HomeMy WebLinkAboutReso 2000-348 RESOLUTION NO. 2000-348
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTiNG BIDS, REJECTING LOW BID
DUE TO DISPARITIES IN BID PROPOSAL, WAIVING
INCONSEQUENTIAL BID DEVIATION, AND AWARDING
CONTRACT FOR THE PALOMAR STREET SIDEWALK
IMPROVEMENTS, BETWEEN FOURTH AVENUE AND
FIFTH AVENUE, IN THE CITY OF CHULA VISTA, CA. (STL-
241) PROJECT TO THE SECOND LOW BIDDER, HEFFLER
COMPANY, INC. IN THE AMOUNT OF $69,977.20
WHEREAS, at 2:00 p.m. on Wednesday, September 13, 2000, the Director of Public
Works received the following sealed bids for the "Palomar Street Sidewalk Improvements,
Between Fourth Avenue and Fifth Avenue, in the City of Chula Vista, CA (STL-241)" project:
Contractor Original Base Bid Actual Base Bid
Amount* Amount**
Frank &Son Paving, Inc. $49,369.00 $155,209.00
Heffier Company, Inc. $69,976.40 $69,977.20
MJC Construction $76,795.00 $76,795.00
Scheidel Contracting & Engineering $78,260.00 $78,260.00
Star Paving, Inc. $71,480.00 $84,485.00
New Century Construction, Inc. $87,098.00 $87,098.00
Pullman Engineering, Inc. $87,709.00 $87,709.00
*The "Original Base Bid Amount" reflects the total amount bid by the contractor as stated in their bid proposal.
**The "Actual Base Bid Amount" reflects the total amount bid by the contractor subsequent to a review of their bid
proposal by City staff.
WHEREAS, the original low bid, submitted by Frank & Son Paving, Inc., is below the
engineer's estimate of $67,532.50 by $18,163.50 or 26.9%; and
WHEREAS, subsequent to a review of said contractor's bid proposal by city staff,
disparities between the unit bid price shown in figures and words were discovered at items 10
and 11 in that the bid documents clearly state, "In case of disparity in the proposal between the
lump sum or unit bid price shown in figures and words, the unit bid price or lump sum amount as
stated in words shall prevail and take precedence"; and
WHEREAS, with this taken into account, the original low bid submitted by Frank & Son
Paving, Inc. was increased by $105,840.00, which disqualified the contractor as low bidder for
the project; their base bid grand total for the project is now $155,209.00 which ranks as the
highest bid received for the project; and
WHEREAS, based on this, staff recommends that the original low bid, submitted by
Frank & Son Paving, Inc., be rejected by Council; and
WHEREAS, based on the disqualification of the original low bid for the project, the
second low bid for the project, submitted by Heffler Company, Inc., was reviewed by city staff
for potential award of the contract; and
Resolution 2000-348
Page 2
WHEREAS, the second low bid is above the engineer's estimate of $67,532.50 by
$2,444.70 or 3.6%, and it is staff's opinion that the bid submitted by the second low bidder is
adequate and is within an acceptable range of the engineer' s estimate; and
WHEREAS, Engineering staff checked three references provided by Heffier Company,
Inc. and verified and their work has been satisfactory and recommends awarding the contract to
the second low bidder, Heffier Company, Inc. of National City, California, in the amount of
$69,977.20; and
WHEREAS, subsequent to the City staff review of the bid proposal submitted by Heffier
Company, Inc., an error involving the calculation of a bid item 9 was discovered wherein the
contractor incorrectly multiplied the quantity provided in the bid proposal with the unit cost
provided by them; the correct figure should have been $7,940.80, but the contractor had written
$7,940.00; and
WHEREAS, the difference between the two figures of $0.80 resulted in the base bid
grand total for the contractor being increased by said amount and the increase did not affect their
bid amotmt status among the other contractors and staff, therefore, recommends that Council
waive the minor inconsequential bid deviation and award the contract to Heffier Company, Inc.
of National City, Califomia; and
WHEREAS, the City's Environmental Review Coordinator has reviewed the work
involved in this project and has determined that the project is exempt under Section 15301, Class
lc of the Califomia Enviromnental Quality Act (Minor Alterations of Existing Public
Improvements or Public Structures); and
WHEREAS, this project is funded through GASTAX and TDA funds and based on the
current project funding guidelines, no prevailing wage requirements were necessary as part of the
bid documents.
NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Chula Vista
does hereby reject the low bid of Frank & Son Paving, Inc. due to disparities in the bid proposal.
BE IT FLIRTHER RESOLVED that the City Council does hereby accept the bids for the
Palomar Street Sidewalk Improvements, between Fourth Avenue and Fifth Avenue, waive
inconsequential bid deviations and award the contract to the second low bidder, Heffier
Company, Inc. in the amount of $69,977.20.
BE IT FURTHER RESOLVED that the Mayor of the City of Chula Vista is hereby
authorized and directed to execute said contract for and on behalf of the City of Chula Vista.
Presented by Approved as to form by
Resolution 2000-348
Page 3
PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista,
California, this 10th day of October, 2000, by the following vote:
AYES: Councilmembers: Davis, Moot, Padilla, Salas, and Horton
NAYS: Councilmembers: None
ABSENT: Councilmembers: None
Shirle~H~on, Mayor
ATTEST:
Susan Bigelow, City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO )
CITY OF CHULA VISTA )
I, Susan Bigelow, City Clerk of Chula Vista, California, do hereby certify that the foregoing
Resolution No. 2000-348 was duly passed, approved, and adopted by the City Council at a
regular meeting of the Chula Vista City Council held on the 10th day of October, 2000.
Executed this 10th day of October, 2000.
Susan Bigelow, City Clerk