HomeMy WebLinkAbout2012/03/13 Item 07CITY COUNCIL
AGENDA STATEMENT
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CHULA VISTA
March 13, 2012
ITEM TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CHULA VISTA AUTHORIZING THE CITY OF
CHULA VISTA TO PARTICIPATE IN THE STATE AND
FEDERAL SURPLUS PROPERTY PROGRAM
SUBMITTED BY: FIRE CHIEF ~ l~ ~ f'Z
REVIEWED BY: CITY MANAGER
4/STHS VOTE: YES NO X
Item
SUMMARY
The City has been notified that its approval to participate in the State and Federal Surplus
Property Program has expired. This program allows the City to obtain State and Federal surplus
property that is in usable condition at a reduced cost. Staff is recommending the adoption of the
resolution that will renew the City's eligibility for participation in the State and Federal Surplus
Property Program.
ENVIRONMENTAL REVIEW
The Environmental Review Coordinator has reviewed the proposed activity for compliance with
the California Environmental Quality Act [CEQA] and has determined that the activity is not a
"Project" as defined under Section 15378 of the State CEQA Guidelines because it does not
involve a physical change to the environment; therefore, pursuant to Section 15060[c][3] of the
State CEQA Guidelines the activity is not subject to CEQA. Thus, no environmental review is
necessary.
RECOMMENDATION
Council adopt the resolution.
BOARDS/COMMISSIONS RECOMMENDATION
Not Applicable.
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March 13, 2012 Item
Page 2
DISCUSSION
The State and Federal Surplus Property Program is responsible for obtaining State and Federal
surplus property for qualifying non-federal organizations within the State for their business and
operational needs. As a public agency that carries out or promotes for the residents of a given
political area one or more public purposes that includes: conservation, economic development,
education, parks and recreation, public health and public safety, the City of Chula Vista is
eligible to participate in this program. Under this program the City may generate budgetary
savings by obtaining State and Federal surplus property that is in usable condition at a reduced
cost. Items that can be obtained under this program include but are not limited to: vehicles, office
equipment, tools, machinery, and replacement parts. If approved, the City will be eligible to
participate in this program for three years upon acceptance of application.
PROGRAM COSTS/IMPLEMENTATION
The City will be designated as a "Donee" upon acceptance into the State and Federal Surplus
Property Program. The program assesses the Donee a service and handling charge for each item
of State and Federal surplus property that the Donee picks up. The service and handling charge
may be five percent or more of the original acquisition cost or fair mazket value of the item, or
$100, whichever is greater. When the Donee has picked up several items and the program office
bills the Donee for all of the items on a single billing document, the service and handling charge
may be less than five percent or more for each item; but in all cases, the total service and
handling charge for the single billing document will be at least $100. In addition, the Donee
must be able to pick up State and Federal surplus property directly from where the property is
located or must have the resources to arrange for the item to be picked up.
In an effort to increase the potential benefits and availability of this program on a citywide basis,
the following positions will be designated as authorized City representatives for this program:
• 3 Fire Captains (Fire Dept.)
• 2 Police Sergeants (Police Dept.)
These individuals will be authorized to transact, on behalf of the City, the acquisition of
equipment and goods from the State and Federal Surplus Property Program with the appropriate
approval.
DECISION MAKER CONFLICT
Staff has reviewed the property holdings of the City Council and has found no property holdings
within 500 feet of the boundaries of the property which is the subject of this action.
CURRENT YEAR FISCAL IMPACT
There is no fiscal impact for adopting this resolution. Resolution authorizes the City to renew its
eligibility to participate in the State and Federal Surplus Property Program. All costs associated
with participation in this program will be paid with current budgeted funds.
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March 13, 2012 Item
Page 3
ONGOING FISCAL IMPACT
There is no ongoing fiscal impact for participating in the State and Federal Surplus Property
Program.
ATTACHMENTS:
Certification Document
Terms and Conditions
Application
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Office oC Surplus Property
OSP Form No. 203
(3-$Z)
ASSURANCE OF COMPLIANCE WITH GSA REGULATIONS UNDER TITLE VI OF
THE CIVIL RIGHTS ACT OF 1964, SECTION 606 OF TITLE VI OF THE FEDERAL
PROPERTY AND ADMINISTRATIVE SERVICES ACT OF 19Q9, AS AMENDED,
SECTION 504 OF THE REHABILITATION ACT OF 1973, AS AMENDED,
TTTLE IX OF THE EDUCATION AMENDMENTS OF 1972, AS AMENDED
AND SECTION 303 OF THE AGE DISCRIA~IATION ACT OF 1975
~(/ (J~ l~,/iL{~G( V/ S/(~{ ,(hereinafter called the "donee',
(Name of donee organization)
HEREBY AGREES THAT the program for or in connection with which any property t
donated ffi the donee wiB be conducted in compliance with, and the donee will comply with
and vn'll require any other person (any legal entity) who through contractual or other
arrangements with the donee is authorized to provide services or benefits under said
program to comply with, all requirement imposed by or pursuant to the regulations of the
General Services Administration (41 CFR 101-6.2) issued nnder the provisions of Title VI
of the Civil Right Act of'1964, Section 606 of Title VI of the Federal Property and
Administrative Services Act of 1949, as amended, Section 504 of the Rehabilitation Act of
1973, as amended, Title 1X of the Education Amendment of 1972, as amended, and Section
303 of the Age Discrimination Act of 1975, to the end that no person in the United States
shall on the ground of race, color, national origin, sex, or age, or that no otherwise goalitled
handicapped person shall solely by reason of the handicap, be eaclnded from participation
in, be denied the benefit of, or be subjected to discrimination nnder any program or
activity for which the donee received Federal assistance from the General Services
Administration; and HEREBY GIVES ASSURANCE THAT it will immediately take any
measures necessary to effectuate this agreement.
The donee further agrces that this agreement ahal! be subject in all respect to the
provisions of said regulations; that this agreement shall obligate the donee for the period
during which it retains ownership or possession of any such property; that the United Sffites
shall have the right to seek judicial enforcement of this agreement; and, this agreement
shall be binding upon any successor in interest of the donee and the word "donee" as used
herein includes any such successor is interest
Date 2 Zz/~z ~If~ Of 1~U~ Vl,(fG{
Donee Organization
BY ~N~u~ ~ ~
(President/ airman of the Board
or comparable authorized ofScfal)
~rf v n~ ~'~iul~ l/SfG
~h ~V
Donee Mailing Address
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CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND
VOLUNTARY EXCLUSION -LOWER TIER COVERED TRANSACTIONS
This certification is required by the General Services Administration regulations implementing Executive Order
12549-41 CFR 105-68 -for all lower tier transactions meeting the requiremeMS stated at 41 CFR 105-68.110.
Instmctions for Certification
1. By signing end submitting Nis proposal, the prospective lower
tier participant is providing Ne cer[ifiwtion set ou[ below.
2. The certification in Nis clause is a material representation of
fad upon which reliance was placed when Nis transaction was
entered into, If it is later determined Nat Ne prospective lower
Her participant knowingly rendered an erroneous certi8cetion, in
addition to oNer remedies available to Ne Federal Govemmrn;
the depermtrnt of agency with which Nis transaction originated
may pursue available remedies, including suspension eod/or
debarment.
3. The prospective lower liar participant sha0 provide immediate
written notice to the pttsonto whom Nis proposal is submitted if
at any time Ne prospective lower Her participant teams Nat its
certiSeation was erroneous when submitted or had become
erroneous by reason of changed circumstances.
6. The prospccHve lower tier participant further agrees by
submitting Nis proposal that it will include this clause titled
"Certification Regarding Debarmrn; Suspension, Ineligibility
and Voluntary Exclusion -Lower Titt Covered TransacHon,"
without modification, m all lower tier covered transactions and
in all solicitation for ]owtt tier covered transactions.
7. A participant N a covered transaction my rely upon a
eectificatioa of a prospective participatt in a lower tier
covered transaction that it is not proposed for debarment under
CFR part 9, subpart 9.4, debarred, suspended, in eligible, or
voluntarily excluded from covered transactions, unless it
knows Nat Ne certification is erroneous. A participant may
decide Ne method and frequency by which it determines Ne
eligibility of its principals. Each participant may, but is not
required to, check the List of Parties Excluded from Federal
Procurement and Nonprocurement Programs.
4. The terms °covered transaction," "debarred," suspended,"
ineligible," '%owtt Her covered transaction," "participant."
"person," "Primary covered transaction," "principal," "proposal,"
end "voluntarily excluded," as used in this clause, have Ne
meanings set out in Ne Definitions end Coverage section of Wile
implementing Executive Order 12549. Yau may contact Ne
person to which Nis proposal is submitted for assistance in
obtaining a copy of those regulations. '
5. The prospective lower Her participant agrees by submitting this
proposal Na; should Ne proposed covered transaction be entered
into, it shall not knowingly enter into any lower tier covered
transaction wiN a person who is proposed for debarment under 48
CFR part 9, subpart 9.4, debarred, suspended, dcelarcd ineligible,
or voluntarily excluded tirom participation in this covered
transaction, unless authorized by the department or agency with
which this transaction originated.
8. Nothing contained N Ne foregoing shall be construed to
require establishment of a system of records in order to rendeL
th good faiN Ne certification required by Nis clause. The
knowledge and information of a participant is not required to
exceed that which fs normally possessed by a prudent person
in Ne ordinary course of business dealings.
9. Except for transactions authorized under paragraph 5 of
Nese instructions, if a participant th a covered transaction
knowingly enters into a lower tier wvered transaction with a
person who is proposed for debartnrnt under 48 CFR par[ 9,
subpart 9.4, suspended, debamd, ineligible, or voluntarily
excluded from partleipation in this trensection, in addition to
oNtt remedies available to Ne Federal 6ovemmen; Ne
department or agency wiN which Nis transaction originated
may pursue available remedies, including suspension and/or
debarment.
Certification
(1) The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals
is presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from
participation in this transaction by any Federal department or agency.
(2) Where the prospective lower tier participant is unable to certify to any of the statements in this certification,
such prospective participant shall attach an explanation to this proposal.
NAME OF DONEE APPLICANT
NAiYILE AND TITLE OF AUTHORIZED REPRESENTATIVE
f~a~v~ Ncnr~remamn Fir C1~/ef
SU IY~E~~11(1A~o~dl\-n DATE/~z~~
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~~~ GENERDAL~SERVICES
STATE OF CALIFORNIA
NEW APPLICATION FOR ELIGIBILITY
STATE & FEDERAL SURPLUS PROPERTY PROGRAM
SASP Form
STD204
iuzor i l
Governor Edmund G. Brown h.
Pursuant to Federal Regulation 28 C.F.R. §§ 42.401 - 42.415, a recipient is mandated to report to the Federal ~owmment the
racial and national orgins of all persons within your service area. You are therefore asked to supply the Ot}ice of Fleet and
Reset Management with the race and national orgins of indfvidrrale you serve In your service arm (h may Ge helpful to rofer
to the US Census to determine the racial makeup of your service area at wvrw.tactflnder.census.gov/J. This form must be
completed and returned with the rest of the eligibility packet U ortler to quality for the Federal Surplus Property Program.
Your answers on this form In no way affect your eligibility; however, not returning the form will delay the processing of your
application.
American lndien or Persons having origins in arty of the tribal peopb of NorlFr America, and who mairrtaln
Alaskan Native ~ O cuhurat identMkation through tribal etfiliatfon or community raoognition.
Porsorro having origins in any of the original peoples of the far asst, Southasst Asia,
Asian 7 Pacific / /{ /~ Paclac Islands, or the Indian 9ubcominertt. This lneludas China, Japan, Korea, The
Islander ~ T _/ Philippines, and Samoa.
~ rl° /' Personc having origins In any of the black rectal groups of Africa.
Black 77 b
Persons of Mszlcan, Pueno Rican, Cuban, Central or Soufh American, or other 8panlsh
Hispanic °+v ~~° ~ culturo or origin, regardless o1 race.
~ ~-~° ~ Person having origins in any of the original people of Europe, North Africa, or the
Whhe Midtlle EesL
(BpxaY)
Other sa
Print Name GV2 ~ ~~_ Yll7P_ YVIQ/~ TRIe i~i ~2 ~i7/ E t _
"~" v ~ Oats /zz
Signature
OFFICE OF FLEET AND AStiFTMANAGkMENT I SEcAn of Cuiilorniu ISruie andCm.,vmer Sevvicm AyencY
f ]W Naria,d Drive I Saar meMO, GA 9fi.AT4 ~ +973.92E. LUre `976D2C.9E46
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CAtIr CAN L:. OEI'ABiMEf+i 0~
GENERAL SER`~~fCES
A, Name d the
Address
Fax Number
E-mai Address
Organization ie e: PI 10. to GOVERNMENTAL AGENCY
A. Camervatlon
-B. Economic Devdopmem
-C. Edueatlon - ADA
^_ D. Parks i Recreedan
E. Ptdrig Fkafih
F. Pubic 9ably
~. Other, Fatplah!
Number d Service Skew
TOtel Number d Cfiema Served Each Day
RESOLUTION
e. •8E CT RESOLVED by rho Governing Swrd, end hereby ordered Ihat the dtioettel anNOr emWcyee{al whoa. fume(s), tfiu(s), atld alprrhlre(s) are crud
below .hen be aM b faro) hereby aulhwlaed as our reprssaeuavere) to acqulrs surplus DroWM d~ the auapkoes d rho QlaaMa male Agency br
3urplue Property end accept rssparblatY for paymed d MldarNd fees by tlr surpus properly agency undo tlfe Terms end CraaRioru aooomwryvg
This form a Ibled on the reveres aWe d m'b iorm.'
E-AAAIL ADDRESa
~uNS f.l . G L- I (1~• Cf~. U S
-DNELUS L~GN~«rV/STgr~v,ocG
M trMr= s f~GiAt7GR wST~t A~ . O~-C>
The above teaolulbn was PASSED AND ADOPTED doer _dey d 20 _ by the (iovaminp Botud d dte:
by the ldiowlrp vdr. AYES: NOES: ~_ ABt~fT:
CMrk d tlu Goveminp Board known as
Do fmreby wrtdy Seal the foregoing u a lull. bus. and rwrrecl resahrflort adopted by the govemdfg board d the aboVa named elpenimdon e<
the msettrlp stared heW at Ile regular Wow d rrreatlrg on tFre date and by ttw vde abbw slated, a copy d said reecAdlon is an file M the
pdncipel olfiw d the Oovemkrp Board.
Slpned by:
NOTE: ALL LOCAL GOVERNY~eT i NON-PROFIT MCORPORATED OROANtZAT10N8 NAYS A pOVE11NHw0 BOARD, THFAEFORE
COMPLETE ONLY SECTIONS `A` i'B'. ?IeF rtlr ! r+tatNO SECTION •C• IS FOR STAYS AGENCIES ONLY.
C. AUTHORIZED BY:
Prlfstsd Name end Tide d C Admktutradw gBloer
d CHaf AdtMrdsUatlve ~
STATIi CF CALIFORNIA AGENCIES ARE REOUIRttD TO PROVIDE THEIR STATE BILLMKi t:00Ee
Fianewel ApWicadat Approved Rerlevial ADp Dleapproved
Date: Sigrad
OFFFC! OF il£FT AND ASSETMANA CafMENT ~ Stole nfCdtfomta ISfute arrcl Con n•mer Services Agency
1700 Nationvt Orivc I Saciamerdo CA 9SEJd 1 f 97 G91A L~c-0t9ib.420-9E9b
SASP Fam 207-A (0112011)
Governor Edmund G. Brown Jr.
Teaphbfle ~~19) ~f0 9 SPS
PRIVATE AOF1eCY/ORGANIZATION
A. NamNeas Program
-_ B. PMiale EduoaUon • ADA
C. Pdvete Heakh
D. Older Amxiwns Act for Sr. CMizena
E. Other, ExpkM
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RESOLUTION NO. 2012-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA AUTHORIZING THE CITY OF CHULA VISTA
TO PARTICIPATE IN THE STATE AND FEDERAL SURPLUS
PROPERTY PROGRAM
WHEREAS, the City has been notified that its approval to participate in the State and
Federal Surplus Property Program has expired; and
WHEREAS, this program allows the City to obtain State and Federal surplus property
that is in usable condition at a reduced cost; and
WHEREAS, as a public agency that carries out or promotes for the residents of a given
political area one or more public purposes that includes: conservation, economic development,
education, parks and recreation, public health and public safety, the City of Chula Vista is
eligible to participate in this program; and
WHEREAS, under this program the City may generate budgetary savings by obtaining
State and Federal surplus property that is in usable condition at a reduced cost. Items that can be
obtained under this program include but are not limited to: vehicles, office equipment, tools,
machinery, and replacement parts; and
WHEREAS, the City will be eligible to participate in this program for three yeazs upon
acceptance of application; and
WHEREAS, in an effort to increase the potential benefits and availability of this program
on a citywide basis, the following positions will be designated as authorized City representatives
for this program: 3 Fire Captains (Fire Dept.), 2 Police Sergeants (Police Dept.); and
WHEREAS, participation in this program is cost neutral.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula
Vista does hereby approve and authorize the City of Chula Vista to apply for and renew its
participation in the State and Federal Surplus Property Program.
Presented by
Dave Hanneman
Fire Chief
Approved as to form by
~~~~ _
"/~t~7~~
Glen R. Goo ins
City Attorney
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