HomeMy WebLinkAboutAgenda Statement 1972/09/05 Item 19Staff Commentary on Agenda Item No./ f
CHULA VISTA CITY COUNCIL MEETING OF September S, 1.972
Item Title: ResoLuti.on - Accepting Bids .and Awarding Contract for the Con-
struction of Sewer in the 900 Block of Hilltop Driv
Initiated by: Director of Public Works/City Engineer
Attached is a copy of Resolution [ ] Ordinance [ ] Ag er ement [ ] Plat [ ]
Background:
On March 7, 1972, by Resolution 6363, the City Council approved an agreement
with the owners of property identified as 911, 917, 927, 910 and 940 Hilltop
Drive and 18 "L" Street to provide sewer service to said properties in accord
ance with the conditions contained in the agreement.
On June 27, 1972, the City Cozzzzcll authorized the Director of Public Works to
advertise for bids. The Director of Public 14orks received formal bids at
11:00 A.M. on July 25, 1972 in the Council Chambers for the construction of a
sewer in the 900 block of Hilltop Drive, The bidders and their accompanying
bid amounts are listed below. The low bid of $17,309.86 submitted by Walter
EI, Barber, Engineering Contractor, is 0,440 below the engineer's estimate
($17,387.00).
Walter H. Barber
Taylor ~, Sloan, Inc.
R.S. Construction Company
Bid 10% Contingency
$17,309,$6 ~1,7~0.3-5'-
$23,218.00 $2,321.80
$39,041.10 $3,904.11
The lowest responsible bid plus loo contingency amounts to $19,040,85, which
exceeds the amount of $14,700.00 contained in Section 3 of said agreement by
$4,340.85. All owners of property who executed the agreement were notified b
certified mail and only one did not approve the lowest responsible bid plus 1
contingency.
Five of the six property owners who executed the agreement have made cash
deposits with the City Finance Officer totaling over 670 of the amount of the
lowest responsible bid plus loo contingency in accordance with Section 5 of
said agreement.
The $12,503.23 deposited by the property owners is 67,665a of the lowest
responsible bid plus loo contingency or 72.2320 of the lowest responsible bid
No money has been budgeted for this project. However, sufficient funds for
City participation are available in the Sewer Income fund. $6,537.62 must be
added to the funds deposited by the property owners to cover the total antici
pated cost of the project. The loo contingency is needed to cover the in-
stallation and relocation of utilities and any extra costs incurred because
items in the bid proposal are approximate quantities.
(continued on supplemental sheet) See EXHIBITS [ ] No.
'_ Financial
Statement: Total cash deposit by property owners $12,503.2
Requested authorized expenditure from Sewer Income Fund 6,537.6
Total authorized expenditure ,0 .$
Commission-Board
Recommendation
N.A.
Department Head 1. Award contract to Walter H, Barber in the amount of
Recommendation: $17,309.86. 2. Appropriate $6,537.62 from Sewer Income fund
for City's participation in this project. 3. City Council
authorize Director of Public Works to approve individual change orders in
amounts of $1,000 or less. 4, City Council authorize the Mayor to execute the
~.p~r~~r~a~~rbehalf of the City and property owners signatory to the agreement
Recommendation
A 113 (Send one copy ~ta: Adm~.n~.b~tna.t~.on; C~.~y C2.enFz; C~..ty A~~tonney; De
BACKGROUND (conti.nued)
Funds advanced by the City to cover the cost of constructing the sewer
will be reimbursed to the City as non-participating property owners
connect to the sewer system. Upon completion of the work, the Director
of Public 1Vo1•ks will prepare an assessment diagram upon tahich the total
construction cost will he distributed against al.l properties benefited
by the construction. This is in accordance with Section 7 of the agreemen
,---
Form No. CA 102
• 7-66
CERTIFICATE OF CITY FINANCE OFFICER
Certification of Unappropriated Balance
I HEREBY CERTIFY that the money required for the
appropriation of funds for the purpose set forth in the
attached resolution is available in the Treasury, or is
anticipated to come into the Treasury, and is otherwise
unappropriated.
Amount $ ~ S 3 7 , ~ ~ _ Fund _~`~,,,~,~ ,~ ~
c c~nc-- ynt
Purpose [`rT'~ 1"~+.4~.i: ol= .Seu..EiZ CG~lSt(~~1c~ia,/ `%00 ,~~'~-k'
Bidder l.Vr~ ~_T1=`.Z ~j, f"i At~3 ~rZ
Gordon K. Grant
Finance Of_ f icer
The City of Chula Vista
Date ~ - 30 -~ 7 ~ BY
Certification of Unencumbered Balance
I HEREBY CERTIFY that the indebtedness and oblia-
ation to ;:1e incurred. by the contract or agreement author-
izea by the attached resolution can be incurred without
the violation of any of the provisions of the Charter of
the City of CY~ula Vista, or the Constitution or the laws
of the State of California, that sufficient monies have
been appropriated for the purpose of said. contract, that
sufficient monies to meet the obligations of the contract
are actually in the Treasury, or are anticipated to come
into the Treasury to the credit of the appropriation from
which the same are to be drawn, and that said monies now
actually in the Treasury, together with the monies antic-
ipated to come into the Treasury, to the credit of said
appropriation are otherwise unencumbered.
Amount Not to Exceed $
Finance Otficer
The City of Chula Vista
Date By
Fund Dept./Activity
Purpose
Bidder
Certificate No. '-'"~ •
~_
~~,