HomeMy WebLinkAboutAgenda Statement 1972/09/26 Item 07agenda item no. 7
september 26, 1972
resolution 6611
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St.affi Cornmentary on Aq~ nd~z Item tJO. 7
C:ll'LA `ti~I.Lr~:°~ CI'I'Y COtiTCII° TTr_,I~TING OI, Septcm'r~~zr 26, _1972
Item `t'itle: Resolution - Accepting Bids a.nd Awarding Contract for the.
Construct.ioz~ of Traff~_c Signals, St~r_~eet Improvements and
Drainage E'ar._i..7_ities at the Intersect=:i.ons of Broadway and H Street
Broadway and E Street and F'ourtTi Avenue and C Street - Gas Tax
Initi_ar_ed 1>y: Projects #1.32, #136 and #137
Director of Public. Lro'orks/City Engineer .~..
AttacJ~eh .is a ropy of ?'cso] ut~.on j X J Ordir.ancc~ ~ ~~rz-,~,^r,~~T,~ I 1 Pl~:t L )
Backgr: c~und
The Director of F~ublic bw7orks received formal bids at 11:00 on September 19,
1972 a_n the Couzicil Chambers for Gas Tax Projects #132., #136 and #137, which
were bid as one contract. This contract includes the i.nstallaticn of traffic
signals, street improvements and drainage facilities at three major i.r.ter-
sections : 13road~eay and tI Street, Broadway azid E Street and Fourth Avenue and
C Street. The .list of bidders and their accompanying bid amounts are listed
below. The low bid of $165,984.45, submitted by Perry Electric, is 2.490
above the engineer's estimate of $161,948.35.
Perry Electric $]_65,984.45
Arrow Electric $1.72,918.10
R. E. Hazard $174,869,15
Griffith Camp any $177,168.10
Daley Corporation $178,696.25
As iz~di.csted in the financial statement, a total of $183,600 has been budgete
for Gcv:3 Tax Projects #132, #136 and #137. Of this amount $40,809.82 has been
expended for new signal controllers thus leaving a total unencumbered b~~.lance
of $141,"790.18. A total of $176,OG0 in Gas ~'ax funds is needed to cover the
cost of the contract, utility relocation ar~d extra wor3t, Additional Gas Tax
funds ar_e needed in the amount of $33,209.82 to complete the projects.
Additional financing of Gas Tax projects #132, #136 and #137 can be ac-
complished by transferring $33,209.82 of available funds from other approved
Gas Tax projects or by appropriating additional Gas Tax funds from un-
encumbered Gas 7'ax reserves. This would provide a funded total of $216,809.8
for Gas Tax Projects #132, #136 and #137, including the $40,809.82 already
expended for controllers.
Financial
Statement:
See supplemental sheet.
Comn~~_ s s ion-Board
Recommendation:
N.A.
Department 1]ead
Recommendation:
See supplemental sheet. :
See EXHIBITS ~ X) No. 1
City ?9ana~~e1°
Recommendation : C~ticur
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~GI~ND.4 I'I'EF,9 I~0. '7
Supplemental Sheet
F'INTiNCII~.I, SZ'.~?1i.
Gas `1'ax
T,ro-ject
Ga: r`ah Funds
Gas Tax Funds ,
Unencumbered
No, i3udcsc~i;ed ~ F?xpc~nded Balance
132 $ 49,000 $13,617.79 $ 35,382.21
136 :~ 06,100 $1.3,676.86 $ 52,423.14
137 $ 68,560 $13,515.17 $ 54,984.83
$]_f3:rEi00 ~ $40,809.&2 $142,790.18
Lowest ~~esl~onsible bid $165, 984 , 45
t7t~.lit~~ relocation cost 1,740.00
Extra ~-~.rrk (contingenc~,es) 8,275,55
X176,000,00
Uzzencur:_T~ered bal~~nce ,790.18
-142
_
Additional authorized expenditure ~ 33,209.82
DEPARTiiE11`i' HEf~D RECOMMENDATION :
1. Accept bids and award contract to Perry Electric ($165,984.45).
2. Appropriate and authorize the additional expenditure of Gas Tax
funds iz~ the amount of $33,209,82.
3. Authorize the Mayor to execute the contract on behalf of the City.
4. Authorize Director of Public D~orks to approve change orders
up to t7ie aggregate sum of $8,275.00, applicable to Gas Tax
Projects #132, #136 and #137, each such order limited to
$1,000 0~ less, and none to affect the scope of the work.
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