HomeMy WebLinkAbout2012/05/22 Item 07CITY COUNCIL
AGENDA STATEMENT
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5/22/12, Item
ITEM TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ADOPTING A MAP SHOWING THE PROPOSED
BOUNDARIES FOR TWIN OAKS AVENUE BETWEEN
EMERSON STREET AND OXFORD STREET ASSESSMENT
DISTRICT NO. 2011-02, APPROVING- THE PRELIMINARY
ENGINEER'S REPORT, SETTING THE TIME AND PLACE FOR A
PUBLIC HEARING, AND ORD G THE INITIATION OF
BALLOT PROCEEDINGS
SUBMITTED BY: DIRECTOR OF PUBLIC WORKS
ASSISTANT DIRECTOR OF EN
REVIEWED BY: CITY MANAGER ~ `>
ASSISTANT CITY MANAGER ~~
4/STHS VOTE: YES ^ NO
SUMMARY
On October 11, 2011, by Resolution No. 2011-200, the City Council accepted a signed petition
from 13 of the 20 owners of residential properties along Twin Oaks Avenue between Emerson
Street and Oxford Street requesting that special assessment district proceedings be commenced.
Resolution No. 2011-200 also declared the City Council's intention to initiate proceedings to
consider the formation of an assessment district and directed the preparation of the required
Preliminary Engineer's Report for the proposed assessment district. Staff has completed the
Preliminary Engineer's Report. The proposed resolution would adopt an assessment district
boundary map, approve the Preliminary Engineer's Report, set the time and place for a public
hearing to consider the establishment of the Twin Oaks Avenue Assessment District, and order
the initiation of ballot proceedings regarding formation of the proposed Twin Oaks Avenue
Assessment District.
ENVIRONMENTAL REVIEW
The Development Services Director has reviewed the proposed activity, consisting of the
formation of an Assessment District, for compliance with the California Environmental Quality
Act (CEQA) and has determined that the activity is not a" Project" as defined under Section
15378 of the State CEQA Guidelines; therefore, pursuant to Section 15060 (c)(3) of the State
CEQA Guidelines the activity is not subject to CEQA. Thus, no environmental review is
necessary at this time. Although envirommental review is not necessary at this time, once the
scope of the individual project(s) to be funded has been defined, environmental review will be
required for each project and the appropriate environmental determination will be made.
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5/22/12, Item
Page 2 of 3
RECOMMENDATION
City Council approve the resolution: (1) adopting a map showing the proposed boundaries for
Twin Oaks Avenue Assessment District No. 2011-02; (2) approving the Preliminazy Engineer's
Report; (3) setting the time and place for a public heazing as July 17, 2012 at 4:00 p.m. in City
Council Chambers, to be conducted pursuant to the provisions of the Improvement Act of 1913
(the "Block Act") and Article XIIID of the Constitution of the State of California ("Article
XIIID"); and, (4) ordering the initiation of ballot proceedings in accordance with Article XIIID.
BOARDS/COMMISSION RECOMMENDATION
Not applicable.
DISCUSSION
The area proposed for the Twin Oaks Avenue Assessment District consists of Twin Oaks
Avenue between Emerson Street and Oxford Street. This is a Residential Street with a 60 feet-
wide right-of--way and is located within the Castle Pazk azea of the City of Chula Vista: The
Castle Park area is generally bounded by Third Avenue to the west, Hilltop Drive to the east,
Naples Street to the north, and Palomaz Street to the south. Existing improvements within the
proposed assessment district generally consist of asphalt streets with little or no street
improvements. There is no existing curb, gutter or sidewalk improvement on this street.
On October 11, 2011, the City Council accepted a petition requesting the formation of an
assessment district signed by the owners of 13 of the 20 properties located within the proposed
district azea. At that time, among other things, the City Council directed the City Engineer to
prepare the required Preliminary Engineer's Report for the proposed assessment district. Staff
has completed the Preliminazy Engineer's Report containing the preliminary design and cost
estimates for this proposed project, as well as the proposed Assessment District Boundary Map.
Preliminary Engineer's Report
This project consists of the construction of concrete curb, gutter, sidewalk, driveway aprons and
street pavement replacement along Twin Oaks Avenue between Emerson Street and Oxford
Street. Details of the cost breakdown and design considerations are included in the Preliminary
Engineer's Report (Attachment 1). This report includes a copy of the proposed boundary map
and the recommended construction cost payable by each included property. The total project
cost is estimated to be $700,000, of which the property owners' share is $59,330. The property
owners' share is the amount required to cover the cost of constructing concrete driveways and
aprons and the removal and/or relocation of private improvements from the public right-of--way
that will interfere with the new street improvements. All project costs will initially be paid
through aloes-interest United States Department of Housing and Urban Development (HUD)
Section 108 loan received specifically to fund full street improvements in the Castle Park azea;
this loan is being repaid using annual HUD Community Development Block Grant (CDBG)
allocations. All future assessment district payments will be deposited in the City's CDBG fund.
The City Council is being requested to review, amend (if desired or necessazy), and approve the
Preliminary Engineer's Report.
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5122/12, Item
Page 3 of 3
Public Hearin¢ and Ballotin¢
City Council is requested to set the time and place for a public hearing regarding the formation
of the District and the construction of the improvements, and to order the initiation of assessment
district balloting proceedings. If the resolution is approved, staff will mail notices of the public
hearing, together with assessment ballots, to all property owners within the proposed district at
least 45 days in advance of the public hearing, which would be held Tuesday, July 17, 2012 at
4:00 p.m. in the City Council Chambers. At the public hearing, property owners may present
objections to the proposed work in accordance with Section 5132 of the California Streets and
Highways Code and show cause why the proposed work should not be carried out in accordance
with previously approved Resolution No. 2011-200.
Additionally, by completing their assessment ballots, the property owners will have the right to
specify their support or opposition to the levy of assessments to finance the construction of the
concrete driveway aprons and the removal and/or relocation of their private improvements from
the public right-of--way that will interfere with the new street improvements: The property
owners have the option of revising their assessment ballots until the end of the public hearing.
These assessment ballots will include the maximum principle amount that each owner would be
required to pay. If the majority of property owners approve the levy of these assessments, the
City Council may then order the formation of the assessment district and the construction of the
improvements.
DECISION MAKER CONFLICT
Staff has reviewed the property holdings of the City Council and has found no property holdings
within 500 feet of the boundazies of the property that is the subject of this action.
CURRENT YEAR FISCAL IMPACT
The total cost of this project is estimated to be $700,000, of which the property owners will
repay an estimated share of $59,330. The project is funded by the Section 108 loan. In late 2006,
the City obtained approval for a Section 108 loan from HUD to fund street improvements in the
Castle Park neighborhood. Said loan will be repaid from the annual CDBG allocation.
ONGOING FISCAL IMPACT
Upon completion of the project and one-year contractor maintenance period, the improvements
will require only routine and normal maintenance of the street facilities and storm water best
management practices, the costs of which are expected to be lower than the costs of maintaining
the existing narrow, severely deteriorated asphalt roadway and graded dirt shoulders.
ATTACHMENTS
Attachment 1. Twin Oaks Avenue AD Preliminary Engineer's Report
Prepared by: Boushra Salem, Senior Civil Engineer, Public Works/Engineering Dept.
T:\Engineer\.AGENDA\CAS2012\OS-22-I2\TwinOal6 AD Accepting Eng Report CAS.doc
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ATTACHMENT "1"
PRELIMINARY
ENGINEER'S REPORT
For
TWIN OAKS AVENUE
SIDEWALK IMPROVEMENTS
1913 ACT
ASSESSMENT DISTRICT
AD 2011-02
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Background
The area being proposed for the Twin Oaks Avenue Assessment District consists of Twin
Oaks Avenue between Emerson Street and Oxford Street. This Street is designated as a
Residential Street with a 60-foot wide right-of--way and is located within the Castle Pazk
area of the City of Chula Vista. The Castle Pazk azea is generally bounded by Third
Avenue to the west, Hilltop Drive to the east, Naples Street to the north, and Palomar
Street to the south. Existing improvements within the proposed assessment district
generally consist of deteriorating asphalt streets with little or no other street
improvements. There are no existing curb, gutter or sidewalk improvements on this
segment of Twin Oaks Avenue.
On October 11, 2011, by Resolution No. 2011-200, the City Council accepted a petition
signed from 13 of the 20 owners of residential properties along Twin Oaks Avenue
between Emerson Street and Oxford Street requesting that special assessment district
proceedings be commenced for the purpose of financing the construction of curbs,
gutters, sidewalks and street improvements in accordance with the Improvement Act of
1913. Resolution No. 2011-200 also declazed the City Council's intention to initiate
proceedings to consider the formation of an assessment district and directed the
preparation of the required Engineer's Report for the proposed Twin Oaks Avenue
Assessment District.
Pursuant to Council Policy 505-1, Assessment Districts for the construction of infill street
improvements are to be formed with the participation of the City using either the
Improvement Act of 1911 or the Municipal Improvement Act of 1913, as enacted and
amended in the Califomia Streets and Highways Code and as amended by City
ordinances. The Assessment balloting process shall be conducted in accordance with
Article XIIID of the California Constitution (Proposition 218) or applicable State law.
According to this policy, the City will provide all engineering, inspection and
administrative services at no cost to the property owners. It is the City's responsibility to
relocate or replace all existing public improvements that would be in conflict with the
new improvements, including utilities, and costs associated with construction of the curb,
gutter and sidewalk, and street reconstruction. These costs would not be assessed to the
property owners. The property owners would be responsible to pay for all costs
associated with construction of the driveway apron serving their properties and for any
costs associated with the relocation of private improvements (only if private
improvements are located within the public right-of--way and in conflict with the new
public improvements).
Overall Design and Cost Estimate
The project area and general location of improvements aze shown on the attached Exhibit
"A", the Proposed Boundazy Map for Assessment District 2011-OZ, Twin Oaks Avenue
Page 1 of 5
Prelnninaq~ Engineer's Repor(
Turin Oaks Avenge AD ?011-OZ
7-5
Assessment District. The properties, which will benefit from these improvements and
would be a part of the district, aze as follows (Table "I"):
TABLL "i"
Assessor's Parcel Number i Property Address
619-181-01 1 1151 Twin Oaks Ave & 231-223 Emerson St
619-181-02 1 1155-1157 Twin Oaks Ave
619-181-03 1 1159 Twin Oaks Ave
619-181-04 1161- 1163 Twin Oaks Ave
619-181-06 1171 Twin Oaks Ave
619-] 81-06 1175 Twin Oaks Ave
619-181-07 1183 Twin Oaks Ave
619-181-08 ~ 1185 Twin Oaks Ave
619-181-09 1 191 Twin Oaks Ave
619-181-10 ~ 1195 Twin Oaks Ave & 230 Oxford St
619-172-IS 1184 Twin Oaks Ave
619-172-16 11182 Twin Oaks Ave
619-172-17 ~ 1180 Twin Oaks Ave
619-172-18 i t 176 Twin Oaks Ave
619-172-19 ~ 1170 Twin Oaks Ave
619-172-20 ~ l 166 Twin Oaks Ave
619-172-ZI I 1160 -1158 Twin Oaks Ave
619-172-22 ~ 1154
i Twin Oaks Ave
619-172-25 1152 Twin Oaks Ave & 239 Emerson St
The improvements includes reconstruction of the street asphalt concrete, construction of
monolithic curb, gutter and sidewalk, miscellaneous associated drainage facilities, and
storniwater treatment facilities. The sidewalk will be five feet wide and will match the
existing sidewalk at the north boundary of the Twin Oaks Avenue Assessment District.
Where driveways are located, a driveway apron will be constructed to provide a transition
between the street, the sidewalk, and the driveways.
Few properties have trees, fences, gates, or walls, which will need to be removed,
relocated or reconstructed to construct the proposed street improvements.
Total construction cost far the project is estimated to be $435,000. This estimate is
based on the preliminary design. City staff costs for design, inspection utility
Page 2 of 5
Pre(iminm7~ E~rgineer's Report
Twin Oaks Arenue AD ?011-02
~_6
relocation adjustment and associated soil testing aze estimated to be an additional
$265,000.
All project costs will initially be paid through aloes-interest United States Department of
Housing and Urban Development (HUD) Section 108 loan received specifically to fund
full street improvements in the Castle Pazk area; this loan is being repaid using annual
HUD Community Development Block Grant (CDBG) allocations.
Method of Annortionment
The City of Chula Vista has offered the Castle Park area property owners an incentive to
form Assessment Districts for the installation of street improvetents. The City would
pay for replacement of existing improvements and City staff costs related to planning,
design, surveying and constuction inspection. Property owners would be required to pay
for driveway aprons and for removal and/or relocation of any private improvements
within the City right-of--way. The property owners' responsibility is estimated to be
$59,330 of the total project cost.
Costs must be apportioned to each property based on the area of the driveway aprons
along the property's frontage and on the removal and/or relocation of private
improvements from the public right-of--way that will interfere with the new street
improvements.
The breakdown of construction costs among the properties within the district is shown
below. For each property, the squaze footage of the driveway apron was individually
calculated. The calculation was broken into two parts: the actual driveway and the wing
area on each side of the driveway, which provides a transition between the driveway and
the sidewalk. Several properties will also require private improvement relocation. Costs
associated with the relocations are included with the preliminary assessment.
TABLE"2"
Assessor's
Parcel
Number Property Address Private Imp Preliminary
Assessment
619-181-01 1151 Twin Oaks Ave & 231-223
Emerson St None $2,955.00
619-181-02 1155-1157 Twin Oaks Ave None $4,035.00
619-181-03 1159 Twin Oaks Ave None $2,405.00
619-181-04 1161- 1163 Twin Oaks Ave None $3,750.00
619-181-OS 1171 Tcvin Oaks Ave None $3,210.00
619-181-06 1175 Twin Oaks Ave None $4,550.00
619-181-07 1183 Twin Oaks Ave None $2,810.00
Page 3 of 5
Pre[rminaq, Engineer's Report
Tcvin Oaks ~I rem~e AD 10! 1-01
~-~
Assessor's
Parcel
Number Property Address Privake Imp Preliminary
Assessment
619-181-08 1185 Twin Oaks Ave None $1,60.00
619-181-09 1191 Twin Oaks Ave None $1,865.00
619-181-10 1195 Twin Oaks Ave & 230
Oxford St None $3,360.00
619-172-16 1184 Twin Oaks Ave Chain Link Fence $2,585.D0
619-172-16 1182 Twin Oaks Ave None $3,215.00
619-172-17 1180 Twin Oaks Ave Chain Link Fence $3,215.00
619-172-18 l 176 Twin Oaks Ave Iron Fence w/Block
Pillar $4,570.00
619-172-19 1170 Twin Oaks Ave Picket Fence $3,630.00
619-172-20 1166 Twin Oaks Ave None $1,875.OD
619-172-21 1 ]60-] 158 Twin Oaks Ave None $2,060.00
619-172-22 1154 Twin Oaks Ave None $3,090.00
619-172-25 1152 Twin Oaks Ave & 239
Emerson St None $4,545.00
Total of Preliminary Assessments = $59,330
to be paid by property owners
The cost breakdown in this Engineer's Report will be reviewed afrer the project has been
constructed. At that time, all actual quantities will be known, and the cost of the Final
Assessments can be determined based upon the bid results of the Contractor to which the
City awards the contract for construction of the public improvements. The maximum
assessment for each individual property listed in this Engineer's Report cannot be
increased without another ballot process.
O:IEngineerhigLl!! ProjecrslSTLlSTL336 TvinOalu (.4D! 1-0?JL(ssessmen6Arin0aCs Preliminary Eng Rpt Os-I?.doc
Page 4 of 5
Prelrminapr Engbreer's Report
Twin Oaks Arenue AD ?0/ 1-02
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EXHIBIT "A"
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PROPOSED BOUNDARIES
ASSESSMENT DISTRICT 2011-02
1913 ACT IMPROVEMENT DISTRICT
CITY OF CHULA VISTA, COUNTY OF SAN DIEGO, STATE OF CALIFORNIA
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1 HEREBY CERRFY 1NAT THE WITHIN NAP SHOVING
PROPOSED BWNDaRIES OF 1HE ASSESSTIENT OISIRICT,
QTY OF piUlA N5T0. COUNTY OF SAN gECO, STATE
aF CALIFORNIA WAS APPR04ED BY THE qTY COUNCIL
OF THE qlY AT A flECUWi HEELING THEREOF, HE1D
ON 7NE_OAY aF .2072 8Y
RESOLURON NO.
qir CLERK, qTY OF CHULA NSTA
FlLED IN THE OFFCE OF THE qTY CUSLK OF 7NE qTY
of cnuu Hsra THIS_oaY aF .2012
QTY gERK, CITY W giUlA NSTA
LEGEND. FlLED THIS_DAY !H' 2012, IN BOON AT PAGE
OF LIAP aF ASSES_WENT OIS1fIICTS IN THE OFFICE OF 1HE CWNTY
® AREA W IAIPROVFAIEN75 RECORDER aF THE COUNTY OF SAN OIECO, STATE OF CALIFORNIA
FlNAL ASSE59AENT
~~~- DISTRICT BWNOARY
N.A.P. NOT A PART OF OISiRICT COUNTY RECORDER, CWNTY OF SAN DIEGO
REFERENCE IS HER®r uADE 70 THE couxn a sAN mECO, SHEET T OF 1
STALE OF CALIFORNIA ASSESSOR PARCFl NAPS FOlt DETAILED 0725-10 AD201T-02
DINEN90N5 OF MDINDUAL PARCELS.
W.O. N0. STL386
RESOLUTION NO.2012-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ADOPTING A MAP SHOWING THE
PROPOSED BOUNDARIES FOR TWIN OAKS AVENUE
BETWEEN EMERSON STREET AND OXFORD STREET
ASSESSMENT DISTRICT N0. 2011-02, APPROVING THE
PRELIMINARY ENGINEER'S REPORT, SETTING THE TIME
AND PLACE FOR A PUBLIC HEARING, AND ORDERING
THE INITIATION OF BALLOT PROCEEDINGS
WHEREAS, residential properties along Twin Oaks Avenue between Emerson Street and
Oxford Street are currently without curbs, gutters and sidewalks; and
WHEREAS, the City has received a petition signed by 13 of the 20 property owners of
this neighborhood requesting the initiation of proceedings to consider the formation of an
assessment district to finance the construction of these improvements; and
WHEREAS, on October 11, 2011, pursuant to Resolution No. 2011-200, the City
Council accepted the petition, declared its intention to initiate proceedings to consider the
formation of an assessment district, and directed the City Engineer to prepare an Engineer's
Report; and
WHEREAS, City Council Policy No. 2952, Participation in 1913 Block Act Proceedings,
requires that the City provide all engineering, inspection and administrative services, as well as
paying for all relocation and reconstruction of the existing roadway, if required; and
WHEREAS, the project consists of construction of curb, gutter, sidewalk and driveway
aprons, and resurfacing and widening of the existing asphalt pavement along Twin Oaks Avenue
between Emerson Street and Oxford Street. The property owners would be required to pay for
the driveway aprons and the relocation of any private improvements within the City's right-of-
way; and
WHEREAS, City staff; at the City Engineer's direction, has prepared the Engineer's
Report containing the preliminary design, cost estimates, and proposed Twin Oaks Avenue
Assessment District No. 2011-02 Boundary Map.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula
Vista does hereby adopt a map showing the proposed boundaries for Twin Oaks Avenue
Assessment District No. 2011-02.
BE IT FURTHER RESOLVED that the City Council of the City of Chula Vista does
hereby approve the Preliminary Engineer's Report for Assessment District AD 2011-02 dated
May 22, 2012.
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Resolution No.
Page 2
BE IT FURTHER RESOLVED that the City Council of the City of Chula Vista does
hereby set the time and place for a public hearing on Tuesday, July 17, 2012 at 4:00 p.m. in City
Council Chambers to be conducted pursuant to the provisions of the Improvement Act of 1913
(the "Block Act") and Article XIIID of the Constitution of the State of California ("Article
XIIID").
BE IT FURTHER RESOLVED that the City Council of the City of Chula Vista does
hereby order the initiation of ballot proceedings in accordance with said Article XIIID.
Presented by
Richard A. Hopkins
Director of Public Works
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