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HomeMy WebLinkAboutReso 1968-4791rorm ivo 3i~ Revco 8-67 RESOLUTION NO~ 4791 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS AND AWARDING CONTRACT FOR THE CITY'S ANNUAL REQUIREMENTS FOR LIBRARY BOOKS FOR THE FISCAL YEAR 1968-69 The City Council of the City of Chula Vista does hereby resolve as follows: WHEREAS, the following 3 bids were received and opened at 3:30 p.m. on the 24th day of May 19 68s in the Office of the Purchasing Agent of the City of Chula Vista for the City's annual requirements for library books for the fiscal year 1968-69 Discount Discount Tech. Discount Fair Vendor Trade Books & Text Books Trade Books H. R. Huntting 37.20 10% No flat discount Baker & Taylor 370 12% 3% Carl J. Leibel 36.60 12o 50 and WHEREAS, in addition to the discounts offered, consideration has been given to various other factors, such as past service to the City and shipping distances, in order to obtain the most advantageous bid to the City of Chula Vista, and WHEREAS, it has been recommended that said contract be awarded to the most qualified bidder, Baker & Taylor who has assured the City that he is a licensed Vendor in the State of California and can produce an acceptable performance bond. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby accept said 3 bids, and does hereby award the contract for said library books to Baker & Taylor ~~ to be completed ,in accordance with the specifications as approved by the City Librarian and Purchasing Agent of the City of Chula Vista- BE IT FURTHER RESOLVED that the Purchasing Agent _ of the City of Chula Vista be, and he is hereby authorized and directed to execute said contract for and on behalf of the City of Chula Vista. Presented by Approved as to form by Carl Stanley, Pu chasing Agent _1 George D Lindberg, City Atto ev ADOPTFP A"'D APPROVrD by the CITY COUNCIL of the CITv OI' C~`LiLH ~':i`~I'A CALIFORNIA, this 11th day of June 1968 , t`., the rolls--ins ~~,,tt_~, to-cait: AYE^: Councilmen Sylvester, Hamilton, Scott, McAllister i'AYES: Councilmen None ~?rS.?';T: Counci lnen McCorquodale 1 Mayor/of the City of C',ula `1; to pro tem r ~~~f~~~- Ci tv Cler~~ ~y~~ TAl": Or CALL FORii IA ) COJi~`.' :~F SA DIrGO ) s~, CITv GF CHULA VISTA ) I T'F1`?t'ET'? p, CA'.`'"PBFLL, City Clerk of the City of Chula Jista~ C~+] ~; ~~, - ; a, T_'O N-LRr+RY CERTIFY that the above and foregoing is a fu1.1, true and correct r_;~o-;~ of and teat the same has r_ot beep a-;:~r_dc:d ar r?r~aled, r,T3P; City Cler=~ ~ w n i - ~ ~ ~~/ ~' Bi,d No. 6--1g68-69 NOTLCE_TO KIDDERS NOTICE IS HEREBY GIVEN, that sealed proposals on a form obtained from the Office of the Purchasing Agent, 707 F Street, City of Chula Vista, California, will be received at said office until 3:30 P. M. on the 24th day of 2day 19 68 at which time said proposa s wi e pub iciy opened and read for furnishing to the City of Chula Vista: LIR~,P.,RY BOOKS for the City of Ch~.t7.a Vista Per pericd of July 1, 1868 throw Juna 30, 1869 as required. All bidders are hereby referred to the specifications, bidding instructions and re- quirements on file in the office of the Purchasing Agent for full details and descrip- tion of said products or materials required, and procedure in bidding, the same being by this reference incorporated herein. The City reserves the right to reject any or all bids or any portion of any bid, or to waive any irregularities or informalities in the bids or in the bidding, For further information and copies of specifications, bidding instructions and require- ments, apply to the City Purchasing Agent. No bidder may withdraw his bid fora period of thirty (30) days after the date set for the opening of bids. A 10% deposit of amount bid must accompany all bids. DATED: May 9, 1968 CARL STANLEY Purchasing Agent City of Chula Vista - 1 - Bid fJo. 6-2958-~q RID AND.UFFER TO CONTRACT CITY OF CHU~A VISTA, CALIFORNIA Purchasing Department 707 F Street Telephone: 427-3300 Ext. #265 The bidder, hereinafter sometimes ca?led Contractor, enters his/its bid and offers to enter into this contract with the CITY OF CHULA VISTA, hereinafter called City, this ____. ?4th Day of hia,v_ ,195£3, as follows Th'IS bid, and offer, when duly accepted by the City, shall constitute the contract betvreen the parties . In consideration of the payments and agreements herein mentioned to be performed by said City,. and under the conditions expressed herein and in the "Prooosal Require- ments", "Bid Forms" and the "Specifications" hereunto annexed and by this reference incorporated herein, Contractor agrees with the said City, at his crap proper cost and expense, to furnish - _ _ __._ .._~I.~IAR.ARY E{~OI;S _~s recta g,= ~d by the C~ #~_~ r C'rr~~t., ~ ~~~ -~ ±n~~~;.4d.` _-_ JuZv 1,~~58 through Jz~.~~~ q5g __ ` aescr~ ed herein as eta3 e in said Specifications' to the City of Chula 'dicta, -2- ~~1~~9/ Bid No. 6--1gb8-Eg PROPOSAL REQUIREME^d TS ONE: In the event this bid is duly accepted, the City shall ourchase, and does here- by purchase, from Vendor the said products and materials above described, according to the terms and conditions Herein contained and referred to, for the prices aforesaid, and hereby contracts to pay for the same as above set forth; and the said parties for themselves, their heirs, executors, administrators, successors, and assigns, do here- by agree to the full performance of the covenants herein contained, TWO: Vendor does hereby warrant that he !ill comply with ali lau!s of the City of Chula Vista, County of San Diego, State of California, and the Federal Government, respecting this sale of said goods, and does further ti~iarrant that he has good and sufficient title to the sa~~e and will suQr~ly title to the same, and does further warrant that the said goods sold hereunder are good merchantable quality and are suit- ed for the use for which they are intended THREE: Pa,y~ment shall not be made to Vendor until after delivery of the goods~s.. the City of Chula Vista, and the said Purchasing Officer of said City sha 1 bye not~if~ed of the time and place of said delivery. FOUR: Vendor shall be liable for less or damage to said-goods to delivery to and acceptance by the City of Chula Vista and its designated officer. FIVE: In all cases, wherever practicable, prices quoted should be net including all trade discounts. Cash discounts of less than 15 days will be considered neto Cash discounts when gi ~,°en wi 11 be figured from date of receipi: of i n'voi ces, provided com- plete delivery of the order has been made. If tests are necessary, cash discounts will be figured from date of acceptance of test report by the Purchasing Agent, SIX: BIDDER`S GUARANTY: All bids shall be presented un~Je-r sealed cover, properly identified as a bid, and shall be accompanied by either cashier's check, certified check, or bidder's bond, made payable to the City of Chula-Vista, for an amount equal to at least ten (1090) percant of the amount of said bid, and no bid shall be consider- ed unless such cashier's check, certified check, or bidder's bond is enclosed herewith. ~J ~~~ - 3 - Sid No. b-~I.ub8-69 Bid must. be signed by a responsible officer or employee, Please type Warne adjacent to signatut^e. Unsigned bide will be rejected. If Bidder is a Corporation, please imprint seal „n executed bid. Cit~r ~~~ill pay applicable Sales/Use Tax. Please do not include in Bid, BIQ FARM The undersigned he: re by offers, subject to all ~oecifications, terms and conditions contained herein, to supply as fo1loNJS: P ~C`F';~' i~k';~ ~y~r, IB~.1R8 .._~_.w~.~ .~.., I.. Trade Book„ 2. Tec]~ical and. 1'~ax~boo?-.o 3. Fair Ti•~:de Booka Terrnr~ 3%.~ ~u~lisher`s :,ibrdry__di.tions B'Idder-~r'endo~ ltie "~~ker ~ le.vl~r C~~. By (Signature`~~~Ce,,~ ~.(~!~" ~', ~- :arold ;,. ~:exton __ ~' ~~'.icEZ- resident For; Fzuni~hin~ ar.~ de1i-; ~ia~ ro Ul- s< ~ j~lay, ~, Q.~>>. ~.~.~. ',7i..ta ita.~l.-.c Ribrary, e:~ori~ the rogil3.:te~;Qx,ts far I,IBrc.~:,l'~ BGG fo:i the Cit;~ of CYra1.r his:<;,a for a period of ore yeas, b;~gir~ninv w~'u1q' I,, I,C-v ~;,.,_~ e~.dirJ ~'~r~~ 3C, I.~~;, 3.n. acaaxc?a.:zc~ vr3.th attocr~Qd szrocif'ic~ticns, sstim~~,t~: ~ to e,~n4?^v:~~;:~te t;^~ ar.ourit of $53.OOC.00 a,ftaa c~i~co-~nto AxQ takea. hill Bi.dt~.~;r '~,e :~.1?.irk t:: cntex:a ~Lh4.e co:~t,ract, ~,t option of City: for an additior- ~:1. yce.,: ~ux~a.ea~ ida~~tics~?. tvr•Ll~? ._..._ . `~ e s _ _.. ,-..~,_..., GUAR1I~~EI!; GF G001) FA Ti 3 F~: =~t; ~~''~ ; $~t~fl. ~~ (gail?~~c~ to ~~?b~1.t ~±~.~~.r~.r_Lr~. Q:~ g;noc'. faith r~~,,~r void.. t;ha~ bites. ~V P~x~~,~;~p~, Sim, Propo~~1 r•3riuir~,:~:c~~:tr.1 Accepted this / ~~day o;~ _.~„-,--~ i9(~ CITY QF CHULA 'JIST J ~G~ Furci~as ; ng Agen ~ _.._.__._~. i,n alternate discount of 12,o is also offered on this cate~,ory. APPROXII~~E F~;c~r~T of ~ ar ar 80p 10~ 10~ ,cn,^ru1 .,anar er j"~~?p!"GVeC~ aS t0 ~ ty Attorney -- ~;_ ~ ~_ fit'- ~~9i BID PTO. 6--1G6$--E} SB~CIFIC.",T IONS F08 PURCF~„E OF I,II~+.RY BOOKS 1. This bid constitutes an ag;~•eemant to furnish books for the Chula Vista Public Library foy a period of one year, frcn July 1, 1965 to Jun® 30, 1969. and is based upon requiresents of said Library estia~,tad to ba appro~ime.taly tho c,~z~n of ~ 53,000.00. 2. Only those fires maintaining a stock of at least one million volume, at ono central location will be considered as aeceptable by th® City. 3. Th© bidder must make th~a first shi~ent of current trade books in stock within four ftii11 working days Pram the receipt of the order and said shipm~ant shall contain approximately 7~ of the quantity ordered.. ~• I'u].1 delivery of all books contained in the orr_Iar r~zst be completed witYr ~ ~5 ~s fron and aftez• th~3 date of the order, and the reasons for the failUra to perfoxL within the specified times shall ba immediately reported to the City Librarian. 5• A®tailad and accurrats reports shall be furnished on. any unavailable ite~na and there shall ba submitted. a couspleta report on all open items within 60 days of the date of the order. 6. Biddor shall agree to promptly answer any inquiries concerning the order ~rithin three days of tho receipt of said inquiry. All out-of-stock itoms shall ba foa•FPardea as e~editiously as poss3.b1®. 7. Books ordered five ~~ee~ks or Wore prior to publication shall be chipped by bidder at Iesst one full week before public~~tion. 8. It is essential that billings ba accurate and pro:~:pt, and repeated errors therein shall con;;,titute a basis for termination of the contract. 9• All books mutt confoz°ai to th3 recognized standaxda in regard to the quality of paper, printing arui bir~iing. 10. All books shall be adequately packaged to prevent da~aga in shipping ax!d to insure receipt of books in good con3itioz-. 11. Shipping chargss shall be prepaid or the asount of said charge shall bs deducted from the invoice. 1~• Bidder sha11 quota on threw classifications of books, as follows: Trade books, which includes fiction, mi$cellaneous non-fiction and ~uven~le, appro~iriat~ely 80~. ~~ -5- BIs~ ITrJ. 6--1g&8,69 SPFCIFICATIO2dS (Continued) Technical books, ~rhich include books on scientific stu3y and research, and Text Books, ~~hich include school or class books on any subject, approximately lOp. Books protected by Fair Trade agreements where the discount is set by the publisher, approximately 1Q~. 13• Bids rorill not be conaidsrett which are submitted by individual publishers. 14. The right is reserved to reject any or all bids, or to reject ax~p item or items therein and to waive technical defects. 1~. Bidder agrees to uraive any difference between actual amounts ordered and estimated quantities shown. 16. Bidder shall indicate wheter he can supply Library of Congress catalog cards or good actual sizQ facsimilQS thereof with each book and the price per card. 17. In reviewing bids For recommendation of approval, the City shall place greatest waigh~ upon the quotation for trade books which constitute ap- proximately 80,E of the total pu.~-chase. It is further understood that execu- tj.on of this contract does not prsclude diroct purcha,,e from publi.srers by the City in certain instant®s. ~~ ~~ ,~ l -b- STOCK COMPANIES ROYAL INDEMNITY COMPANY GLOBE INDEMNITY COMPANY NEWARK INSURANCE COMPANY q NEW YORK CORPORATION A NEW VORK CORPORATION A ryEW JERSEV CORPORATION East Orange, New Jersey QUEEN INSURANCE COMPANY OF AMERICA AMERICAN AND FOREIGN INSURANCE COMPANY A NEW YORK CORPORATION A NEW YORK CORPORATION THE LONDON & LANCASHIRE INSURANCE CO., LTD. ' ~ I~ SAFEGUARD INSURANCE COMPANY A CORPORATION OF GREAT BRITAIN A CONNECTICUT CORPORATION Hartford, Connecticut Executive Office: 150 William Street, New York 38, New York BID OR PROPOSAL BOND BOND N0. ~nuu1 .~11 ,ern h~ fl~rse ~rrsrnt~: That we, THE BAKER x TAYLOR CO, 380 Edison ti+iay Reno ~ iV evaca 89 502 ~ (hereinafter called "Principal', as Principal, and GLOBE I1~llE1~'iNITY CONIPAIIY, a corporation organized and existing under the laws of STATE OI' iVEW YORK ,and authorized to transact business in the State of CALL" ORIVTIA ,(hereinafter called "Surety's as Surety are held and firmly bound unto CITY OF CHITLA VISTA 707 "F" Street Chula Vista, California hereinafter called 'obligee" in the penal sum of ---FIVi~ THUUSAIVD THRlr; HUiJDRED AND 1V0/100`l'HS- - - - - - - - - - Dollars ($ 5 ~ 300 ~ QO) lawful money of the United States of America, for the payment of which, well and truly to be made, Principal and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. ~~? runditinn of t(1{9 D~tll~a2tgri ~ eut~l that if said PRINCIPAL, will within the time after written notification of acceptance of Principal's bid for SUPPLY £ OOKS day of Nlay A.D. 19 6~ THE BAKIJR ~ TAYLOR C0. -~SEAL~ BY ~, -, jSEAL] GLOBE IdllET~VITY COMPANY ~SEAL~ Surety UAL C . JENS L1V Attorney-in-fact ~ ~ 9i and in accordance with the terms of said proposal and acceptance enter into a contract for the completion of said work and give the required bond or bonds with good and sufficient surety for the faithful performance thereof then this obligation shall be null and void; otherwise to remain in full force and effect. BID OR PROPOSAL BOND No. Name o Compaay ~~(A4 c~BF '~OR-M~ EXECUTIVE OFFICE 150 William Street, New York 38, N. Y. ON BEHALF OF /'riuciJ~a! IN FAVOR OF Oblia; ee Amounl $ Date Issued w CF22145C STATE OF CALIFORNIA, ss. City and County of San Francisco on this_ _ 2LFth ___ day of i`iaY -- --. -- u, the year 19. ~'_~ ,before me, _ _ L.P. ZJi01~;HUUSL -, a Notary Public in and for the City and County of San Francisco and State LAL~ C . Ji~iJS;~1 aforesaid, personally appeared________________ _ _ _ _ known to me to be the person whose name is subscribed to the within instrument and known to me to be the Attorney-in-Fact of___ GL OL E Iid~E~iy ITS" C OI~iPAiJY -- - ------ end acknowledged to me that he subscribed the name ofrthec sad Company thereto as surety, and his own name as Attorney-in-Fact ~ - •~ i ~~ P. MOREHOUSE Nota ----------- 14-~- Via`, ry ublic ' and for said Cit and County of San Francisco and State. ~F42089-SF• }S ' ~~ { nil t' ~'~~ rl~al C - ~,' lfOPNIA y ~'M 't My Ccmr-Fission Expires Novemher 18, 1969 ~~f 79~ r.- _ _ -.-.-~, r~_ - -- ut~J~P,I~I!1..t_._ ~ :Division of Parents' Magazine Enterprises, Inc. N. Y. 04 '~y,, ~ti~ "!~DSD oou~o~ WESTERN DIVISION 380 Edison Way, Reno, Nevada 89501 TELEPHONE 702- 786 6700 .. ^ .~- f VICE PRESIDENT & GENERAL MANAGER HAROLD C. SEXTON i'`ay 17 , 1961 City of Ciiula Vista ittn: ',r. Carl ::=.tanley 1'urchasin~; :`,gent 707 F' Street Chula Vista, California Dear i~`r. ;:tUnley: 1e ap,~reciate the opportunity of submitting. a bid to the City of Cilula ~.'ista. !'he following; categories are riven to Further clarify the bid we are submitting. Thi^,D~ 3t;_i;:, 37 ~: Books oL this category are fiction, non-fiction, reference and some juvenile buolcs that are norr~~~,11y considered as trUde rnuterial. T}' 1' :: t_Cl_''._C.` ?~+`,;KS ^' .T IC: 37° ^;ooks of this category are considered as short discount books, wl;icl: include text, technical, reference, scientific and X11 university Lress books. <`.n alternate bid is also sub- mitted on this category and the discount offered would be e3 f 1~, t i :~ o on a 11 books . ~~'. Fi 'I'i~,~l;l"iJ r~i,~~~,~~ 3~0. F,oolcs of this category are normally considered as i:ublisher's library P,einf.or.ced ~:ditions. Thy ;raker ~. >ayl<,r Co. first o,~ened its doors for business in L£~28 and throughout the many years has attempted to vrovide their customers with the finest service ,possible. "ur new f:eno i~ivision has attempted to maintain this same Line name and to enable us to provide tl;e type of service our customers have became ac- CUStOmE'd, SJe have warehCiUS~'il :~VF3r L,Ow,C)C!~ bUUl:S COVE'rln~, SOme t~~,`~C?~ t1tl~S YUm OV~`r 1,=~JO ,)Ub11SheYS. ;~Ur k:,lbantiC StUCI: hri~ enabled us to provide thG fastest and most complete service of any book wholesaler in thevest. Oldest and Largest Book Wholesaler in the United States ;, _~ ,_Ir ri ~~;_, ~:~nce main let me tl.ank you fur the opportunity of submitting a bid to the City of Cicala Vista and we Hope you will find our bid acceptable. Sincerely, ~~G%~ ~3ruce i:. ~~ndresen `.ales ."«na~er ':destern i~ivision i~. , kCj ~/~~/ / T % %