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HomeMy WebLinkAbout2012/05/22 Item 18CITY COUNCIL AGENDA STATEMENT ~`~~ CITY OF CHULAVISfA MAY 22, 2012, Item ITEM TITLE: SUBMITTED BY REVIEWED BY: SUMMARY INTERIM REPORT ON THE FIRST PHASE OF THE POLICE DEPARTMENT PATROL STAFFING STUDY AND MANAGEMENT AND ORGANIZATIONAL REVIEW. CHIEF OF POLICE G~ ~~- ~B CITY MANAGER~S~ 4/STHS VOTE: YES ~ NO The City Council approved contracting with Matrix Consulting Group to conduct a Police Department Patrol Staffing Study and Management and Organizational review. Representatives from Matrix Consulting Group and the Police Department will provide an interim oral report to the City Council on phase one ofthe study regarding patrol division staffing. ENVIRONMENTAL REVIEW This proposed activity has been reviewed for compliance with the California Environmental Quality Act (CEQA) and it has been determined that the activity is not a "Project" as defined under Section 15378 of the State CEQA Guidelines because it will not result in a physical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is necessary. RECOMMENDATION That Council receive the oral presentation ofthe report. BOARDS/COMMISSION RECOMMENDATION N/A DISCUSSION On February 28th, 2011, the City Council approved a contract with Matrix Consulting Group to conduct a Police Department Patrol Staffing Study and Management and Organizational review. The study was bifurcated into two phases: the first phase is a study of the current 18-1 MAY 22, 2012, Item ~~ Page 2 of 2 patrol staffing levels; the second phase of the study will take an overall look at the Police Department organization and management structures, with an emphasis on identifying "best practices" and efficiencies, appropriate organizational structure and supervisory span-of- control, and make recommendations regarding staffing levels in each of the divisions of the Police Department. Representatives from Matrix Consulting Group will present their initial findings from phase one of the report. This will include an overview of the study, the methodology utilized, a discussion regarding proactive time and its importance for policing strategies, and the interim recommendations. Staff from the Police Department will present information regarding current staffing levels, projections ofstaffing levels over the next year, implementation ofthe recommendations from Matrix Consulting (including potential costs), and long-term strategic objectives. Staffwill return at the completion ofthe entire study with an overview ofthe second phase of the study, as well as a final report. Staff anticipates the final report to be completed by the end of August, 2012. DECISION MAKER CONFLICT Staff has determined that the action contemplated by this item is ministerial in nature and does not require the City Council members to make or participate in making a governmental decision, pursuant to California Code of Regulations section 18702.4(a). Consequently, this item does not present a conflict under the Political Reform Act (Cal. Gov't Code § 8'7100, et seq.). CURRENT YEAR FISCAL IMPACT The information in this report does not seek any decisions by the City Council at this time. The total cost to perform this study is $75,000, and is already included in the Fiscal Year 2012 budget. ONGOING IMPACT The ongoing fiscal impact of any decisions based upon this report are unknown at this time, and will be detailed should the City Council choose to make changes to the FY 2013 base line budget during the budget adoption process. ATTACHMENTS None. Prepared by Edward Chew, City Manager's Offzce 18-2 N N N O N ~_ ~_ ~^ O ~_ y7 ~ ~ -~'~ 0, ~ ~ ~ ~ ~~ ~ N ~ ~ ~- CD (!1 ~ _, ~ .o N O ~-F- ~ ~ _. _. ~ O V 1 ~ ~v ~ c~ ~~ c~ ~, _ ~, o ~ ~~ _~ ~- C2. 0 c~ .~. ~ ~~~ -,~, c..s -~ ~_ ~ -~ ~ ~ ~ ,~ ~ ~ ~ O ~ ~ ~ ~ ~ ~ ~ ~ (~ _ ~ O Q + , ~ ~ a ~ ~ ~ ~~ , ~ ~ ~ ~ ~ ~ ~ ~~ ~ ~ ~ o ~ o °' ~ ~ - ~' .~ ~ O ~ ~ ~ o o ~ o ~ Q ~ ~ a~ j ~' ~ ~ +r O W N ~ ~ ~ ~ Q v . p (Q ~ ~ t!1 ~ N ~ L ~ ~ ~ ~ ~ U U a ~ C70~ O~ ~O~ N ~~~ n~ ~~ ~~~ ~~ n~~ ~~~ ~~ ~~~ _. 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