HomeMy WebLinkAboutReso 2000-030 RESOLUTION NO. 2000-030
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING THE SIDE LETTER TO THE 1998-
2001 CVEA MOU - "PROFESSIONAL ENRICHMENT"
WHEREAS, during the negotiation process with the Chula Vista Employees' Association
(CVEA) in June, 1998, it was agreed, via side letter, to reopen the MOU to address the issue of
Professional Enrichment; and
WHEREAS, as a result, CVEA and Human Resources management developed the
Administrative Policy, attached hereto and incorporated herein by reference as if set forth in full.
NOW, THEREFORE, BE IT RF~OLVED the City Council of the City of Chula Vista does
hereby approve the Side Letter to the 1998-2001 CVEA MOU - "Professional Enrichment."
Presented by Approved as to form by
Resolution 2000-030
Page 2
PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista,
California, this pt day of February, 2000, by the following vote:
AYES: Councilmembers: Davis, Padilia, Salas, and Horton
NAYS: Councilmembers: None
ABSENT: Councilmembers: Moot
Sh ayor
ATFEST:
Susan Bigelow, City Cler~
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO )
CITY OF CHULA VISTA )
I, Susan Bigelow, City Clerk of Chula Vista, California, do hereby certify that the foregoing
Resolution No. 2000-030 was duly passed, approved, and adopted by the City Council at a regular
meeting of the Chula Vista City Council held on the 1't day of February, 2000.
Executed this 1st day of February, 2000.
Susan Bigelow, City Cler~
R2000-030
City of Chula Vista
Administrative Policy
CVEA 5upplementol Ttoinin9 ond
beveloRment Funds
Vision:
¢ To provide financial assistance to employees to continue their
educational and professional development
v' To encourage employees to continue to improve knowledge and
skills
1. Prognam Mission
The mission of the Supplemental Training and Development Funds
(STD F) for CVEA is to provide opportunities for new learning,
professional development and personal growth, which will supplement
programs and training provided by the City and City departments.
2. Program Guidelines
2.1 CVEA represented employees are encouraged to participate in
the 5upplemental Training and Development Funds program.
2.2 A fund of $22,500 will be established each fiscal year to be
accessed only by CVEA represented employees. This amount is
subject to negotiation with the City. This policy is governed by
the language in the CVEA MOU: ARTICLE 2.1:1; HEALTH Alxlb
WELFARE: ZZ/. Additional Benefits; B. Supplemental Training
and Development Funds.
2.3 All funds will be provided on a reimbursement basis, unless
otherwise stated in documentation from Human Resources.
2.4 Funds will be distributed on a first come, first served basis.
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City of C:hula Vista
Administrative Policy
CVEA 5ul 91 m n o/ Training and
bevelogment Funds
2.5 In order to provide maximum available funds for all
represented employees throughout the fiscal year, half of the
total available funds will be available from ,Tuly 1 to Dec 321.
Any unused funds from that first 6 months will be combined
with the remaining half of the total funds, for o total available
balance from ,Tanuary 1 to ,Tune 30.
2.6 This program shall be in compliance with the IR5 guidelines for
Employer-Provided Educational Assistance.
2.7 Employees may receive up to a maximum of $600 in 5TDF in
any one fiscal year.
The maximum reimbursement from ,Tuly 21 to December 31
will be $300 per employee.
2.8 Funds paid to the employee from 5TDF may be reportable as
part of the gross income of the employee.
3. Appropriate Uses of Funds
3.21 5TD F may be requested for reimbursement for expenses
associated with the following:
3.1.1 5eminars and Training Programs
3.21.2 Undergraduate Tuition (requires proof of completion with a
"C" or better grade)
3.21.3 Mandatory college costs such as Health Fees
3.21.4 Course required textbooks
3.21.5 Professionally related dues
3.21.6 Professional licensing
3.1.7 Mileage
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City of Chule Vista
Administrative Policy
CVEA Supplemental Troinin9 and
bevelopment Funds
3.2 5DTF May not be used for:
3.2.1 6raduate Level College programs
3.2.2 Education involving sports, games, or hobbies unless the
education has a reasonable relationship to the employees
field of work or is required for a degree program.
3.2.3 Meals
3.2.4 Lodging
3.2.5 Transportation (Airfare, Train, Taxi, 5hurtle, etc)
3.2.6 Tools or Supplies
3.3 Refund of reimbursement will be required by employee if:
3.3.1 The employee does not attend the intended Training or
Seminar
3.3.2 Proof of completion of the class with a grade of "C" or
better is not provided to Human Resources at the
completion of the course.
3.3.3 In such cases, the Employee will to reimburse the City for
any funds received related to that Course, seminar etc.
4. Approval Process
4.1 All requests for use of 5TDF shall receive approval prior to
the event, training or any commitment of funds.
4.2 Employees shall complete the appropriate form requesting
reimbursement, including all requested information, sign and
date form and attach original receipts.
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City of Chula Vista
Administrative Policy
CVEA 5u9918mentol rroinin9
DevsIopmsnP Funds
4.3 Form shall be presented to immediate Supervisor for approval,
and then forwarded to Department Head or Department
Designee for signature authorizing department support.
4.4 The intent is to share information openly between employees
and supervisors on requests and desires for learning
opportunities.
4.5 Any questions on appropriateness of request may be forwarded
to Human Resources/Training and Development Manager.
4.6 Forms opproved by the Department Head or Designee shall be
forwarded to Human Resources/Training and Development
Division.
4.7 Forms which have been approved by the Department Head or
Designee and which meet the guidelines of the program, and
for which funds are available will be approved by the Manager
of Training and Development.
4.8 Appeal of requests for reimbursement which have not been
approved by the Department Head or besignee may be
forwarded to Human Resources, Training and Development
Manager for a final decision. Decisions made at this level shall
be final.
4.9 Upon final approval, the request for reimbursement shall be
prepared by the Training and Development Division and
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City of Chula Vista
Administrative Policy
CVEA 5upplementol rroining ond
bevelopm~nt Funds
submitted to Finance fop payment. Requests received shall be
processed as quickly as possible.
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