HomeMy WebLinkAboutAgenda Statement 1973/06/12 Item 08' AGENDA ITEM NOa [g
CHULA VISTA CITY COUNCIL MEETING OF: U ~ ~ ~_ ~ ~: ~ ~ ~~~'
Resolution -
ITEM TI~'LE: Providing Authorization for the Cost Service Contract Agreement
with Cooperative Personnel Services, California State Personnel
Board
INITIATED BY: Director of Personnel
BACKGROUND:
The City of Chula Vista has been a party to a formal contract agreement
with the personnel and management consulting firm of Griffenhagen-Kroeger,
Inc. since July 1, 1968. In that time they have provided a valuable
service to the City in the areas of classification plan development, test
construction and resource documentation. The Testing Services division
of Griffenhagen-Kroeger, Inc. is terminating their operations effective
July 1, 1973 and will no longer be able to provide the necessary support
to the City's total personnel management effort.
Therefore, Cooperative Personnel Services (CPS), a division of the State
Personnel Board, has been contacted in order that they may provide the
necessary assistance to the City. The agreement between CPS and the City
of Chula Vista relates only to those services that are requested by the
City for normal and functional operation. Approval by Resolution to enter
into an agreement with CPS is recommended for immediate action.
In order that services may be initiated immediately, it is also necessary
to designate an appropriate staff member as authorized to enter into and
sign an agreement with the State of California, California State Personnel
Board, Cooperative Personnel Services Division. Appropriately, this
responsibility has been incumbent to the position of the Director of
Personnel, and it is recommended that the Council so order.
ATTACHED: Resolution [X~ Ordinance [ ] Agreement [X~] Plat [ ]
See EXHIBITS [~~] Noo 1 , 2
Financial Statement:..
No additional funding is required. Budget allocations for Fiscal Year 1973-74
encompass projected testing services.
Commission-Board Recommendation:
Department Head Recommendation:
Approve resolution as submitted.
City Manager Recommendation:
Recommend approval
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SAMPLE RESOLUTION
Excerpt from the minutes of the
exact legal title of Governing Body)
meeting held
(month-day-year)
On the recommendation of
(name and title)
it was moved by
(name and title)
and seconded by
(name and title
that
(name of staff member
title of staff member
be authorized to enter into and sign an agreement with the State of
California. California State Personnel Board, Cooperative Personnel
Services Division, for the purpose of performing examining services for
the
exact legal title of jurisdiction
The motion was carried, as indicated: Ayes Noes Absent
I certify that this is a true copy of a portion of the minutes of the
exact legs title of Governing Bodyj
of the
(exact legal title of jurisdiction)
dated •
month-day-year
Name and title of Board Secretary
or other authorized person)
xxxxzxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
Essential elements of the required Resolution are:
(1) Exact legal titles. and exact dates.
(2) Statement authorizing the agreement between the Governing Body and the
State of California.
(3) Brief statement of the service(s) to be performed under contract.
(4) Name and title of person authorized by the Governing Body to execute
the agreement.
(5) Certification by the Secretary or other authorized person that a
true copy of the Resolution has been provided.
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STATE PERSONNEL BOARD
Cooperative Personnel Services
INSTRUCTIONS
For the Completion of Standard Form Contracts and Resolutions
Authorizing Work to be Performed by Cooperative Personnel Services
Resolution Providing Authorization of the Contract
and Authority to Sign
If you wish to enter into a contract with the State Personnel Board, two elements
in addition to the signed contract are required by our legal division. These are:
(1) an action of your
into a contract f~
services; and
(2) an action of your
sign the contract
governing board approving the entering ' On the reverse
~r the performance of technical personnel Bide we have
provided a
sample of a
governing board authorizing a person to Board
in their behalf. Resolution.
NOTE: The person authorized by your governing board must be mentioned in the
Board Resolution by name and title.
Certified copies of both these actions (or they may be combined into one action)
must be attached to each co of the contract. (Please refer to the other aide of
this form for a sample resolution.
Corrections or Changes
Any additions, deletions or changes in the printed contract must be
initialed on each copy by the person authorized by your governing
board to sign the contract.
Return of Executed Contract
After your agency has affixed the authorized signature and attached the
required certified copies of governing board actions, send the contracts
to us. They will then be signed by the Executive Officer of the State
Personnel Board or hie authorized representative. Certain contracts also
require approval of the State Department of Finance. Upon final execution,
we will return a signed copy or copies to you for your files.
EXHIBIT I
12/72
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STATE OF CALIFORNIA
RONALD REAGAN, Go~e,~~~.r
CALIFORNIA STATE VERSONNEI BOARD
COOPERATIVE PERSONNEL SERVICES
171 7 H Street 714 W. Olympic Blvd.
So cromenro 95814 Los Anpsles 90015
,..1.
to ,~: ~~
Sacraiuento, California
June 25, 1973
Ms. Pamela A. Hanna
Deputy City Clerk
City of Chula Vista _
276 Fourth Avenue
Chula Vista, CA 92010 ~.~` ~
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Dear Ms. Hanna '
l
We are pleased to return to you the executed copies of the contracts
between your agency and the State Personnel Board for the following
services:
Technical
XX Examining
Very u1y yours
(Mrs.) Pat Okamoto
Office Supervisor
PO:km
2 Copies Enclosed
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