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HomeMy WebLinkAboutReso 1967-4523Form No. 342 RESOLUTION NO. 4523 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING AGREEMENT BETWEEN THE CITY OF CHULA VISTA AND MR. RAYMOND HOLT, LIBRARY CONSULTANT, TO PREPARE A FEASIBILITY STUDY AND BUILDING PROGRAM FOR THE CHULA VISTA PUBLIC LIBRARY AND AUTHORIZING THE MAYOR TO EXECUTE SAME The City Council of the City of Chula Vista does hereby resolve as follows: That that certain agreement between the City of Chula Vista, a municipal corporation, to prepare a feasibility Public Library dated the 15th day of is attached hereto and i set forth herein be, and and Mr. Raymond H~ study and building August ~corporated herein, the same is hereby alt, Library Consultant, program for the Chula Vista 1967 a copy of which the same as though fully approved. BE IT FURTHER RESOLVED that the Mayor of the City of Chula Vista be, and he is hereby authorized and directed to execute said agreement for and on behalf of said City. Presented by ~~' , '~ / ,,c - Bluma Levine, City Librarian Approved as to form by George D Lindberg, City Attor ADO?TFP A"'D P.PPRCVLD by the CITY COIIP'CIL of the CIT`~ ~l C"i'LA ~ i ~1'e CrL?FOBP-IA, this 15th da.y of _ August , 1467 ?~~~ the fo11c-~~ins vot-~_ to--ait: P.','T Councilr~er. Sparling, Sylvester, McCorquodale, McAllister '-AYf.S: Cour.cil*:en Anderson A"."-'-."T.~ Counczlnen None ~F.ity Cler'.c ~- ,TAT,. 0± CALIFPRFIA ) Cf`~!-:.~~"' YF .SA;.- LI='Gfl ) s5. CITE' OF CiiULA JISTA ) oY t'h~ City of CyGle~ "; i If?Y''T'- ,. CA:'°Rr~LL, City Clerk of the City of Ghu1a '.'iata Cali2cr.-aa, P^ '`Fx~EY CrnT'FY that the above and foregoing is a full, true and correct co-?-~ of and that the same has not bee^ a-~_~::,d~d or rr-_~~~aled. t.T~]"'[ City Cler_. ~sa3 LIBRARY CONSULTANT AGREEMENT THIS AGREEMENT, made and entered into this 15th day of August 1967, by and between the CITY OF CHULA VISTA, a munici- pal corporation, hereinafter called "City", and RAYMOND M. HOLT, 1841 Westwood Place, Pomona, California 91767, a Library Consultant, here- . inafter referred to as "Consultant". W I T N E S S E T H WHEREAS, the City desires to retain an expert Library Con- . sultant for the purpose of providing a feasibility study, including a detailed analysis of library needs for the City of Chula Vista and the development of a library building program and assistance during the preparation of schematics, cost estimates, and development of working drawings for the construction of a library for the City of Chula Vista, and WHEREAS, Raymond M. Holt, qualified Library Consultant, agrees to serve as a Consultant to the City of Chula Vista in the planning and construction of a new public library building for the City of Chula Vista. NOW, THEREFORE, it is mutually understood and agreed by and between the parties as follows: 1. That Consultant will perform the work as set forth herein in three phases for the amounts as agreed upon herein and for the com- - pletion of each phase as provided. 2. Said work of the Consultant will be accomplished in the following phases: PHASE I Feasibility Study A. During Phase I the service of the Consultant will be de- voted primarily to making a feasibility study involving the following: 1. A review and study of all pertinent information, prior studies, and other written materials related to the future requirements of the Chula Vista Public Library. 2. Consultation with the City's Planning Department and others as may be appropriate such as school officials, and Chamber of Commerce officers. 3. Consultation with the City's Librarian, library staff and Library Board of Trustees. 4. On the basis of the information thus gathered, de- termine the basic characteristics of Chula Vista's future library needs as they relate to the need for a new library building. 5. Inspect and weigh against accepted location criteria, various potential library building sites. -1- -~S~ 6. Advise the Library staff, Library Board of Trustees and any others involved in structuring a program to support a successful library bond issue. 7. Submit a typed copy of a final report summarizing the findings and recommendations of the items of Phase I on or before October 15, 1967. S. Review the above feasibility report with appropriate City and library officials. B. As part of Phase I, the Consultant will make such trips - to Chula Vista and remain for such periods of time as he deems necessary for carrying out the objectives of Phase I, but not to exceed five trips or said trips shall not exceed five in number, or a total of seven days including one trip to make the official presentation of the feasibility study. C. For the services rendered under Phase I of this program the fee would be $1,500.00 remitted as follows: 1. A retaining fee of $500.00 shall be due and payable upon the approval of this agreement between the City of Chula Vista and the Consultant. 2. A payment of $1,000.00 shall be due and payable at the time the feasibility report is submitted by the Con- .. sultant. PHASE II Library Building Program A. The Primary objective of the Phase II is to create a building program for the use of architects in planning a new library building for Chu 1a Vista. Included also are several related and continuing concerns. During Phase II the Consultant will: 1. Prepare a written building program setting forth the requirements of the library in terms which will provide 4~' guidance to the architect in designing a functional li- brary building equal to the foreseeable library needs of the people of the City of Chula .Vista. 2. Assist, if asked, in the selection of a competent architect. 3. Submit a typed copy of the building program on or be- fore December 15, 1967. 4. Review the building program with appropriate library and City personnel. 5. Review the building program with the architects. 6. Study any preliminary space and cost analysis made by the architects and submit comments and recommenda- tions to the appropriate officials. 7. Continue advisory assistance to those concerned with the library bond campaign. -2- 45a= B. As part of Phase II the Consultant will make such trips to Chula Vista and remain for such periods of time as he deems necessary £or carrying out the objectives o£ Phase II but said trips shall not exceed five in number or a total of five days including one trip to make the official pre- sentation of the building program. C. For the services rendered under Phase II of this program the fee would be $2,500.00 remitted as Follows: 1. A retainer o£ $500.00 shall be due and payable on or before October 15, 1967, marking the beginning of Phase II activity. 2. The sum of $1,500.00 shall be due and payable at the time the written building report is officially submitted. 3. The remaining $500.00 allocated for distribution under Phase II shall be due and payable on or before April 15, 1968. ("i)a7 e. =; ,m ~n .~r,a dy 1; ~-. Na, y7gE) PHASE III Schematic and Working Drawing Preparation A. The purpose of Phase IIZ is to provide an opportunity for the Consultant to work closely with those involved in the actual prepe ration o£ plans For the new library build- ing including the library sta££, City personnel involved in the project and architects. It is understood that this portion of the program will not be activated until the li- brary building program has been funded. Consultant services to be rendered under Phase III include: 1. A review of the basic space analysis and space re- lationship studies as made and submitted to the Con- - sultant by the architects; a statement containing ques- tions, comments, suggestions for change will then be submitted. 2. The schematic plans, as submitted to the Consultant by the architect will be reviewed and returned with a statement containing questions, comments and suggestions for change. 3. The Preliminary plans, as submitted to the Consul- tant by the architect, will be reviewed and returned with a statement containing questions, comments, and suggestions for change. 4. The working drawings, as submitted to the Consultant by the architect, will be reviewed and returned with a statement consisting of questions, comments, and sug- gestions for change. 5. The bid documents including a complete set of draw- ings and the material specifications will be reviewed prior to bidding and a statement returned containing questions, comments, and suggestions for change. _ 6. Informal consultation with the library staff, archi- tects and other City personnel regarding the selection and purchase of library furnishings and equipment. -3- ~~ , B. As part of Phase III the Consultant will make such trips to Chula Vista and remain for such periods of time as he deems necessary for carrying out the objectives of Phase III, but said trips shall not exceed three in number or total more than three days. C. For the services rendered under Phase III of this pro- gram, the fee would be $1,000.00 remitted as follows: 1. The sum of $350.00 shall be due and payable at the time the written statement containing questions, com- ments and suggestions for change is submitted on the schematic plans. 2. The sum of $350.00 shall be due and payable at the time the written statement containing questions, com- ments and suggestions for change is submitted on the working drawings. 3. The sum of $300.00 shall be due and payable on the date that the call for bids for the new library build- ing is issued. 3. Miscellaneous Provisions and Conditions: A. Unless otherwise informed, the Consultaa~ shall;,;a.~s:!der the City Librarian to be the official r.~presentative di the City of Chula Vista and shall direct all cffS.cial correspon- Bence and reports to that office; copie-s of correspondence and communications to other individuals including the archi- tects shall also be filed with this office. B. This agreement may be amended by mutual consent of both parties at any time to provide for additional services at such compensation and terms as may be agreed upon. C. This agreement may be terminated upon 30 days written notice by either party; an equitable settlement would then be made based upon services rendered to the date of termi- nation. D. The responsibility of the Consultant in checking the architects' plans, drawings, building specifications and all other documents shall be limited to those elements which affect the functioning of the building as a library. E. All reports, maps, architectural drawings, plans or other materials which is the property of the City of Chula Vista and related to this project shall be made available to the Consultant for his use without fee or cost. F. The preparation and writing of specifications for li- brary furniture, and equipment is not a responsibility of the Consultant. G. A single typed copy of the feasibility study, and the library building program and such other statements asmay be necessary will be submitted by the Consultant to the City Librarian or other designated official representative of the City; additional copies may be made by the City and dis- tributed as needed provided that the Consultant's name appears as author on each and provided that one or more copies of both the feasibility study and the library build- . ing program is sent to the appropriate depositories at the California State Library, Sacramento, and the American Li- brary Association, Chicago. -4 ~-45~3 H. One copy of the complete set of working drawings and building specifications shall be furnished the Consultant and shall become his property. I. The terms of this agreement set forth the number of trips and the amount of time in Chula Vista that the Consul- ;~ tant believes will be necessary to accomplish the objectives of this agreement. Should additional trips be deemed neces- sary by the client and agreed to by common consent, addi- tional compensation shall be paid to the Consultant at the rate of $25.00 per trip plus $100.00 for each day or any portion thereof, said payment being due and payable within ten days of the making of such a trip. J. Should the Consultant be requested by the client to go to points in Southern California other than Chula Vista, he shall be reimbursed at the rate of ten cents per mile for travel plus $100.00 for each day or portion thereof, said payment being due and payable within ten days of the com- pletion of any such trip. K. Payments shall be made within ten days of the date upon which they become due and payable according to the schedule set forth in this agreement. L. It is understood that the services of the Consultant will be scheduled so as not to interfere with his duties as Librarian of the Pomona Public Library, provided that, sub- ject to such. duties, the Consultant will exert his best efforts to be available as needed under the terms of this agreement. IN WITNESS WHEREOF the parties hereto have executed this agreement the day and year firsthereinabove set forth. " HT E CITY~OF CHULA VISTA ~ - f Ma RAYMOND M. HOLT, LIBRARY CONSULTANT /, / ' "/ ~J~ Approved L~ as to form by George D. ndberg, City Atto y _5_ ~-~.sa.