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Home My WebLink About2012/03/13 Item 08CITY COUNCIL AGENDA STATEMENT ~`~~ CITY OF "' CHULAVISTA 3/13/12, Item g ITEM TITLE RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO ENTER INTO A COOPERATIVE AGREEMENT WITH THE STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION REGARDING PRELIMINARY ENGINEERING DESIGN, ENVIRONMENTAL, AND TRAFFIC ANALYZING ACTIVITIES ON THE STATE ROUTE 125 FUTURE INTERCHANGES AT MAIN STREET AND OTAY VALLEY ROAD SUBMITTED BY: DIRECTOR OF PUBLIC WORKS ASSISTANT DIRECTOR OF ENGINEE ASSISTANY MANAGER/DEVELOP NT SERV DIRECTO REVIEWED BY: CITY MANAGER 4/STHS VOTE: YES ^ NO SUMMARY On April 20, 2010, the Chula Vista City Council created a capital improvement project and authorized a Cooperative Agreement (COOP) with State of California Department of Transportation (Caltrans) to determine the geometric design and right-of--way needed in order to determine ultimate geometric approval, environmental clearance, and construction cost estimates for up to two potential interchanges on SR-125 at Rock Mountain Road (Main Street) and Otay Valley Road. Caltrans was not able to move forward on the project due to budgetary constraints at the time and the agreement has since expired. This action is to authorize a new agreement with Caltrans for the preliminary design of up to two interchanges along SR125 at the Main Street and Otay Valley Road crossings. ENVIRONMENTAL REVIEW The Environmental Review Coordinator has reviewed the proposed Cooperative Agreement for compliance with the California Environmental Quality Act (CEQA) and has determined that there is no possibility that the activity may have a significant effect on the environment. This agreement is exempt from CEQA pursuant to State CEQA Guidelines Section 15061(b)(3). 8-1 Item No.: g Meeting Date: 3-13-12 Page 2 of 3 RECOMMENDATION Council adopt the resolutions. BOARDS/COMMISSION RECOMMENDATION Not applicable. DISCUSSION The City of Chula Vista is processing the entitlement work for the future neighborhoods surrounding future SR125 crossings at Main Street, which was formerly named Rock Mountain Road in this area, and Otay Valley Road. This agreement with Caltrans would provide the preliminary engineering and traffic analysis to create a Project Initiation Document (PID), at these two locations so that ultimate lane geometry, right-of--way needs and a cost estimate can be determined to update the Transportation Development Impact Fee (TDIF) program costs. California Streets and Highways Code Sections 114 and 130 authorize agencies to enter into a cooperative agreement for performance of work within the State Highway System (SHS) Right- of-Way. The attached draft agreement outlines the terms and conditions of cooperation between Caltrans and the City of Chula Vista to prepare and complete a Project Initiation Document (PID) in conformance with Government Code Section 65086.5. The preliminary design efforts completed to date have been funded by Caltrans using local assistance funds. Once the agreement is executed, the remaining work to complete the PID will be funded by Chula Vista's Transportation Development Impact Fees. The agreement caps Caltrans' reimbursable staff time at $140,000 and requires the PID to be completed by December 31, 2012. Alternatives Analysis Alternatives being considered in this analysis are: 1. Two interchanges - An interchange at SR125 and Main Street; an interchange at SR-125 at Otay Valley Road. 2. One interchange and an over crossing - An interchange at SR125 and Main Street; an over crossing at SR-125 at Otay Valley Road. 3. One interchange and a direct access ramp - An interchange at SR125 and Main Street; a direct access ramp at SR-125 at Otay Valley Road for transit and high occupancy vehicles. All alternatives will consider multiple horizon years to determine phasing. DECISION MAKER CONFLICT Staff has reviewed the property holdings of the City Council and has found no property holdings within 500 feet of the boundaries of the property, which is the subject of this action. CURRENT YEAR FISCAL IMPACT There is no impact to the General Fund from this action. On April 20, 2010, by Resolution 2010-090 the Chula Vista City Council created a CIP for this project, STM359 "SR-125 and Rock Mountain Road and Otay Valley Road Interchange Study", and appropriated $300,000 from the Easterly Transportation Development Impact Fees Fund (TDIF) therefore, there are 8-2 Item No.: g' Meeting Date: 3-13-12 Page 3 of 3 sufficient funds available to cover the cost of the project. The total project cost of $200,000 will be funded from TDIF. Of this amount, up to $140,000 is for Caltrans' cost for preparation of the PID preliminary engineering. The remaining $60,000 will be for City Staff time. ONGOING FISCAL IMPACT None. ATTACHMENTS 1. Draft COOP Agreement 2. SR-125 location map 3. Council Resolution 2010-090 Prepared by: Tom Adler H:\PLANNING\Agenda's and Resos - most up [o date ve~sion\2012\3-13\SR125 COOP agendadoc 8-3 ` EXHIBIT-A SCOPE SUMMARY,(PSR}..' Agreement'11 0662A - " ~ ~ _ `. ~ 4 5 ~ _ 6 7 ~ " $ - bcbcnpnon ~ ~!~. a Z - , ~} ~' 1 I50 - DEVELOP PROJECT SIIITATION bOEUMENT [P$Tij ' X- • . TRANSPORTATION PROBLEM DEFINITION AND"SITE X .. OS . ASSESSM~.N'I ' . REVIEW OF EXISTING REPORTS STUDIES AND "" X " ' ~ O5 MAPPING,: " , 'r _ ?," . ; - ]0~- ~ GEOLOGICALHAZARDS'REVIEW X 15'"- UTILITY SEARCH X 20: ENVIltONIv1ENTALC01*ISTRAINTSIDENTIFICA'LION X " 25 TRAFFIC FORECASTS/IvIODELING ' 30~ ~ SURVEYS AND-MAPS FOR PID ' X OS REC,ULAR SURVEYS AND MAPS FORPID , X ,, . 10 P.CC~I,ERATED ENGINEERING SURVEYS ~-~ X ~~ 35-" P.ROBLEM:DEAIIQITION - - X ~ ~ AS"BUILT CENTERLIlVE AND EXISTING RLGHTOF - X 45 - ~ "WAY :. ; - 99. OTHER DEFINITION AND ASSESSMENT PRODUCTS X - 10 INITIAL ALTERNATIVESDEVELOPA'TENT. '~ X O5 PUBLIC/LOCALAGENCI'INPUT X ~" 10 . VALUE ANALYSIS X "~.: 1S:' CONCEPT ALTERNATIVES DEVELOPMENT 'X OTI~RRQITIALALTERNATIVEDEVELOPMENT X 99, . PRODUCTS ' y. 15 '. , ALTERNATIVES ANALYSIS : • `. X . _ 05~ RIGHTOF.WAYDATASHEETS X 10 UTILITX REE.OCATION REQUIREMENTS ASSESSMENT ?t 1S RAILROAD INVOLVEMENT DETERMINATION .:. , X 0 DISTRICT PRELIMINARY:GEOTECHNIC;4L REPQRT X 2 DPGR ,. ~..-, ~.. - ~ - ; ` 25 ~- PRELIMINARY' MATERIALS REPORT X - 36e - $TRUCTURES:ADVANCEPLANNING'STUDY '' X ~~ ~ - ' OS $TRUCTiJRES.PRELIMIN.4R1'.GEOTECHNICAIREPORT, X, ' EXHIBIT-A SCOPE SUMMARY (PSR} ' Agreernent '1fi-0662A` •,4 ~"5 ~ 6 7 ~ 8 Descnpt~au a Z _ U ~". U' 40 '. HYDRAULIC REVIEW X _ ' ~45~ - TRAFFIC CAPACITY ANALYSIS ~ X _ 50'• TRAFFIC STUDIES _ X "56=: CONSTRUCTION E-STIMATES~., X ' ~" 60 ~ ~. - PRELIMINARY TRANSPORTATION MANAGEMENT PLAN X ~ . 99, , OTHERALTERNATIVE ANAL,YSIS,PRODUCTS ~~ ~ X: . -~ 20 ~ PREjIIvfINARYENVQ20NMENTAL ANALYSES REPORT, X OS INITIALNOISE STUDY - X ] 0 - ' HAZARDOdS WASTE WIT,L4J. SITE ASSESSMENT .X SCEI~RC RESOURCE AND LANDSCAPE ARCHITECTURE "X .15 ~ .REVIEW -` ~' .20,- ~INITL4L NEPA7404 COORDINATION _ ~. - 'X - 25 ~~ ~. INITIAL BIOLOGY STUDY ' ` ~ ~`~ INTn~' RECORDS ANb LITERATURE SEARCH FOR - X ' 30 . ~ CULTURAL.RESOUACES _ ~ ~ • . . IDIITIAI. COMM[1NITY IMPACT, ANALYSIS'LAND USE AND X 40 GROWTH STUDIBS ., a. _ ~. ~;. '._ . ' ~;-~ ~:.- : . ~- • 45- ..: 'INITIAL RIJL QUALITY STUDY X , ~.,. . _ 50~' - .INITI:4L WATER;QUALITY STUDIES _`Y. SS> INITIAL FLOOOPLAIN STUDY X 0. PRELIMINARY ENVIRONMENTALANALYSISREPORT -~X . 6 . ~ PREPARATION ~. :` ~ ~ n• 65 . INITIAL PALEONTOLOGY STUDY ;. :. . . ~ ~ 70. ~ " INITL4L NATIVEAMERICAN COORDINATION X 99':' OTHER PEAR PRODUCTS -~ ~ X 25 APPROVED PID"[PSR PSSR ETC.] - .X a O5-: DRAFT PID X 'IO. APPROVED EXCEPTIONS TO:DESIGN STANDARDS ", ~ - :X ~ ~'~~ ~ 15"- APPROVED ACCESS MODIFICATION REQUEST X ~ ' ~ 20' PID CIRCULATION REyIEWAND APPROVAL X ~ ~ " - 25 STORM WATER! DATA REPORT - ~ ~ X ' DRAFT PROJECT REPORT ASYRRT OF A PSSR/FR . ~~ X . ' 30 . ~ PROGRAMMING-DOCUMENT- : . ' . ~ ' OS COST ESTIMATES FOR ALT$RNATIVES,-. X . 10 FACT SHEET. FOR EXCEPTIONS TO bE$IC~N STANDARDS X 15' APPROVED EXCEPTIONS TOENCROP:CHMENT PQLICY X . , DAAFC PROJECT REPORT AS PART OF A PSSR/PR " X 20 -- PROGRAMMINCr DOCUMENT DRAFT PROJECT REPORT~CAtCULATIONREVIEW & X 26 ,APPROVAL ' `99- OTHER PID PRODUCTS X 'REQUIRED PERMITS DURI,IJG PROJECT IlVITIATION. ' ~. . - .. X 35 `. ;, . DOCUMENTSDEVELOPMETVT `; ' ERMFLIDENTIFICATION_DURiNGPROJECTINITIATION' _ P . X '? 4() . DOCUMENTSbEVELOPMENT ~ ~ ~ ~ ~~ - - ~~- ~BASEMAPS.4ND-PLANSHEETS FOR PRO.JECTINITIATION X ~ ~ . 45 DOCUMENTS." g-10 2of2 ~t p ~ ~~ IRGN B ;~ .... ~ ~= ~ ` . z ~~ ` . ,~ r ~3 ~a~ ~~~~ a~ 9 'Aa OTAY _V ~:., ~. m ~, v N~ ~ r ~~ co ~,'~ 3 _ ~ ~ Q ~ ~~! # ,> 0J ~~ , Main Street ~-~ Crossing ~~. ~~~ ~~: ,d '~$ O +.~ Otay Valley Rd ~~% Crossing .~. ~~~M~. RD®, O 1 Exhibit 2 LOCATOR Locator Map SR - 125: Main Street and Otay Valley O ~ ProjectSite Road Crossin NORTH Q' ,4~r`rac.c~1.; E..vr 3 RESOLUTION NO. ZO10-090 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ESTABLISHING A NEW CIP PROJECT (STM359) FOR SR-125 AND ROCK MOUNTAIN ROAD & OTAY VALLEY ROAD INTERCHANGE STUDY, AMENDING THE FISCAL YEAR 2009/2010 CIP PROGRAM BUDGET AND APPROPRIATING $300,000 IN TDIF FUNDS THEREFOR WHEREAS, the City desires to enter into a Cooperative (COOP) Agreement with State of California Department of Transportation (Caltrans) for the purpose of conducting preliminary engineering and traffic analysis, a Project Initiation Document (PID) to determine the geometric design and right-of--way needed, environmental clearance, and construction cost estimates for up to two potential interchanges on SR-125 at Rock Mountain Road and Otay Valley Road; and WHEREAS, proposed tentative maps show the necessity for the construction of up to two potential interchanges on SR-125 at Rock Mountain Road and Otay Valley Road to serve future developments; and WHEREAS, the preliminary study and design, will determine if it is feasible to construct the interchanges so close together and/or an additional determination is needed that will waive this requirement; and WHEREAS, the approval of the tentative maps is awaiting the decision to construct either of the two interchanges or just the Rock Mountain Road interchange; and WHEREAS, the Transportation Development Impact Fee (TDIF) Program for eastern Chula Vista lists two bridge deck projects across State Route 125 at Rock Mountain Road and at Otay Valley Road; and WHEREAS, approval of the tentative maps is awaiting the decision to construct either of the two interchanges or just the Rock Mountain Road interchange; and WHEREAS, California Streets and Highways Code Sections 114 and 130 authorize agencies to enter into a cooperative agreement for performance of work within the State Highway System (SHS) Right- of-Way; and WHEREAS, Government Code Section 65086.5 authorizes Caltrans to prepare the PID as reimbursed work. It also mandates that Caltrans rev'sew and approve the PID developed by others arid be reimbursed for the effort; and WHEREAS, the final agreement will specify the responsibilities of both agencies in regazds to completing the PID as a joint effort between Caltrans and the City of Chula Vista; and 8-12 Resolution No. 2010-090 Page 2 WHEREAS, the total project cost of $300,000 will be funded from the TDIF Program funds of which up to $236,000 is for Caltrans' cost for preparation of the PID preliminazy engineering while the remaining $64,000 will be for City staff time. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby establish a new CIP project (STM359), amend the fiscal year 2009/2010 CIP Program Budget and appropriate $300,000 to the CIP project expenditure category of the Transportation Development Impact Fund (TDIF) from the available fund balance. Presented by Richard A. ms Director of Public Works Approved as to form by Bart PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista, California, this 20th day of April 2010 by the following vote: AYES: Councilmembers: Bensoussan, Castaneda, Ramirez, Thompson and Cox NAYS: Councilmembers: None ABSENT: Councilmembers: None 1 ~, . Cheryl Co Ma or ATTEST: _~l~~U.t.6~ r Donna R. Norris, MC, City Clerk STATE OF CALIFORNIA COUNTY OF SAN DIEGO CITY OF CHULA VISTA I, Donna R. Norris, City Clerk of Chula Vista, California, do hereby certify that the foregoing Resolution No. 2010-090 was duly passed, approved, and adopted by the City Council at a regulaz meeting of the Chula Vista City Council held on the 0th day of Apri12010. Executed this 20th day of Apri12010. ~`~, r Donna R. Norris, CMC, City Clerk o 8-13 RESOLUTION NO. 2010- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO ENTER INTO A COOPERATIVE AGREEMENT WITH THE STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION REGARDING PRELIMINARY ENGINEERING DESIGN, ENVIRONMENTAL, AND TRAFFIC ANALYZING ACTIVITIES ON THE STATE ROUTE 125 FUTURE INTERCHANGES AT MAIN STREET AND OTAY VALLEY ROAD WHEREAS, the City desires to enter into a Cooperative (COOP) Agreement with State of California Department of Transportation (Caltrans) for the purpose of conducting preliminazy engineering, traffic analysis, and the creation of a Project Initiation Document (PID) to determine the geometric design and right-of--way needed, environmental clearance, and construction cost estimates for up to two potential interchanges on SR-125 at Rock Mountain Road and Otay Valley Road; and WHEREAS, California Streets and Highways Code Sections 114 and 130 authorize agencies to enter into a cooperative agreement for performance of work within the State Highway System (SHS) Right- of-Way; and WHEREAS, Government Code Section 65086.5 authorizes Caltrans to prepare the PID as reimbursed work. It also mandates that Caltrans review and approve the PID developed by others and be reimbursed for the effort; and WHEREAS, the final agreement will specify the responsibilities of both agencies in regards to completing the PID as ajoint effort between Caltrans and the City of Chula Vista; and WHEREAS, the total project cost of $200,000 will be funded from the TDIF Program: of the $200,000, up to $140,000 is for Caltrans' cost for preparation of the PID preliminary engineering, while the remaining $60,000 will be for City staff time. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby authorize the Director of Public Works to enter into a Cooperative Agreement with Caltrans regarding preliminary engineering design, environmental, and traffic analyzing activities on the State Route 125 future interchanges at Main Street and Otay Valley Road. Presented by Richazd A. Hopkins Director of Public Works Approved as to ~GYen R. Googins City Attorney 8-14