë Major Streets The $1.1 million in funding includes the Heritage Road Bridge Replacement project, maintenance of infrastructure in Otay Ranch Village I, and Otay Lakes Road Widening, East ?H? Street to Telegraph Canyon Road. Phase I of the Heritage Road Bridge project involves preliminary engineering, design, and environmental work for the bridge and the adjoining roadway between Entertainment Circle and Nirvana Avenue. For the Otay Lakes Road project, staff will conduct an update of the 2006 Traffic Impact Study for this project, analyzing the impact of reduced tolls on SR- 125 on the proposed future phases, and reviewing the internal traffic circulation within Southwestern College, among other tasks. Local Streets The $9.25 million in funding includes the Willow Street Bridge Road widening and utility relocation, Third Avenue Streetscape Improvements, and major and minor pavement rehabilitation. In addition, the remaining funds from the $9.5 million Section 108 Loan from the U.S. Department of Housing and Urban development (HUD) have been committed for street improvements in the Castle Park area on Del Mar, Twin Oaks, and Alpine Avenues, via the formation of assessment districts. Funding of $150,000 is included for a Pavement Management Study which will further the development of the Roadway Management System, by addressing other roadway elements, besides pavement, on eligible roads. These elements include curbs, gutters, sidewalks, medians, parkways, traffic signals and street lighting. Two other projects, Castle Park Middle School ? Quintard Street Corridor Pedestrian Improvements and the Hazel G. Cook Elementary School Pedestrian Improvements will only proceed if State Safe Routes to School grant funding is awarded. Traffic The $890,000 in funding includes the Traffic Calming Program, Enhanced Traffic Calming Crosswalk Improvements at the vicinity of Montgomery Elementary School, and traffic signal modifications at various locations. A currently funded project, Signal Modification ? Anita & Industrial, is included in the RTIP for TransNet funding in FY13-14. The project also involves widening a portion of Industrial Boulevard. A new project, Traffic Signal Installation at Industrial Boulevard and Moss and Naples streets is also included in the RTIP for TransNet funding in FY13-14. These projects are tied to a SANDAG project to widen the trolley crossing at these locations. Staff is working with SANDAG to fund a portion of the costs; an agreement will be forthcoming to Council for consideration, which may move up these projects to FY12-13. An amendment to the RTIP will be needed. îê Yellow Building Management System (BMS) The City owns over one million square feet of public buildings including: libraries, recreation centers, fire stations, police station, and the Civic Center Complex. The upkeep of these facilities has historically been reactive with little or no preventive maintenance funding. The deferral of maintenance is becoming more visible to staff and the general public even in our newer buildings. Peeling paint and wall paper, broken or missing tiles, stained or worn flooring, are just the visible indicators of the deterioration that is occurring across our entire facilities inventory. Aging plumbing, HVAC systems, and roofing are less visible, but essential in keeping these buildings operational. The goal is to better manage these assets with dedicated funding for replacement of components or entire facilities when they reach the end of their useful life. Fire Stations 1 and 5 are in need of replacement. Built in 1954, Fire Station 5 was part of the Montgomery Fire District in the area, which was annexed by the City in 1985. This station is 57 years old and in an advanced state of deterioration. This fire station is past its useful life, and needing constant repair, that has been brought on by the lack of funds to preserve and extend the life of the asset. Fire Station 5 is currently in need of a new roof and other major repairs. Fire Station 1 was built in 1948 and is 64 years old. This station also has structural damage and is in need of a new roof. Rohr Manor, a former residence converted to a community facility, was closed this past year due to its advanced state of deterioration. The structural integrity of the Manor has been compromised due to water and termite damage and an estimated $1 million would be needed to renovate the facility and bring it into compliance with the current building codes for public use. The Civic Center Library, the Parkway recreation complex, the Loma Verde Recreation Center and the Woman?s Club are among our oldest facilities. These assets have and continue to be heavily used by the community. Without substantial restoration investment over the next few years, these venues will reach a state where closure is necessary. Proposed Projects The appropriation for Building Management System (BMS) projects is $0. The single project type within the BMS is City Facilities. City Facilities The total is $0 because funds of $79,270 are being transferred from two completed projects to a new project, Facility Improvements at Loma Verde Recreation Complex in the same amount of $79,270. Significant repairs are needed to the doors and roof, and other areas. éé There will be a later appropriation to the Solar Photovoltaic Project Phase II project for the construction phase. New solar photovoltaic arrays will be installed at up to six City facilities, including Rohr Park, Loma Verde Center, the Civic Center, and Corporation Yard. éè Green Wastewater Management System (WMS) The City currently owns 20.8 MGD of treatment capacity in the Metropolitan Wastewater system (Metro) administered by the City of San Diego. The average daily flow this year has been 16.3 MGD. Per the 2005 Wastewater Master Plan, the City will need approximately 26.2 MGD at build-out. This ultimate demand will likely go down. At this time, the City is looking into several options to secure the ultimate treatment capacity required. These options include the purchase of additional treatment capacity from Metro and the construction of the City?s own treatment plant. The City will need additional treatment capacity in approximately 10 to 15 years with current growth projections (per GMOC) and water conservation efforts. Average Daily Flow Trend 28.00350,000 26.00 300,000 24.00 250,000 22.00 METRO Capacity (20.864 d) 200,000 20.00 18.00 150,000 16.00 100,000 14.00 50,000 12.00 10.000 Year Average Daily Flow (MGD)Treatment CapacityPopulation The City continues to focus on its Annual Sewer Rehabilitation Program, which expends approximately $1.0 million to $2.0 million annually for the replacement and rehabilitation of sewer pipes, connections between sewer mains and laterals, lift stations, access roads, and access covers. The City also utilizes standardized evaluation and ranking criteria in televising and evaluating the condition of sewers in order to ensure that the most critically impacted sewer infrastructure is replaced or rehabilitated first. Up to now, the funds collected from the City?s rate payers have been sufficient to maintain and operate the City?s wastewater collection system as well as to pay for the treatment of the wastewater. In order to ensure the future adequacy of the sewer funds, the City is currently undergoing a sewer rate case study that will propose the sewer rates for the next five years. One of the issues that could significantly impact the sewer rates for the City is the Point Loma Treatment Plant (PLTP) Secondary Treatment Waiver. In 2010, the City of San Diego was successful in obtaining a five-year waiver that allowed èì the continued operation of the PLTP at an advanced primary level of sewer treatment before discharging into the ocean. If San Diego is not successful in obtaining another waiver in 2015, the sewer rates for the City of Chula Vista will increase substantially. This increase will help pay for the upgrade to the PLTP to a secondary level of sewer treatment. Proposed Projects The second highest commitment of CIP funding is for the Wastewater Management System (WMS). The appropriation for Wastewater projects is $4,810,000, which represents 24% of the proposed CIP budget. The single project type within the WMS is Sewer. However, the discussion below is divided into the following two categories: Sewer Rehabilitation and Specific Sewer Improvements, and Sewer Pump Stations and Access Roads. Sewer Rehabilitation and Specific Sewer Improvements The annual Sewer Rehabilitation project for FY12-13 commits $1.5 million for citywide work. In addition, upsizing of the sewer pipe on Industrial Boulevard between Main Street and Anita Street will be undertaken to meet City operating standards for depth of flow. Growth Management Oversight Commission (GMOC) threshold standards have been exceeded on East ?H? Street between I-805 and Del Rey Boulevard, which was not expected because no significant new development has been approved within the area tributary to that system for a number of years. Therefore, staff is undertaking a broader study of the area to determine if faulty meter reading was the cause, before committing to this major $1.5 million project. Sewer Pump Stations and Access Roads Pump stations at Corral Court and Hilltop Drive will be rehabilitated, at an estimated cost of $550,000 and $400,000, respectively. Funding of $150,000 is being added to their budgets. The pump station at Max Field will be reconstructed at a cost of $300,000. Sewer access roads at various locations will be rehabilitated, at a cost of $400,000. The force main at the ?G? Street pump station on the Bayfront will be relined, at a cost of $300,000. èë Red Drainage Management System (DMS) During the last decade, the City has evaluated the condition of its storm drain facilities, which includes approximately 67,000 lineal feet of corrugated metal pipe (CMP) storm drain within the City limits. CMP storm drains have not been allowed for permanent use in the City of Chula Vista for over 20 years due to their more rapid deterioration as compared to other types of pipes, such as plastic and reinforced concrete pipes. In 2005, the City ranked the known CMP segments into 5 categories and produced a preliminary replacement cost as shown in the table below: CMP Storm Drain Replacement Category (as ranked in 2005) Feet Total Cost 1. Immediate Attention 2,342 $ 3,668,000 2. Action recommended in One Year 24,293 $14,373,000 3. Action recommended in Three Years 13,207 $ 6,392,000 4. Action recommended in Five Years 4,269 $ 982,000 5. Re-inspect in Five Years 22,984 $ 2,668,000 Due to the lack of dedicated funding, the City continues to be reactive in addressing CMP repairs, primarily after failure has occurred. Based on one-time funding from the issuance of Certificates of Participation (COP?s) for western Chula Vista, the CMPs identified as Priority 1 have been rehabilitated. However, 2, 3, 4, and 5 are being addressed on an emergency basis, either after failure has occurred or when failure is imminent. As CMP continues to age, it is becoming increasingly difficult to fund CMP replacement and rehabilitation work due to the increased cost of repair and unanticipated adjacent property damage. A total of $1.2 million in TransNet funds were appropriated in FY 2009-10. These funds were used to pay for 5 major emergency drainage projects in the roadway and in City easements within private properties. In FY 2011-12 an additional $150,000 was appropriated for citywide CMP repairs and $250,000 for a storm drain repair at Claire Avenue. These new allocations and a small balance from the original appropriation were used to fund a large emergency storm drain repair on F Street and unanticipated additional storm drain repair costs upstream of Claire Avenue. Failing CMP poses a high-risk liability to the City. On average, CMP repairs have ranged in cost from $400,000 to $2.7 million. The City averages 3-5 emergency repairs per year, but we anticipate failure rates will increase in the coming years. Proposed Projects The appropriation for Drainage Management System (DMS) projects is $1,364,000, which represents 7% of the proposed CIP budget. The single project type within the DMS is Drainage. çì Drainage A total of $850,000 in TransNet funds has been committed for CMP rehabilitation. This project is to address rehabilitation of CMP at specific locations, as well as for emergency repairs. General Fund monies of $514,000 have been allocated to the Bonita Canyon Repairs project, which has severe erosion problems. The City has submitted Vector Habitat Remediation Program grant applications to the County of San Diego to eliminate mosquito nesting in three drainage channels. The channels are located: south of the intersection of Reed Court and Main Street; at the southwest corner of ?C? Street and Fourth Avenue; and south of the intersection of Fresno Avenue and Main Street. The drainage studies will be aimed at redesigning the channels to stabilize them, minimizing environmental impacts and permitting requirements, and minimizing or eliminating standing and shallow water areas. If the County approves the grants, staff will bring forward a report to Council to amend the FY12-13 budget to appropriate the funds. The City will then apply for construction grants in the next grant cycle. çë Yellow Fleet Management System (FMS) The City owns and operates over 540 vehicles, from police cars to fire trucks to dump trucks. Maintenance of these vehicles is funded via the individual City department?s budgets that operate vehicles. Replacement of the vehicles is funded by the Equipment Replacement Fund, which the City Council established in 1985. The replacement cost of vehicles is based on the anticipated economic and useful life for the class of vehicle, the salvage value of the vehicle, and inflation. New vehicles are purchased from various funding sources, depending on the use of the vehicle. Proposed Projects There are no CIP projects associated with the purchase of new vehicles or the replacement of existing ones. çç Yellow Parks Management System (PMS) The City owns and operates 54 Parks covering more than 500 acres of land including amenities such as sports fields, lighting, play equipment, basketball and tennis courts, skate features, restrooms, parking lots landscaping, picnic areas and shelters. The preservation and rehabilitation funding for these assets predominantly is from the General Fund. Over the years, the City has also successfully competed for State Grants used for park improvements and received philanthropic donations. Unfortunately, all of these funding sources have been stressed with the economy and the actual maintenance investment has decreased in each of the last four budget cycles. As a result, the condition of the parks and amenities, throughout the system, is suffering visible deterioration. A study was presented to the City Council in 2000, which recommended appropriate staffing levels for adequately maintaining the parks system. Current staffing levels are down by 16 positions from the recommended levels. Additionally, critical needs are estimated to cost $405,000 and include tot lot replacements at Valle Lindo and Los Ninos Parks, tot lot soft fall replacements at various parks, repairs to steps that join Loma Verde Recreation Center to Rienstra fields, sidewalk repairs at Rohr and Tiffany Parks, jogging trail, restroom and a pump replacement at Rohr Park. Proposed Projects The appropriation for Parks Management System (PMS) projects is $2,335,000, which represents 12% of the proposed CIP budget. The single project type within the PMS is Parks. Parks The City is receiving $2.8 million in Proposition 84 State Parks Grant funds to design and construct the newly named Orange Park, south of the South Chula Vista Library, within an SDGE easement. The General Fund funds of $840,000, originally appropriated to the project, will be returned to the General Fund reserves, as the $2.8 million in funding will be sufficient to build all of the park improvements. A new project has been established for Citywide Park Improvements within SDG&E Rights of Way in western Chula Vista for $375,000, per the Memorandum of Understanding between the City and SDG&E from 2004. SDG&E funds are to be spent for park space within rights of way specifically in western Chula Vista. Exact locations have yet to be determined. Included in the City?s proposed Operating Budget is funding of $359,400 of State Housing-Related Parks Program grant funds as a minor CIP for improvements to Lauderbach and Eucalyptus parks, Norman Park and Parkway centers, and the Woman?s Club. Minor CIP funding is also included in the Operating Budget for improvements to Eucalyptus Park to be paid from annual lease payments by the American Legion. ïðð Yellow Open Space Management System (OSMS) The Open Space Districts and Community Facility Districts (CFD?s) were established with new subdivisions beginning in the 1980s. These funding mechanisms were established to ensure sustainable improvements in the natural and landscaped areas in and around the new developments. These fees were structured to allow incremental adjustment with inflation and have generally kept pace with the maintenance needs of the districts. However, Wild Land Fire prevention practices have evolved to higher standards. Specifically, vegetation management has become a safety concern. Many of the districts do not have enough funding to sustain the vegetation reductions needed to meet the new standards. City staff is forming a campaign to raise awareness of these safety concerns and to process a ballot in each of the affected districts seeking approval for fee increases to cover these unanticipated expenses. If the ballot fails, maintenance tasks in each area will be reprioritized to ensure that vegetation management is performed. This reprioritization will result in many open space management tasks being deferred and overall quality in the districts will suffer. Proposed Projects There are no projects included in the FY12-13 CIP budget. However, in the proposed operating budget for the Fire Department, funding of $133,000 in General Fund monies are budgeted, as matching funds to a Federal FEMA mitigation grant of approximately $385,000 for brush management and fire clearance. The funds will be used in the Rice Canyon Open Space area to create a 60-foot defensible space between the homes and the open space area. A contractor will be hired to perform the brush clearance, which will then be maintained by Open Space District contractors via District assessments. ïðì Yellow General Government Management System (MMS) Several years ago the City Council directed staff to evaluate City owned real estate assets in an effort to maximize their value by means of increased utilization or consolidation, revenue generation, or disposal through sale. Since then, many City facilities have been leased and private public partnerships have been established increasing revenues and providing services. For example, the Public Works Maintenance Facility on F Street was leased; generating revenues for services such as maintenance of City owned street medians which could no longer be maintained by City crews or contractual services due to the lack of General Funds. Currently, four tenants are generating approximately $115,000 in revenue annually. Forthcoming to City Council for its consideration is an agreement with a broker to market the Ken Lee building and available space a the Corporation Yard. The private rental of the Lauderbach Community Center for Quinceañeras on weekends is another example of a public-private partnership that has generated revenues which help maintain the facility and keep it open to the public. In addition, monies from the parking meters located in the City?s parking lots within the Downtown Parking District are collected by Ace Parking, via contract. Upgrades to the parking lots and parking structure are the City?s responsibility. Utility Undergrounding Districts are also included here, as the work is done by utilities agencies, such as SDG&E and AT&T. Finally, General Government also refers to general planning and information technology. Proposed Projects The appropriation for General Government System (GGS) projects is $205,523, which represents 1% of the proposed CIP budget. The single project type within the GGS is General Government. General Government Funding of $130,000 in Parking Meter Fund monies is included for resealing of the parking lots and improvements to individual parking meters located within the Downtown Parking District. Remaining funds are for advance planning work by Engineering staff, and upgrades to software used by the Engineering division. One of the software programs is AutoCAD Civil 3D, which improves efficiency in the development of construction plans and allows the division to bring design work ?in-house?, and perform regional work in partnership with other agencies, thus leveraging resources and revenue-generating opportunities. There is no CIP funding for Utility Undergrounding Districts in the coming year. The City has approximately 164 Miles of aboveground electric distribution wires with an estimated cost to underground of $275 million. The Franchise Agreement with SDGE Allocation is $2 million per year from 20A Funds. Almost $40 million has been expended in undergrounding projects since the 1990?s. The most recent completed projects are the Phase I Bayfront project at $20 million, and Fourth Avenue from L Street to Orange Avenue and L Street from Monserate Avenue to Nacion Avenue, at ïðë $9.3 million. The City?s 20A fund allocation has a negative balance of ($9,629,977). According to Rule 20A, municipalities are allowed in incur debt up to five times the annual allocation. Since the City?s annual allocation is $2.0 million, this is within the five- year limit ($10.0 million) allowed by the Public Utilities Commission (PUC). However, it means that, until at least next year, the City cannot currently borrow ahead any additional funds to construct additional undergrounding facilities unless allowed by a revised agreement with SDG&E. In an effort to contain undergrounding construction costs, the City of Chula Vista as well as several other local agencies formed a Utility Undergrounding District subcommittee to meet and discuss policies and various other methods for controlling underground utility district costs so that additional conversion districts can be funded in the future. Future conversion districts may be established and constructed differently than how we have done previous districts. A letter to the California Public Utilities Commission (CPUC) was sent on May 17, 2011 for CPUC clarification of additional local agency eligible reimbursable expenses. ïðê REGIONAL PROJECTS The City of Chula Vista CIP includes funding for several studies related to regional projects. It does not include total costs of regional projects funded or led by other agencies such as Caltrans or SANDAG. However, City staff often partners or gets involved in the delivery of these projects since they provide a direct benefit to the community and sustainable infrastructure. The following is a summary of various projects: Interstate-5 Multi-modal Corridor Study - In an effort to identify all transportation related improvements needed along, across and within the four-mile long Interstate-5 and rail corridor in Chula Vista, the City has combined efforts with Caltrans, Metropolitan Transit System (MTS) and SANDAG to undertake this planning level study. This study will identify and prioritize needed transportation improvements that will improve mobility and goods movement within the study area bounded by SR-54 and Main Street. TransNet and two Federal grants fund the study. Planning level study findings have already been included in the 2050 Regional Transportation Plan adopted by SANDAG in October 2011. The Blue Line Improvement Corridor - SANDAG has current freight rail improvements throughout the Blue Line corridor that are in various stages of design and/or construction. These planned improvements in the City should be completed by end of FY13/14, and include making improvements to the rail siding south of Anita Street to provide a new rail over-crossing at Main Street. In addition to the roadway and freeway network, Light Rail Trolley (LRT) maintenance upgrades at all Chula Vista at-grade rail crossings will begin by MTS/SANDAG in FY 12/13 and take a couple of years to complete. The work includes the following locations and scope: E Street, F Street, H Street, J Street, L Street, and Palomar Street ? SANDAG will be improving all rail crossings including upgrading railroad equipment ? SANDAG will widen pedestrian crossings to match street width ? SANDAG will make improvements to trolley station platforms to accommodate new phased-in low-floor trolley cars ? SANDAG proposes to phase the work, starting at E Street and then work southwards Moss Street and Naples Street ? The California Public Utility Commission (CPUC) is requiring a new traffic signal at each crossing, due to rail improvements and proximity to intersection with Industrial Blvd ? City of Chula Vista is working with SANDAG on cost sharing at these two locations (see TF383) Anita Street ? SANDAG will be improving rail crossing including railroad equipment ? SANDAG will widen crossing to match street width to east ? City of Chula Vista will upgrade existing traffic signal ? City of Chula Vista will widen Industrial Boulevard north of Anita Street ? CPUC is requiring crossing improvements that include a raised median on Anita Street, east of the intersection with Industrial Blvd. ïïì Planning for ultimate rail corridor improvements such as grade-separation of the LRT at each of the three trolley station sites in Chula Vista is underway with the LRT Improvement Study. Said LRT study will be completed in early FY13. Final recommendations from the LRT Improvement study will be incorporated into future regional plans and as individual projects into the Western Transportation Development Impact Fee (WTDIF) program and the CIP program. This study will serve to identify an accurate project description for a future LRT grade-separation Environmental Impact Report (EIR) that will commence in FY12/13 and be completed in FY13/14. The Palomar Street crossing is the highest priority LRT grade-separation project within Chula Vista. The H Street and the E street locations rank second and third below the Palomar Street location, respectively. The South Bay Bus Rapid Transit (SBBRT) project ? The SBBRT project, coordinated by SANDAG, is expected to coincide with the Caltrans I-805 Direct Access Ramp project. SANDAG, as the project manager, will design and build a 21-mile BRT line between the Otay Mesa Port of Entry and downtown San Diego via eastern Chula Vista, I-805 and SR-94. The eastern Chula Vista section extends from the intersection of East Palomar and Oleander through Otay Ranch Town Center and the Millennia Project to SR-125. City staff is in discussions with SANDAG staff to provide design and surveying for the portion of the project within the Otay Ranch Shopping Center and Birch Road. An agreement with SANDAG is expected this summer. The project will include arterial "transit only" lanes, transit signal priority, special shoulder lanes for busses-only on the freeway, and enhanced customer amenities. The SBBRT project will be in operation in FY2013-14 to coincide with the opening of the I-805 Direct Access Ramp project at East Palomar Street. The Environmental Impact Report (EIR) will be out for public review in summer 2012, covering the entire proposed 21-mile route. State Route-125 (SR-125 ) ? In December 2011, SANDAG purchased the lease to operate the SR-125 toll road (South Bay Expressway). SANDAG has already announced three toll reduction options at their Transportation Committee meeting of May 4, 2012. The SANDAG Board of Directors will finalize the recommendation in late May or June. Shortly thereafter, SANDAG expects to make an announcement and process to lower tolls by summer 2012. As SANDAG completes its transition with South Bay Expressway, city staff will work with Caltrans and SANDAG to pursue construction of the northbound off-ramp and the southbound on-ramp at the San Miguel Ranch subdivision. City staff will be providing cost estimates for completing these ramps and work with Caltrans and SANDAG to agree on financing and expediting completion of this work. For more information, including a list of frequently asked questions, visit www.sandag.org/southbayexpressway At the south end of the toll road, City staff is also working with Caltrans and the development community to determine the ultimate on-ramp and off-ramp needs and geometric configurations where the future Rock Mountain Road and Otay Valley Road local streets eventually will cross the SR-125 corridor. Bayshore Bikeway Project ? The City will begin a preliminary engineering study for the segment between E and H Streets, ïïë working with SANDAG and a consultant. The multi-purpose bike path segment between H Street and Palomar Street was completed by SANDAG in March 2012. The City of San Diego is responsible for working with SANDAG on the segment south of Palomar Street to Main Street, which is currently in the environmental and design phases. Future segments of the Bayshore Bikeway along the Chula Vista Bayfront waterfront will be part of the development of that area and a general alignment of that facility can be seen on the City?s 2011 Bikeway Master Plan map. ïïê GLOSSARY OF FINANCE AND BUDGET TERMS Accrual Basis of Accounting ? The accounting basis used by the City by which transactions are recognized when they occur, regardless of the timing of cash receipts and disbursements. Accounting System ? The collective set of records and procedures used to record, classify, and report information on the financial status and operations of the City. Accounts Payable ? Amounts owed by the City to external entities for goods and services received. Accounts Receivable ? Amounts due to the City from external entities for goods and services furnished. Adopted Budget ? The title of the budget following its formal adoption by resolution of the City Council. Amended Budget ? The title of the budget version that includes all amendments to the Adopted Budget approved by Council throughout the fiscal year. Appropriation ? A legislative act by the City Council authorizing the expenditure of a designated amount of public funds for a specific purpose. Asset Management ? A systematic approach to getting the most use/service from infrastructure investments. Audit ? An examination of City records and accounts by an external source to check their validity, propriety, and accuracy. Bond ? A certificate of debt issued by a government or corporation guaranteeing payment of the original investment plus interest by a specified future date. Budget ? A spending plan and policy guide comprised of an itemized summary of the City?s probable expenditures and revenues for a given fiscal year. Capital Expenditures - Expenditures related to the acquisition, replacement, or improvement of a section of Chula Vista?s infrastructure. Capital Improvement Program ? The long-range systematic construction plan designed to foresee and address the City?s future capital infrastructure needs and expenditures within a prioritized framework. Capital Project ? Any major construction, acquisition, or renovation that increases the useful life of the City?s physical infrastructure assets or adds to their value. Debt Service ? Payment of interest and repayment of principal to holders of the City?s various debt instruments. Depreciation ? The expense incurred with the expiration of a capital asset. ïîï Direct Costs ? Operational expenditures exclusive to a specific service or program. Discretionary Revenue ? Revenues that are generated by general or specific taxing authority such as Property or Sales Taxes. Encumbrance ? The designation of appropriated funds to buy an item or service. Fiscal ? Of or pertaining to the finances of the City. stth Fiscal Year ? The twelve-month period beginning July 1 and ending June 30 of the subsequent calendar year. Fixed Assets ? An asset with a useful life greater than three years. Full-time Equivalent Positions ? The conversion of a part-time, temporary, or volunteer positions to a decimal equivalent of a full-time position based on an annual amount of 2,080 hours worked. Generally Accepted Accounting Principles ? A uniform set of minimum standards for external financial accounting and reporting. Gann Appropriation Limit ? A State of California mandated appropriation limit imposed on local jurisdictions. General Fund ? The funds necessary to sustain the Operating Budget. General Plan ? The fundamental policy document that guides the City?s future growth and development. See General Revenue ? Discretionary Revenues. Grants ? A contribution by a government or other organization to provide funding for a specific project. Grants can either be classified as capital projects or operational, depending on the specific restrictions and requirements of the grantee. Indirect Cost ? Costs that are essential to the operation of the City but not exclusive to any specific service or program. Indirect costs are primarily associated with support departments such as City Clerk, City Attorney, Administration, Management Information Systems (MIS), Human Resources, and Finance. Infrastructure ? Basic physical assets such as buildings, streets, sewers, and parks. Interest Expense ? Interest costs paid by Chula Vista on loans and bonds. Liability ? Debt or other legal obligations arising out of past transactions that will be liquidated, renewed, or refunded at some future date. Memorandum of Understanding ? A document detailing the outcomes of labor negotiations between the City and its various bargaining units. ïîî Municipal Code ? A collection of ordinances approved by City Council. Operating Budget ? Costs associated with the on-going, day-to-day operation of the City. Ordinance ? A formal legislative enactment by the City Council. Other Expenditures ? All budgeted expenditures that do not fall into one of the three primary expenditure categories: Personnel, Supplies and Services, and Capital. Personnel Services Expenditures ? Salaries, wages, and benefits paid for services performed by City employees. Program Revenue ? Revenues generated by a given activity or line of business. Proposed Budget ? The title of the budget prior to its formal adoption by resolution of the City Council. Reserves ? The portion of the General Fund balance set aside for contingencies. Resolution ? A special order of the City Council that requires less legal formality than an Ordinance. Spending Plan ? A preliminary budget approved by City Council contingent upon subsequent adoption of appropriations. Supplies and Services Expenditures ? Expenditures for supplies required for the daily operation of the City and for contractual and professional services. Yield ? The rate of return earned on an investment. ïîí INDEX CIP No.Project NamePage BMS - Building GG206Solar Photovoltaic Project Phase II70 GG207PIMA Institute - Animal Care Facility80 GG219HVAC Energy Retrofits II81 LB144South Chula Vista Library Roof82 PR315Facility Improvements at Loma Verde 83 Recreation Complex DMS - Drainage DR189Bonita Canyon Repairs96 DR193Storm Drain Pipe Rehabilitation Project97 For FY 2013 GGMS - General Government OP202CIP Advanced Planning107 OP206Automation - AutoCAD Upgrade109 OP208CIP Mgmt & Equipment Purchase111 OP212Downtown Parking District 113 Improvements PMS - Parks PR311Orange Ave Library Park Site101 PR314Citywide Park Improvements within 102 SDG&E Rights of Way PR316Prop 84, Orange Park103 RMS - Roadway GG214Induction Lighting - Residential Street 27 Lights OP219Pavement Management System28 ïîì CIP No.Project NamePage 29 STL261Willow Street Bridge Widening 30 STL291Fourth Avenue Sidewalk Improvements (RAS) STL306Southwestern CV Street Impvt Program31 STL342Second Avenue Improvements-Naples 32 Street to Palomar Street 33 STL362Third Avenue Streetscape Improvements STL364Sidewalk installation along Naples St35 STL375Enhanced Traffic Calming Crosswalk 36 Improvements at the vicinity of STL379Alpine Avenue Improvements - Naples 37 St. to Oxford St. STL384Willow Street Bridge Utility Relocation38 STL385Del Mar Avenue Improvement -Naples 39 Street to Oxford Street STL386Twin Oaks Avenue Improvements, 40 Emerson Street to Oxford Street STL387Otay Ranch Village 1 AD 97-2 41 Maintenance STL388Pavement Minor Rehabilitation FY2012-42 13 STL389Castle Park Middle School - Quintard 43 Street Corridor Pedestrian STL390Cross Gutter Rehabilitation @ Various 44 Locations FY 12-13 STM355Otay Lakes Road Widening, East "H" St. 46 to Telegraph Canyon Rd. STM364Heritage Road Bridge Replacement 48 STM369Bikeway Facilities Gap Project49 STM373Pavement Major Rehabilitation FY 12-50 13 STM374Heritage Road - Olympic to Main 59 TF274Traffic Count Station and Maintenance 60 TF319Signal Modification - Anita & Industrial 61 TF321Citywide Traffic Count Program62 ïîë CIP No.Project NamePage TF325Transportation Planning Program63 TF327Neighborhood Traffic and Pedestrian 64 Safety Program TF332Signing and Striping Program65 TF344I 805 Direct Access Ramp East H Street 66 and East Palomar Street TF345Traffic Calming Program67 TF350Traffic Signal System Optimization68 TF354Traffic Congestion Relief Program69 TF356Otay Mesa Transportation System70 TF359SR54 Corridor and Arterial Operations71 TF366Traffic Signal and Streetlight Systems 72 Upgrade and Modification Program TF376Traffic Signal Modification at Third 73 Avenue and "K" Street Intersection TF382Traffic Signal Modifications at Third 74 Avenue and Naples Street TF383Traffic Signal Installation at Industrial 75 Boulevard and Moss Street and TF384Hazel G Cook Elementary School 76 Pedestrian Improvements WMS - Wastewater SW263Anita Street Sewer Improvements86 SW264Corral Ct Pump Station Rehabilitation87 SW269Hilltop Pump Station Rehabilitation88 SW274East H Street Sewer Main Upsize89 SW275Reline Force Main @ G St Pump Station90 SW276Sewer Rehabilitation Project for FY 201391 SW277Sewer Access Road Rehabilitation 92 Project for FY 2012-2013 SW278Max Field Pump Station Reconstruction 93 Project ïîê