HomeMy WebLinkAboutReso 2000-091 RESOLUTION NO. 2000-091
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING FILING OF ENGINEER'S REPORT
BY THE CITY ENGINEER ON THE COST OF CONSTRUCTION
AND SETTING MAY 2, 2000, AT 4:00 P.M. AS THE DATE AND
TIME FOR A PUBLIC HEARING ON ASSESSMENT DISTRICT
97-01 FOR IMPROVEMENTS TO OXFORD STREET FROM
FOURTH AVENUE TO FIFTH AVENUE IN THE CITY OF
CHULA VISTA
WHEREAS, on October 28, 1997, pursuant to the Improvement Act of 1911, also known as
the 1911 Block Act, the City Council by Resolution No. 18759 awarded a contract in the amount of
$328,708 for Oxford Street improvements from Fourth Avenue to Fifth Avenue to MJC
Construction; and
WHEREAS, the work is now completed and improvements have been accepted by the City
Manager; and
WHEREAS, a resolution must now be approved to accept filing of the Engineer's report on
the cost of construction and to set the public hearing on the assessments; and
WHEREAS, accepting the Engineer's Report and setting a date for public hearing on the
assessments is the first step in finalizing the project and setting the assessments.
NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Chula Vista does
hereby accept the filing of the Engineer's Report by the City Engineer on the cost of construction as
set forth in Attachment E, a copy of which shall be kept on file in the office of the City Clerk.
BE IT FURTHER RESOLVED that the City Council does hereby set May 2, 2000, at 4:00
p.m. as the date and time for public hearing on the proposed assessments for the improvements to
Oxford Street from Fourth Avenue to Fifth Avenue.
Presented by Approved as to form by
Resolution 2000-09
Page 2
PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista,
California, this 21 st day of March, 2000, by the following vote:
AYES: Councilmembers: Davis, Moot, Salas, and Horton
NAYS: Councilmembers: None
ABSENT: Councilmembers: Padilla
S , Mayor
ATTEST:
Susan Bigelow, City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO )
CITY OF CHULA VISTA )
I, Susan Bigelow, City Clerk of Chula Vista, Califomia, do hereby certify that the foregoing
Resolution No. 2000-091 was duly passed, approved, and adopted by the City Council at a regular
meeting of the Chula Vista City Council held on the 21 st day of March, 2000.
Executed this 21 st day of March, 2000.
Susan Bigelow, City Clerk
ENGINEER'S
REPORT
ASSESSMENT
DISTRICT 97-1
Oxford Street Improvements
from Fourth Avenue to Fifth Avenue
March 8, 2000
On April 22, 1997 by Resolution No. 18645 the Chula Vista City Council accepted a petition signed
--~ by the affected property owners to form a special assessment district per the 1911 Block Act for the
construction of street improvements on Oxford Street between Fourth Avenue and Fifth Avenue.
The street improvements included widening the existing street to Class II Collector standards and
construction of pedestrian ramps, curbs, gutters, sidewalks, driveways, traffic signal modifications,
roadway striping and miscellaneous appurtenant structures.
Funding for this project was originally obtained from the Transportation Development Act (TDA)
and from the gas tax. The original project was to include asphaltic concrete (AC) sidewalks on only
the north side of the street. Staff proposed that Portland Cement Concrete (PCC) sidewalks be
constructed on both sides of the street. The assessment district would fund the difference in cost
between the construction of AC sidewalk on one side of the street and PCC curb, gutter and
sidewalk and driveway aprons on both sides of the street. This amount was estimated to be $31,858.
A balloting process was conducted in June 1997 in accordance with Proposition 218, which
apportioned the $31,858 among the property owners based on front footage on Oxford Street. A
weighted vote of 88.52% (based on financial responsibility) supported the formation of the
assessment district,
The original project estimate, which was performed on March 23, 1995, assumed that an AC
sidewalk would be constructed on only one side of the street and included the following items which
related to the assessment district:
,--- TABLE 1
COST ESTIMATE FOR AC SIDEWALK AND RELATED WORK
Bid Item I Quantity I Unit Price I Total Cost
5-foot wide AC Sidewalk 800 LF $15.00/LF $12,000
Pedestrian Ramps 3 EA $1,100 EA $3,300
PCC Driveways 1,500 SF ! $5.00/SF $7,500
Curb and Gutter 800 LF $12.00/LF $9,600
AC Berm 400 LF $7.00/LF $2,800
FOTAL $35,200
Note that there are other cost items which would relate to the sidewalk area, such as removal of
existing improvements and grading. These are not being included for the comparison because: 1)
The bid items in the contract were done on a lump sum basis and included areas outside the
boundaries of the sidewalk, therefore making them not directly comparable; and 2) The use of PCC
sidewalk vs. AC sidewalk would not be relevant in determining the cost for these items.
The above items were part of an estimate which assumed a total budget of $310,000, with a
construction contract cost of $222,000. The revised estimate, performed in December 1995, used
an estimated contract amount of $343,068, a total contraction amount of $405,500, and a total
project cost of $500,000. In addition to the PCC sidewalk, this estimate included additional
roadwork, traffic signal and utility relocation costs not in the original estimate.
The construction contract was awarded to MJC Construction in the amount of $328,708 plus $32,670
in contingencies on October 28, 1997 by Resolution # 18795. The final financial audit for this
project is shown in Table 2, Financial Statement, fmalized in January 2000. As shown in the Table,
the total an~ount paid to the contractor for this project was $337,966.23. However, the total
construction cost was $385,696.57 due to the cost to relocate water mains and laterals. The total
project cost was increased to $562,149.15 due to the high cost of design and construction (by City
staff) on this project. The increased water line relocation costs and City staff costs does not affect
the assessment district, since these kinds of costs are paid by the City in accordance with the City' s
policy on participating in 1911 Block Act Assessment Districts, No. 505-01.
The last progress report prepared by the construction contractor for this project is included as Table
3, Monthly Progress estimate dated September 10, 1998. The following items (no. 6 through 10)
should be used for comparison with the original estimate relating to AC sidewalks:
TABLE 4
COST SUMMARY FOR PCC SIDEWALK AND RELATED ITEMS
Bid Item ] Quantity I Unit Price I Total Cost
6" PCC Type G Curb and Gutter 1,164.50 LF $12.00/LF $13,974.00
4" PCC Sidewalk and Slabwork 9,796 SF $2.25/SF $22,041.00
~6" PCC Driveway Approach 13,280.75 SF $3.25/SF $43,162.44
Pedestrian Ramp Type A 2 EA $975.00/EA $1,950.00
Asphalt Concrete Pedestrian Ramp 2 EA $400.00/EA $800.00
TOTAL $81,927.44
The difference between the total actual cost of $81,927.44 related to the construction of curb, gutter
and sidewalk and the estimated cost of $35,200 for constructing the asphaltic concrete sidewalk
originally included in this project is $46,727.44. This is somewhat higher than the original estimated
difference of $31,858. It is recommended that each property owner be assessed for the lesser of the
3
TABLE 2
FINANCIAL STATEMENT
Oxford Street Improvements, Between Fourth and Fifth Avenues
I. Appropriated Funds
Total I ............. $566,278.00
II. Contract Amount as Awarded on Council Agenda Statement
a) Award Amount $328,708.00
b) Contingencies $ 32.670.00
Total II ............ $361,378.00
III. Actual Expenditures
Construction:
a) Contract work (MJC Construction)
1 ) Original Contract $328,708.00
2) Adjustments to Contract Quantities $ 5.365.00
Adjusted Contract Amount ..................... $334,073.00
3) Change Orders $ 3.893.23
Total Paid to Contractor ........................ $337,966.23
b) Other Expenses
6) City's share of Relocation Costs of Water Main/Laterals
(To SweetwaterAuthority). $ 47,217.84
7) Testing Expense (Soils) $ 512.50
Other Expenses Total .......................... $ 47.730.34
Construction Cost Subtotal .................... $385,696.57
c) Staff Costs $176.452.58
Inception to 6/30/99 (latest available report)
Total III ............ $562,149.15
amount on the June 1997 ballot or their share of the cost difference, with the amounts on individual
"' ballots as a maxim tun. This course of action is recommended because the difference ($14,869.44)
is a relatively minor amount for the City to absorb compared to the total project cost of $562,149.17
and because going through the balloting process again would probably be controversial and have an
uncertain outcome.
One additional item which needs to be addressed is the sewer lateral cost, which totals $21,630. Out
of the total 309 linear feet (LF) of laterals, 57 LF (or $3990) was required to replace existing laterals,
while 252 LF ($17,640) was expended to provide laterals for properties without sewer service.
During the design process City staff proposed that the cost of new sewer laterals for properties
without sewer service be included with the assessment district payments. However, the cost of these
laterals was not included in the amounts on the ballots, and no written agreement was entered into
with any of the property owners. Therefore, the cost of the five laterals (on four parcels) cannot be
included in the District. It is recommended that this cost be recovered through the customary sewer
lateral fee charged at the time that a building permit or plumbing permit is obtained.
Based on the purpose of this assessment district, it is recommended that the cost be distributed
among all property owners based on the front footage of the property owners on Oxford Street. The
improvements provided by this project are along the frontage of these properties along Oxford Street.
It would not seem equitable to assess properties with improvements included in Table 1 at a lower
rate than residents which were not scheduled for improvements according to the original design.
Since it can be argued that each resident will benefit by the improvements provided by the entire
--- project (street widening and repaving; curbs, gutters and sidewalks; driveway aprons) based on the
length of the property facing Oxford Street, this method of apportionment is recommended.
The apportionment rate was derived by by dividing the total linear footage of full improvements
(1913.7 linear feet) into $46,727.44. This results in a rate of $24.4173 per linear foot. The resulting
amount associated with each property is shown in Table 5 for the parcels indicated on Exhibit A.
Each property has only been assessed for the length of full improvements, not necessarily for the
width of the lot. This is particularly relevant for comer properties. These figures are given in the
column labelled "Total Cost". This column was then compared to the amounts included on the
ballots, as shown in the column, "Ballot Assrot Total".
Each property owner will be assessed for a value which represents the lower of the two columns.
This value is shown in the column labelled "Actual Assessment". For most properties the amount
shown on the ballot was the lower of the two. However, for three properties the amount in the "Total
Cost" column was lower. The total assessment to properties was therefore reduced from $31,858
to $30,809.
Two additional columns have been included to provide information on new sewer laterals installed
as part of the Capital Improvement Project. The length of each sewer lateral is shown in the "Sewer
Lateral" column. Note that "N/A" is indicated under the entries for 459 and 465 Oxford Street. In
these situations, existing laterals which were damaged or interfered with the new improvements
4