HomeMy WebLinkAboutReso 2001-089 RESOLUTION NO. 2001-089
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA WAIVING THE BIDDING PROCESS AND
APPROVING A SPECIALTY CONTRACT WITH
iNTERCLEAN EQUIPMENT, iNC., iN THE AMOUNT OF
$124,705 FOR THE DRIVE-THROUGH TOUCHLESS
WASHER EQUIPMENT, AND AUTHORIZING THE CITY
MANAGER, OR HIS DESIGNEE, TO EXECUTE SAID
SPECIALTY CONTRACT AGREEMENT
WHEREAS, following the Public Bid Opening on August 24, 2000, Bid Package J.3,
Vehicle Wash Equipment was awarded to Ross & White, Inc. which included two major types of
vehicle wash systems: a brush system and a touchless wash system; and
WHEREAS, the specifications for the touchless wash system identified the prime
manufacturer of this system as Interclean Equipment, Inc. but made provisions for alternate
manufacturers, contingent upon compliance with the specifications and documentation
requirements; and
WHEREAS, during the submittal process, Highland Parmership and City staff discovered
that the touchless equipment submitted was actually equipment of Ross & White's own design
and it was confirmed that the submitted design incorporated several items that were proprietary
elements of the Interclean equipment; and
WHEREAS, when this fact was presented to the Ross & White Company, they indicated
that they would not be able to comply with the specifications and formally requested relief from
the touchless vehicle wash portion of their contract in the form of a deductive change order for
the equipment bid value of $100,813.00; and
WHEREAS, Interclean Equipment, Inc., the prime manufacturer of the specified touch-
less equipment, submitted a bid during the first public bid phase for the project and their bid had
been determined to be non-responsive since they bid on only the touchless part of the bid; and
WHEREAS, based on further review and at City staffs request, Highland contacted
Interclean Equipment, who agreed to hold to their original bid price and indicated that the
equipment has since been improved; and
WHEREAS, Interclean's bid price, including Bond is $124,705.00 which is a difference
of $23,892 that will be covered from project contingencies previously approved by Council; and
WHEREAS, staff recommends that the City Council waive the bidding process as
impractical and as the City's interests are materially better served by awarding to Interclean
Equipment because of the proprietary nature of the design favored by the City, the lead time
Resolution 2001-089
Page 2
necessary to receive the equipment and the avoidance of delays to the critical construction path
of the project; and
WHEREAS, staff is confident that this stand alone piece of equipment, which is being
placed at the Corporation Yard for convenience, is reasonably priced since Interclean Equipent is
honoring their previously competitively bid price even though the equipment has been improved.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula
Vista does hereby waive, pursuant to Municipal Code Section 2.56.070, the bidding process and
approve a Specialty Contract with Interclean Equipment, Inc. in the amount of $124,705 for the
Drive-Through Touchless Washer Equipment.
BE IT FURTHER RESOLVED that the City Manager or his designee is hereby
authorized to execute said Specialty Contract on behalf of the City of Chula Vista.
Presented by Approved as to form by
Resolution 2001-089
Page 3
PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista,
Califomia, this 3rd day of April, 2001, by the following vote:
AYES: Councilmembers: Davis, Padilla, Rindone, Salas and Horton
NAYS: Councilmembers: None
ABSENT: Councilmembers: None
,~ ~ ~;~
Shirley Hor~ Mayor
ATTEST:
Susan Bigelow, City C~k
STATE OF CALIFO~A )
CO~TY OF S~ DIEGO )
CITY OF CIA VISTA )
I, Sus~ Bigelow, Ci~ Clerk of Chula Vista, California, do hereby ceai~ ~at the foregoing
Resolution No. 2001-089 was duly passed, approved, ~d adopted by ~e City Council at a
regul~ meeting of the Chula Vista City Co~cil held on the 3~d day of April, 2001.
Executed this fd day of April, 2001.
Sus~ Bigelow, City Cler~