HomeMy WebLinkAboutReso 2000-308 RESOLUTION NO. 2000-308
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ADOPTING A CATASTROPHIC LEAVE
POLICY FOR EMPLOYEES IN THE EXECUTIVE, SENIOR
MANAGEMENT, MIDDLE MANAGEMENT, CONFIDENTIAL,
CHULA VISTA EMPLOYEES ASSOCIATION, INTER-
NATIONAL ASSOCIATION OF FIRE FIGHTERS, CHULA
VISTA POLICE OFFICERS ASSOCIATION, AND WESTERN
COUNCIL OF ENGINEERS EMPLOYEES GROLrPS
WHEREAS, the City does not currently have a policy that allows employees to donate their
personal leave time to other employees who have exhausted their leave balances due to their own
or one of their immediate family members prolonged injury or illness; and
WHEREAS, several employee groups expressed interest in implementing a "Catastrophic
Leave Policy" which would allow employees the ability to donate a portion of their Vacation,
Floating Holiday, Management Leave, and/or Compensatory Time to other employees who are
required to be absent from work due to their own injury or prolonged illness, or to care for an
immediate family member with an injury or prolonged illness; and
WHEREAS, recognizing that there was a need for such a policy and that many other
government agencies in the area had already adopted similar policy, the proposed policy was drafted;
and
WHEREAS, the City met and conferred with each of the employee groups and the policy
presented is the result of a collaborative effort between Management and each of the employee
groups.
NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Chula Vista does
hereby adopt a Catastrophic Leave Policy for employees in the Executive, Senior Management,
Middle Management, Confidential, Chula Vista Employees Association, Intemational Association
of Fire Fighters, Chula Vista Police Officers Association, and Western Cotmcil of Engineers
employee groups as set forth in Attachment I, attached hereto and incorporated herein by reference
as if set forth in full.
Presented by Approved as to form by
Haman Resources Director Jo Ka~e;ny ~/)
Resolution 2000-308
Page 2
PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista,
California, this 22na day of August, 2000, by the following vote:
AYES: Councilmembers: Davis, Moot, Salas, and Horton
NAYS: Councilmembers: None
ABSENT: Councilmembers: Padilla
Shirley Horto~frl~ayor
ATTEST:
, -)
Susan Bigelow, City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO )
CITY OF CHULA VISTA )
I, Susan Bigelow, City Clerk of Chula Vista, Califomia, do hereby certify that the foregoing
Resolution No. 2000-308 was duly passed, approved, and adopted by the City Council at a regular
meeting of the Chula Vista City Council held on the 22"a day of August, 2000.
Executed this 22"d day of August, 2000.
Susan Bigelow, City Clerk
ATTACHMENT 1
CITY OF CHULA VISTA
CATASTROPHIC LEAVE POLICY
Vacation, Floating Holiday, Management Leave or Compensatory Time credits may be transferred from
one or more employees to anothe~ employee on an hour-for-hour basis, upon the request of both the
requesting employee and the donating employee and upon approval of the requesting employee's
department head~ under the following conditions:
a) The requesting employee is required to be absent from work due to injury or the prolonged
illness of the employee or their immediate family (as defined in the current MOU); has
exhausted all eamed lea~;e credits, including but not limited to sick leave, vacation leave,
compensatory time, administrative leave and floating holiday credits; and is therefore facing
financial hardship.
b) The transfers must be for a minimum of four hours for each type of time transferred, and in
whole (one) hour increments thereafter.
c) The total credits received by the requesting employee shall normally not exceed 520 hours
(728 hours for employees working a 56-hour scheduled workweek) unless approved by the
City Manager or his/her designee.
d) To request transfers of leave, a Catastrophic Leave Request Form must be completed with the
signature of the donating emplo.vee, requesting emplo. vee, and the department head of the
requesting emplt~vee. The form then needs to be sent to the Human Resources Department
for verification of eligibility and coordination of the balance transfer.
e) The transfers will only be allocated to the sick leave balance of the requesting employee. The
transfers are irrevocable, and wilI be indistinguishable from any other sick leave credits
· belonging to the requesting employee. Transfers will be subject to all taxes required by law.
f) This program is not subject to the Grievance Procedure of the MOU's.
g) Time will be transferred from employee to employee on an hour-for-hour basis.
h) The requesting employee banks the transferred time in SICK LEAVE; the donating employee
can contribute from all leave banks (vacation, floating holiday, administrative leave and
compensatory time) with the EXCEPTION OF SICK LEAVE.
i) Any employee (except sworn Police and Fire) out on workers' compensation may still be
eligible for catastrophic leave, and can use the catastrophic sick leave to supplement their
workers' compensation benefits in the interest of receiving a full paycheck during their
recovery period.
j) Once catastrophic leave has been received and banked it becomes sick leave and is
indistinguishable from any other sick leave time; therefore, when the sick leave is used, the
employee will accrue normal leave balances. For this situation, sick leave is the same as time
worked.
k) Employees who are on Short-Term (STD) or Long-Term disability (LTD) may supplement
· ~--~ their disability benefit with catastrophic leave (sick leave) in order to receive a full paycheck.
This Catastrophic Leave Policy will be implemented on a case-by-case basis, and will be
treated in the most confidential manner possible. It is suggested that Employees who do or
do not contribute their time not share their knowledge of others who do or do not contribute.
8/2000
CITY OF CHULA VISTA
CATASTROPHIC LEAVE REQUEST FORM
A. REQUESTING EMPLOYEE ""~,
I am requesting donations of time from fellow employees because I have exhausted (or will very soon exhaust) all
earned leave credits, including but not limited to sick leave, compensatory leave, floating holiday credits, and
administrative leave, and am therefore facing financial hardship. I am absent from work due to injury or the
prolonged illness of myself or my immediate family (as deftned in current MOU).
Print Employee's Name Employee's Signature (or proxy) Employee ID Number
B. DONATING EMPLOYEE
I am voluntarily allowing the City to deduct the following number of hours ffom by banked leave time, and convert
it to sick leave and credit the above mentioned employee's sick leave bank. I understand that this decision is
irrevocable once I sign below. I further understand that transfers must be for a minimum of four hours per
transaction and in whole (one) hour increments thereafter.
Vacation Holiday Comp Time Admin. Leave
(4 hours or more) (4 hours or more} (4 hours or more) (4 hours or more)
Pritn Employee's Name Employee's Signatare Employee ID Number ""~,
C. DEPARTMENT HEAD
I approve the request for Catastrophic Leave. The employee requesting the time is absent for a valid reason and it
meets the requirements of this City policy.
Department Heads Signature Department Date
D. HUMAN RESOURCES
The Human Resources Department verities that the above-mentioned employees have completed this request
correctly and meet the eligibility requirements of this policy. Authorization is given to the Finance Department to
make the transfers as indicated on this form.
Director of Human Resources Date
E. FINANCE DEPARTMENT
Finance Department: I have transferred the appropriate hours from and to the respective employees per this request, ~_.~.
Transfers occurred pay period ending
DATE Finance Department Signature
8/2000