HomeMy WebLinkAboutReso 1968-4810RESOLUTION NO. 4810
RESOLUTION OF THE CITY COUNCIL OF T~iE CITY OF CHULA VISTA
APPROVING AMENDED AGREEMENT BETWEEN THE CITY OF CIIULA
VISTA AND GRIFFENHAGEN-KROEGER, INC., FOR PERSONNEL TESTING
SERVICES AND AUTHORIZING TIIE MAYOR TO EXECUTE SAME
The City Council of the City of Chula Vista c:oes hereby
resolve as follows:
WHEREAS, the existing agreement by and between the City of
Chula Vista and Griffenhagen-Kroeger, Inc., for personnel testing ser-
vices, dated July 1, 1966, has been in effect since said date and the
services provided thereunder have been satisfactory to the City, and.
GaIIEREAS, the costs of. said services in the sum of SIXTY-FIVE
DOLLARS ($65.00) a month for a retainer fee have been increased to
SEVENTY DOLLARS ($70.00) a month to cover the consultants' higher
costs of test preparations and the development of new testing materials
to meet increasing demands for more tecrinical tests, especially in the
professional and law enforcement fields, and
GdHEREAS, it is recommended by the Personnel Officer that said
agreement be amended to reflect said increase in retainer fees.
NOGV, THEREFORE, BE IT RESOLVED by the City Council of the City
of Chula Vista that that certain agreement between the City of Chula
Vista, a municipal corporation, and Griffenhagen-Kroeger, Inc., a cor-
poration, for personnel testing and examination. services, dated the
2nd day of July , 19 68 a copy of wlli ch is attached hereto
and incorporated herein, the same as though fully set forth herein be,
and the same is hereby approved.
BE IT FURTHER RESOLVED that the Mayor of.. the City of Chula
Vista be, and he is hereby authorized and directed to execute said
agreement for and on behalf_ of said City.
Presented by
Approved as t
~.orm by
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erg, ity Atto
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Gary Fo s, Personnel Officer George D L
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ADOPTED AT"D APPROVED by the CITY COUT?CIL of the CITv CF C~'_iLA j!1 ~ I''~
CALIFOR~IA~ this grid day of July , 1968 , by the iollc::~in~ ,.~Jt~~`,
to-wit:
AYES: Councilmen McAllister, Scott, Sylvester, Hamilton, McCorquodale
P?AY~S: Councilmen None
A~SEP~T: Councilmen
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Mayor of the itv of C1.u" a VJ -;ta
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ATTEST ~-~~ i_. . ~..:. ~.~- ~ Ge.~~ .~L
-- Ci tv Clerk
STA`TL Or CALIFOP.NIA
COwT~;i~' OF SAI' DIF~GO ) sse
CITY OF CHULA VISTA
I, ?'ED'NET~~? P, CA?~~PBRLL, City Clerk of the City of Chula ~~'ista, Ca.liro;nla,
DO iiEFr'.pY CERTIFY that the above and foregoing is a full, true and corrsc~ c.»-; ~~t
and that the same has not been a-:er_d d
or r`realed,
1 ~r1'T~ P
City Cler=:
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AGREEMENT
THIS AGREEMENT, made and executed this 2nd day of July
1968 by and between the CITY OF CHULA VISTA a political
subdivision of the State of California, hereinafter referred to as CLIENT
and GRIFFENHAGEN-KROEGER, INC., personnel and management consultants,
hereinafter referred to as CONSULTANT,
WITNESSETH:
WHEREAS, the CLIENT is required to conduct examinations to determine
the merit and fitness of applicants for appointment; and
WHEREAS, written tests are generally employed in such examinations;
and
WHEREAS, the preparation and scoring of such written tests requires
specialized staff and resources not regularly employed by the CLIENT; and
WHEREAS, the CONSULTANT provides such staff and resources at a cost
below that which could be duplicated by the CLIENT, and is skilled and
experienced in rendering such service;
IT IS HEREBY MUTUALLY AGREED AS FOLLOWS:
1. The CONSULTANT will furnish as requested a complete testing
service, embracing the preparation and scoring of written tests for
the CLIENT under its employment service.
2. The CLIENT will notify the CONSULTANT of tests needed at least
thirty (30) days prior to the proposed testing date and will supply an
official specification describing the class and will supply other
appropriate information. In case of an emergency, the notification period
may be shortened by mutual agreement. If the CLIENT requests a test for
an unusual classification or requests one with special content, the
CONSULTANT reserves the right to extend the test preparation time to
accommodate the additional work involved, with prompt notice to the
CLIENT.
3. The CLIENT will notify the CONSULTANT of the number of booklets
required for each test at least nine (9) calendar days prior to the
scheduled testing date, and the CONSULTANT will send the booklets together
with needed instructions for the administration of the test.
Page 1 of 5
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4. The CLIENT will return all test booklets, used and unused, and
all instruction material to the CONSULTANT within thirty (30) days
following the test administration date. In addition,
a. Test materials retained by the CLIENT in excess of the
thirty (30) day return period will be considered as being
retained for continuous use and will be charged according
to 8(b)(1) of these provisions.
b. Tests prepared for continuous use may be retained by the
CLIENT for a period of one year or for such additional
period of time as may be granted by the CONSULTANT.
c. In the event that this contract is terminated, all test
materials provided by the CONSULTANT will be immediately
returned by the CLIENT.
5. It is agreed that all testing materials furnished, except for
used answer sheets, remain the property of the CONSULTANT and that these
materials will not be reproduced or made available to anyone other than:
a. Qualified applicants for the purpose of taking the test and
of reviewing the materials as authorized by the regularly
adopted rules of the CLIENT.
b. Officers who are directly responsible for the testing program.
c. Persons who are mutually considered by the contracting
parties to have a legitimate interest in the test content.
6. The CONSULTANT will score the tests if requested and will send
the results plus the candidates' answer sheets to the CLIENT within
ten (10) days after receipt of the papers; provided that in the event
of a large number of candidates, or if technical problems or written
exercises must be evaluated by specialists, the CONSULTANT reserves the
right to extend the period to accommodate the additional work involved,
with prompt notice to the CLIENT.
7. The CONSULTANT will be cognizant of the apparent local conditions
and needs of the CLIENT in orienting test designs and test content, and
will observe the regularly adopted rules of the CLIENT with respect to
the preparation and scoring of tests.
8. In compensation for this service, the CLIENT agrees to pay:
a. A monthly sum or retainer of 70 payable in advance,
to cover the cost of maintaining a competent staff of
specialists and a file of test materials for the benefit of
the CLIENT. This sum reflects a unit test preparation price
of 70 and includes the preparation price for ONE
test(s). The monthly retainer will be billed during a
contract year only until 12 tests have been delivered
to the CLIENT.
Page 2 of 5 ~~~~~~
(1) If the CLIENT orders 12 or fewer tests for a
contract year, the CLIENT will incur only the obligation
specified in 8(a) above.
(2) If the number of tests delivered for a contract year
exceeds 12 the CLIENT will only be obligated
for the amount which results from multiplying the total
number of tests delivered for the year by the unit test
preparation price. This amount includes the sum of
the monthly retainers billed for the contract year.
(3) If the number of tests delivered during any month exceeds
the minimum number covered by the monthly retainer, the
monthly billing will reflect the amount which results from
multiplying the total number of tests delivered during the
month by the unit test preparation price, less any
accumulated retainer credits.
b. The following amounts to cover the costs of indicated test
designs and uses:
(1) Tests prepared for continuous use by the CLIENT will be
charged at 1-1/2 the unit test preparation price.
(2) Combined tests having overlapping materials and designed
to test for two or more classes or options will be
charged at 3/4 the unit test preparation price for each
class or option tested.
c. Duplication costs of seventy-five cents (75~) for each of the
first fifty (50) booklets of each test ordered, and fifty
cents (50~) for each additional booklet; provided that the
minimum charge for any test ordered will be fifteen dollars
($15.00).
d. The following amounts to cover the cost of scoring:
(1) A charge of thirty cents (30~) for scoring each
candidate's multiple-choice answer sheet; provided that
a minimum charge of $1.50 will be made for each test
scored.
(2) A charge of one dollar ($1.00) for scoring each technical
problem or written exercise requiring professional level
evaluation and scoring.
e. The following amounts to cover the costs of special services:
(1) If the CLIENT requests that special test questions be
prepared from local ordinances, regulations or other
special materials, a charge of $2.50 will be made for
preparing each such question.
Page 3 of 5
(2) If the CLIENT orders a test and requests that a review
copy be prepared, a charge of twenty dollars ($20.00) will
be made, and this will be in addition to the unit test
preparation price. A review copy must be requested at the
time that the test is ordered initially, and the parties
should reach an understanding on proposed dates as to when
the review copy will reach the CLIENT and when it will be
returned to the CONSULTANT.
(3) If the CLIENT requests the CONSULTANT to prepare written
recommendations in answer to protests of test questions
submitted by candidates, a charge will be made equal to
one-half the actual costs of preparing the recommendations.
The CONSULTANT is willing to absorb one-half the costs
as long as the CLIENT has pre-screened those protests
which are undocumented or inappropriate. If these are
not screened out, then the CLIENT will have to absorb the
full actual costs of preparing the recommendations.
(4) If the CLIENT requests that test materials be sent to other
test administration centers arranged by the CLIENT, a charge
of two dollars ($2.00) will be made for each center, to cover
packaging and shipping costs. If the CONSULTANT is requested
to make the arrangements for other test centers, a charge of
ten dollars ($10.00) will be made for each such center and
this will include packaging and shipping costs.
(5) If the CLIENT cancels a test order within two weeks of the
proposed testing date, the CONSULTANT reserves the right to
make a charge equal to one-half the unit test preparation
price, to cover preparation costs incurred.
(6) If the CLIENT submits a revised booklet count within the
nine (9) day period preceding the scheduled testing date,
the CONSULTANT reserves the right to make a charge of
fifteen dollars ($15.00) to cover costs of reassembling
test materials, and a normal duplication charge will also
be made for the additional booklets.
(7) If the CLIENT requests testing services not contained
within these provisions, details and costs of such
services must be agreed upon in advance.
9. This agreement shall be effective on the date mutually agreed upon
by the parties as specified below and for a period of one year thereafter,
and shall be automatically extended for periods of one year unless terminated
by thirty (30) days written notice by either party to the other party.
Page 4 of 5
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10. This agreement will be effective beginning the First
day of July 1968 .
WITNESS THE EXECUTION HEREOF AT CHULA VISTA California.
CLIENT
B
y ~~
By
CONSULTANT
i'
..- ; ~-;
ROBERT W. BATTEY '
DIRECTOR OF SELECTION SERVICES
GRIFFENHAGEN-KROEGER, INC.
By
ATTEST:
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Page 5 of 5
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s:rrc,tase~ is certifi.e~ copy of Council itesala~tioia
i~o. 4~1C3, together with copy of e~reernciat , ~;a,ti
pertrrirri.ri~ Ya persae.l testirr~, serv~.ces for the
City of Chub ~3i:ta.
Very truly ycnrs,
terwe i h ' . C.a s~i~~:. ~ 11
City Clerk