HomeMy WebLinkAboutAgenda Statement 1973/11/06 Item 13AGENDA ITEM N0. [ 13 ]
CHULA VISTA CITY COUNCIL MEETING OF: November 6, 1973
ITEM TITLE: Resolution - Transferring funds within Parks and
Recreation control accounts
INITIATED BY: Director of Parks and Recreation
BACKGROUND
On August 24, 1973, the City of Chula Vista received the amended
contract from HUD for the Otay and Larkhaven park acquisition and
development grant. Upon receipt of this amended contract, the parks'
development must be completed in six month or by February 24, 1974.
Originally, PEP was not to be phased out until June 30, 1974, but
earlier this year the Department of Labor decided to start the
phase-down program a year earlier than anticipated. The PEP per-
sonnel for park development went from a high of 12 to the present
level of 4. These PEP people were to be used to free regular City
forces for work at Otay and Larkhaven Parks.
This unexpected early phase-out of the PEP program .put the City in
a difficult situation in regard to its Federal contractual commit-
ment. If the City asks for an extension of time from HUD for the
development of these parks and it is not granted (which seems
likely due to HUD's own phase-down and their desire to complete
all outstanding projects quickly), the City probably could not
finish the required development of Otay and LarkY-v~ve~t Parks in time
unless the City Council would grant a transfer of funds from
Parks and Recreation Control Accounts 12-4220-5101 (Recreation)
and 12-4111-5101 (Parks and Recreation Administration) to Parks
and Recreation Control Account 12-4120-5101 (Parks Maintenance).
This would not be an additional budgetary increase or a special
(continued on supplemental page)
ATTACHED: Resolution [X ] .Ordinance [ ] Agreement [ ] Plat [ ]
See EXHIBITS [X] No. 1
Financial Statement:
No budgetary increase or special appropriation required.
Commission-Board Recommendation:
N.A.
Department Head Recommendation:
Recommend approval
City Manager Recommendation:
Recommend approval. This action will permit the meeting of all
commitments as to Parks Development and the grant stipulations
despite PEP phase-out setbacks, and within the budget as approved
by the City Council. Now only excessive inclement weather and
material shortages beyond our control should forestall the park
completion schedule.
70
Supplemental Page two
appropriation, but simply a transfer.
from one Parks and Recreation Control
meet this special situation.
Item No. 13
of existing budgeted funds
Account into another to
The total amount of funds needed for Control Account transfer is
$11,200. Operating savings available within the Parks Maintenance
activity will provide for the balance of_ this need ($8,300). These
transfers will provide for five temporary interim staff appoint-
ments of Daintenance Gardener I for a six-month period, and overtime
monies for. regular City forces. The alternative to a transfer of
funds would be to take manpower away from existing park development
projects at Hilltop, Halecrest, and Norman Park Center for use
in the completion of Otay and Larkhaven Parks.
T~lithout the completion of our commitments under the Federal grant
agreement, according to the City Attorney, this could possibly
result in a breach of contract on the part of the City with the
possibility of reimbursement of all or part of the federal funds
received.