HomeMy WebLinkAbout2012/05/08 Item 02TY COUNCIL
STATEMENT
~~~ CITY OF
=~- - CHULAVISTA
5/8/2012, Item
ITEM TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING BIDS AND AWARDING A
CONTRACT FOR THE "TRAFFIC SIGNAL MODIFICATION AT
THE INTERSECTION OP SECOND AVENUE AND "E" STREET,
(CIP # TF378)" PROJECT TO DBX INC.,_ IN THE AMOUNT OF
$182,056.65, WAIVING CITY COUNCIL POLICY 574-O1 AND
AUTHORIZING THE EXPENDITURE OF ALL AVAILABLE
CONTINGENCY FUNDS IN AN OUNT NOT TO EXCEED
$36,411.35
SUBMITTED BY: DIRECTOR OF PUBLIC WORKS
ASSISTANT DIRECT R OF ENGINEF
REVIEWED BY: CITY MANAGER
ASSISTANT CIT MANAGE
4/STHS VOTE: YES ^ NO
SUMMARY
On April 11, 2012, the Director of Public Works received six (6) sealed bids for the "Traffic
Signal Modification at the intersection of Second Avenue and "E" Street (TF378)" Project. The
proposed traffic signal modification project will allow for protected lefr turn movements on all
approaches and upgrades the pedestrian signal indications and pushbuttons at the intersection.
The proposed resolution, if approved, would award the contract for this project to the low bidder
DBX, Inc. in the amount of $182,056.65, waive City Council Policy 574-01, and authorize the
expenditure of all available contingency funds in an amount not to exceed $36,411.35.
ENVIRONMENTAL REVIEW
The Development Services Director has reviewed the proposed project for compliance with the
California Environmental Quality Act (CEQA) and has determined that the project qualifies for a
Class 1 categorical exemption pursuant to Section 15301 (Existing Facilities) of the State CEQA
Guidelines because the proposed traffic signal modification work, pedestrian ramp construction
and ancillary work involves negligible or no expansion of an existing use. Thus, no further
CEQA environmental review is necessary.
RECOMMENDATION
Council adopt the resolution.
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BOARDS/COMMISSION RECOMMENDATION
Not applicable.
DISCUSSION
The traffic signal modification project at the intersection of Second Avenue and "E" Street (CIP
No. TF378) was approved for funding in the FY2011-12 Capital Improvement Program. The
TF378 project will modify and upgrade the existing traffic signal system at the intersection.
Modification work includes providing protected left-turn only phase movements targeted at
reducing the frequency of collisions resulting from conflicts associated with left-turn maneuvers
and opposing through vehicles. In addition, the project will upgrade the existing pedestrian
signal indications, pushbuttons, and all pedestrian ramps at the intersection in accordance with
the Americans with Disabilities Act (ADA) standards.
On April 11, 2012, the Director of Public Works received six (6) bids as follows:
NO. CONTRACTOR TOTAL BID
AMOUNT
1 DBX, Inc. -Temecula, CA $182,056.65
2 Lekos Electric, Inc. - El Cajon, CA $191,299.80
3 Select Electric, Inc. -Spring Valley, CA $194,533.00
4 Republic Intelligent Transportation Services, Inc. -Novato, CA $199,000.00
5 HMS Construction, Inc. -Vista, CA $208,676.00
6 Southwest Traffic Signal Service, Inc. -El Cajon, CA $217,882.15
The low bid submitted by DBX, Inc. is below the Engineer's estimate of $187,737 by $5,680, or
approximately 3.0%. Staff conducted a detailed check of references provided by the contractor
and determined that the contractor has performed their work satisfactorily for those agencies. In
addition, DBX, Inc. has satisfactorily performed work for the City of Chula Vista in the past.
Staff reviewed the low bid and determined that the bid package is complete, with no errors or
omissions. Therefore, staff recommends awarding the contract to DBX, Inc. in the amount of
$182,056.65. DBX, Inc. is a licensed General Engineering (Class A) and Electrical (Class C10)
Contractor under California License No. 240547. Their license status is current and active per
the Department of Consumer Affairs Contractors State License Board.
The italicized bid amounts shown for HMS Construction, Inc. and Southwest Traffic Signal
Service, Inc. are corrected bid amounts. Both Contractors submitted bids with mathematical
errors in their unit to total prices calculations. The grand total bids originally submitted by HMS
Construction is $205,088.00 and $218,576.35 by Southwest Traffic Signal Service, Inc.; these
errors did not affect the outcome of the bid.
The proposed resolution would also authorize the Director of Public Works to approve change
orders over and above existing policy limits. Under City Council Policy No. 574-01, if an
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Page 3 of 3
individual change order causes the cumulative increase in change orders to exceed the Director's
authority ("Maximum Aggregate Increase in Change Orders"), then City Council approval is
required. The corresponding maximum aggregate contract increase that may be approved by the
Director of Public Works under Policy No. 574-01 is $5,934.80. Approval of tonight's
resolution would increase the Director of Public Works' authority to approve change orders, as
necessary, up to the contingency amount of $36,411.35, an increase of $18,205.69 over Policy
No. 574-01. Increasing the contingency funds will allow staff to continue the project without
delay should unforeseen circumstances resulting in increased project costs arise during the
course of construction, as well as make adjustments to bid item quantities. Unforeseen
conditions include such items as utility conflicts, hazardous materials, other unexpected
underground conditions, etc. If the contingency funds are not used, then they will be returned to
the project fund balance.
Disclosure Statement
Attachment 1 is a copy of the Contractor's Disclosure Statement.
DECISION MAKER CONFLICT
Staff has reviewed the property holdings of the City Council and has found no property holdings
within 500 feet of the boundaries of the property which is the subject of this action.
CURRENT YEAR FISCAL IMPACT
A breakdown of the project costs is as follows:
FUNDS REQUIRED FOR CONSTRUCTION
A. Base Contract Amount $182,056.65
B. Contin encies (a roximatel 20%) $ 36,411.35
C. Construction Ins ections Staff Costs $ 25,000.00
D. Design Support/Survey/Monument Preservation $ 10,000.00
TOTAL FUNDS REQUIRED FOR CONSTRUCTION $253,468.00
Sufficient funds are available in CIP project account TF378. There is no direct fiscal impact to
the General Fund as the Transnet funds appropriated in fiscal year 2011/12 provide funding for
this project.
ONGOING FISCAL IMPACT:
Upon completion of the project, annual operating and maintenance cost will decrease due to
energy efficiency equipment upgrades.
ATTACHMENTS
1. Contractor's Disclosure Statement
Prepared by.' Boushra Salem, Senior Civil Engineer, Public Works Department
J:\EngineerWGENDA\CA52012\Oi-08-12\TF378 Award CASrevised2.doc
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City of Chula Vista Disclosure Statement
Pursuant to Councit Policy 101-01, prior to any action upon matters that will require discretionary action
by the Council, Planning Commission and all other offtcial bodies of the City, a statement of disclosure of
certain ownership or financial interests, payments, or campaign contributions for a City of Chula Vista
election must be filed. The following information must 6e disclosed:
List the names of all persons having a financial interest in the property that is the subject of the
application or tfte contract, e.g., owner, applicant, contractor, subcontractor, material supplier.
2. If any person* identified pursuant to (1) above is a corporation or partnership, list the names of all
individuals with a $2000 investment in the business (corporation/partnership) entity.
5~rv1 Q-2T'~, S~dB'~}'
3. If any person* identified pursuant to (1) above is anon-profit organization or trust, list the names
of any person serving as director of the non-profit organization or as trustee or beneficiary or
trustor of the trust.
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4. Please identify every person, including any agents, employees, consultants, or independent
contractors you have assigned to represent you before the City in this matter.
~' i m per,ra
Sf n w, eS C ~ P2r~_
5. Has any person* associated with this contract had any financial dealings with an official** of the
City of Chula Vista as it relates to this contract within the past 12 months? Yes_ No
19
Q:\Enginecring\AIl ProjectslTF\TF373-2nd&E\Contract\TF373 Specs.doc
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if Yes, briefly describe the nature of the financial interest the official'' may have in this contract.
Y~, 0.-
6. Have you made a contribution of more than $250 within the past hvelve (12) months to a current
member of the Chula Visia City Council? No _/1'es _ If yes, which Council member?
7, Have you provided more than $340 (or an item of equivalent value) to an official** of the City
of Chttla Vista in the past hvelve (12) months? (T~includes being a source of income, money to
retire a legal debt, gift, loan, etc.) Yes - No -
If Yes, which official** and what was the nature of item provided?
n10.
Date: .a11 t t 1 l a- ~ `~-~~
Sig tore of ontraetor/Applicant
:I'; m P-errvt pres. d$n~
Print or type na of Contractor/Applicant
Person is defined as: any individual, firm, co-partnership, joint venture, association, social club,
fraternal organization, corporation, estate, trust, receiver, syndicate, any other county, city,
municipality, district, or other political subdivision, -or any other group or combination acting as
a unit.
** Official includes, but is not limited to: Mayor, Council member, Planning Commissioner,
Member of a board, commission, or committee of the City, emptoyee, or staff members.
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Q:\Engineerrine\AIIProjecls\TF\TF378-2nd&E\Contract\"IT373 Specs.doc
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RESOLUTION NO. 2012-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING BIDS AND AWARDING A
CONTRACT FOR THE "TRAFFIC SIGNAL MODIFICATION
AT THE INTERSECTION OF SECOND AVENUE AND "E"
STREET, (CIP NO. TF378)" PROJECT TO DBX INC., IN THE
AMOUNT OF $182,056.65, WAIVING CITY COUNCIL
POLICY 574-01 AND AUTHORIZING THE EXPENDITURE
OF ALL AVAILABLE CONTINGENCY FUNDS IN AN
AMOUNT NOT TO EXCEED $36,411.35
WHEREAS, this project is included in the Capital Improvement Program (CIP) budget to
modify existing traffic signal system at the Second Avenue & "E" Street intersections; and
WHEREAS, on April 11, 2012, after a public biding process, the Director of Public
Works received six (6) sealed bids for the "Traffic Signal Modification at the intersection of
Second Avenue and "E" Street (CIP No. TF378)" Project; and
WHEREAS, the Director of Public Works received six (6) bids as Follows:
NO. Contractor TOTAL BID
AMOUNT
1 DBX, Inc. -Temecula, CA $182,056.65
2 Lekos Electric, Inc. - EI Cajon, CA $191,299.80
3 Select Electric, Inc. -Spring Valley, CA $194,533.00
4 Republic Intelligent Transportation Services, Inc. -Novato, CA $199,000.00
5 HMS Construction, Inc. -Vista, CA $208,676.00
6 Southwest Traffic Signal Service, Inc. - El Cajon, CA $217,882.15
WHEREAS, the low bid submitted by DBX, Inc. is below the Engineer's estimate of
$187,737 by $5,680, or approximately 3.0%; and
WHEREAS, Staff conducted a detailed check of references provided by the contractor
and determined that the contractor has performed their work satisfactorily for those agencies. In
addition, DBX, Inc. has satisfactorily performed work for the City of Chula Vista in the past; and
WHEREAS, staff has reviewed the low bid and recommends awarding a contract to
DBX, Inc. of Temecula, California; and
WHEREAS, in order to approve change orders as necessary, staff is requesting City
Council waive Council Policy No. 574-01.
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Resolution No.
Page 2
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula
Vista does hereby accept bids and award a contract for the "Traffic Signal Modification at the
intersection of Second Avenue and "E" Street (TF378) Project to DBX, Inc. in the amount of
$182,056.65; and.
BE IT FURTHER RESOLVED, that the City Council of the City of Chula Vista does
hereby waive Council Policy 574-01 and authorize the Director of Public Works to approve
change orders, as necessary, and expend all available contingency funds in an arp6j~nt not to
exceed $37.41135. / /
Presented by
Richard A. Hopkins ' G n R.
Director of Public Works C ty An
to
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