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HomeMy WebLinkAboutReso 1970-5654' ~ RESOLUTION NO. 5654 ~ ' RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ESTABLISHING A POLICY AND PROCEDURES FOR THE SELECTION AND APPOINTMENT OF MEMBERS OF BOARDS AND COMMISSIONS The City Council of the City of Chula Vista does hereby resolve as follows: WHEREAS, Article VI of the Charter of the City of Chula Vista provides for the creation of boards and commissions to advise the City Council on various matters of importance to the operation of the City of Chula Vista and for the appointment of members to fulfill the functions of the boards and commissions thus created, and WHEREAS, it is recognized that said advisory boards and commissions constitute the most important link for the community and the advice provided by said boards and commissions greatly influences the way in which the City of_ Chula Vista is governed and in which it will grow and develop, and WHEREAS, the City Council feels that because all of the boards and commisions of the City are of such great importance, that the Council deems it advisable to establish a policy and procedures for the selection of members of said boards and commissions which would insure the selection and appointment of the most highly quali- fied and dedicated citizens in the City of Chula Vista. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista that the City Council does hereby establish the following policy and procedures for the selection and appointment of members of the boards and commissions which presently exist or may hereafter be created to advise and counsel the City Council of the City of Chula Vista: 1. The office of the Mayor and Chief Administrative Officer of the City shall maintain a supply of forms for distribution to all prospective .members of boards and commissions, which forms or appli- cations shall be sufficiently detailed so as to insure background information on those persons interested in being members of boards and commissions. 2. The application form shall provide for a statement of the applicant indicating his reason for being interested in the par- ticular board or commission to which he is seeking appointment as well as a statement of qualification for service on said board or commission. 3. Immediately upon receipt of an application form from a citizen desiring appointment to a board or commission, said form shall be forwarded to the office of the Mayor, and the Mayor shall acknowledge receipt of the form in writing to the applicant informing the applicant as to the current status of the need for the appointment of a member to the board or commission as indicated in the application, e.g., a vacancy presently exists or is expected to arise in the near future or a new appointment or appointments may be expected at the commencement of the next fiscal year and the City Council may be expected to act upon the filling of said vacancy or new appointment at some particular time. - 1 - 4. If the City Council has not taken action regarding an appointment to the board or commission to which the applicant is seeking within a ninety-day period from the date of receipt of the application, the Mayor shall again notify the applicant in writing of such fact and request a reaffirmation of the applicant's interest in serving on said board or commission. Such notification and request shall be repeated at ninety day intervals to and until the Council does take such action. 5. One week prior to the date of the meeting at which the City Council is to consider the selection and appointment of a member or members to a board or commission or boards and. com- missions, the Mayor shall notify in writing all of those who have current applications on file for selection or appointment to said boards and commissions of the fact that the City Council will con- sider selection and appointment on a specific date and request that the applicant be present for a personal interview with the City Council. The City Council shall attempt insofar as possible to personally interview all citizens desiring selection and appoint- ment to all of the boards and commissions of the City. 6. Immediately after the City Council acts to fill a vacancy or make an appointment to a board or commission, the Mayor shall notify the person thus selected and appointed in writing of the appointment and request that he be present at the succeeding Council meeting to be sworn in. The Mayor shall also notify all other persons who requested consideration for selection and appoint- ment to said board or commission of the action of the Council and again request a reaffirmation by said person of their continued desire to be appointed should a vacancy occur in the future or an appointment be required. BE IT FURTHER RESOLVED that it shall be the policy of the City Council of the City of Chula Vista in light of the great impor- tance and service of the boards and commissions of the City to encourage as many citizens as possible to undertake a more active interest and participation in their City government by requesting appointment to said boards and commissions. Further, the Council shall carefully weigh and evaluate all applications so as to select and appoint those persons it deems to be the most highly qualified at any particular time for appointment to a board or commission with the understanding that those persons who have not been so selected constitute a valuable reserve for possible service at a later date. Presented by Approved as form by .. "~~ homas D. Hamilton, Mayor - 2 - ~~ c~. George Lindberg, City ney --_-- . /- , ,1 /,- L 3! ,j ADOPTED AT'D APPROVED by the. CITY COLT~TCIL of the CITY OF CEULA VISTA CALIFORNIA, this 19 day of MAY , 19 7~ by the following vote, to-wit: AYES: Councilmen Scott, Hobel, Hamilton, Hyde, Egdahl 1`'AYES: Councilmen None ABSENT: Councilmen None ~~ Mayor of the Citv of Chula Vista ATTEST _ .._~c fi`~ ~~c~-[ u -(t-Et.-(' ~. _._ City Clerk STATE OF CALIFORNIA ) COliNTY OF SAP; DIEGO ) ss. CITY OF CHULA VISTA ) I, k;ENNETH D. CA~~IPBELL, City Clerk of the City of Chula Vista, Cali_ro~nia, DO HERB BY CERTIFY that the above and foregoing is a full, true and corre~ c.~n~~ ~~1 and that the same has not been amended or repealed, DATEn: City Cleric CC-552 y ~" ~`~~~~