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HomeMy WebLinkAboutReso 1972-6327'. RESOLUTION N0,6327 ~~ RESOLUTION OF THE CITY COLINCIL OF THE CITY OF C13ULA VISTA ESTABLISF~ING A POLICY FOR CONSIL'ERATION OF REQUESTS FOR FUNDING BY PRIVATE ORGANIZATIONS OR INDIVIDUALS The City Council of the City of Chula Vista does hereby r~>~olve as follows: WE-IEREAS, the City Council of the City of Chula Vista is from time to time requested to lend financial assistance to private organizations or individuals in carrying out programs or activities deemed. to be beneficial to the interests of the citizens o.f_ the community of Chula Vista and therefore constituting a municipal purpose allowing the expenditure of public funds therefor, and WHEREAS, the City Council desires to promulgate a policy to assist the Council and private organizations or individuals in considering requests for said funding. NOTrJ, THEREFORE, BE IT P,ESOLVED that the City Council of the City of Chula Vista. does hereby adopt the following policy: 1. The City will only fund a legally constituted non-profit corporation completely directing, and in complete control of., its own affairs through its own officers or members. The .f.unctions or services to be perfcrmed must be of. a nature that the interests of the City are better served by an agreement arrange- ment with a private organization than by per.f_ormance of the services or functions by the City. 2. Financial support of individuals shall not be approved unless they are citizens of Chula Vista and the purpose o_f or reason. .f_or support serves a specific, tangible benefit to the City of Chula Vista. 3. All organizations or individuals must, prior tc submitting a request. for funding by the City Council, submit in writing to the City Clerk a. declaration signed by a responsible officer of the organization or by the individual making the request that said organization or individual does not engage in any discriminatory practices either de jure or de facto and that they fully support the national policy of racial and ethnic equality. 4. Requests for funding by private organizations/ individuals shall be submitted on cr before the last Monday in the month of February of each year and must be accompanied by: A detailed operatincr buc7.get showinq_ the source of revenues f_or operations and th.e nature of all proposed expenditures by object; an audited financial statement covering the organizations' last complete fiscal year relating actual revenues and expenditures to the budget estimates for that year and indicating any operating surplus or deficit; and a statement outlining the proposed program of_ the organ- ization for the year for which support is being requested. -1- + ~ +III' 5. All requests f_or support by private organizations/ individuals will be referred to the City Manager for his analysis and recommendation. The City Manager will review requests in the light of the contribution to the service rendered by the organization/individual towards the achievement of community goals. F. No expenditure may be made out of any appropriation until a written agreement setting out the terms and obligations of the parties has been consumated. The agreement will specify in detail the services or func- tions to be performed, the nature of the reimbursement schedule and financial reporting requirements. 7. All agreements will provide that any organization/ individual receiving financial support .f..rom the City agrees that the City will be permitted to inspect all books and records of the private organization/individual and to perform audits the City reasonably desires. 8. All agreements will provide that the organization will obtain,. unless exempted by the Director of Finance, an audit by a Certified Public Accountant upon the resignation, retirement or discharge of its executive director or other m.anaginq agent or a majority change in the membersYiip of the Loard of Directors, and that a copy o.f that audit shall be filed with the City before any further City funds are released to the organization. 9. P.11 agreements will provide for the City_ tc with- hold funds from the organization/individual and to terminate its entire obligation upon rioti.ce to the organization/individual if the organization/individual violates any of the terms of the agreement or for other good cause shown not related to a violation of. the terms of_ the agreement. The City Manager shall thereafter notify the City Council of. the notification of termi- nation made to the orcranization/individual. 10. All present agreements which do not conform to the provisions of this policy shall be revised to so conform as soon. as legally possible after the adoption of this policy. Presented by Approved as to form by John R. Thomson, City Manager r? ~ `~.; ~'~ ~ ~,~~~ George D. Lind erg, City Attorn y -2- ~ ~ i , ~ ~,- ADOPTED AND APPROVED BY THE CITY COUNCIL OF T'_~iE CITY OF CHULA VISTA, CALIFORNIA, this 25th day of January 197, by the following vote, to-wit: AYES: Cauv~cti~mev~ Scott, Hobel, Hamilton, Hyde, Ectdahl NAYES : Cain c~.2mev~ none ABSENT: Cau~.c~.~mev~ none ~ ~ ~ ~~ ayah a~ ~ e C~.~y a~ Chu.2a V~~S~ ~'? ~~~ ATTEST ,~ j ~ C~~y en 5~~~.^E OF CALIFORNIA ) C~~ivTY OF SAN DIEGO ) ss . CITY OF CHULA VISTA ) I, J~NNI~ Mo ~ULASZ, C~.~y C2enf~ a~ the C~.~y any China V.~~S~a, Ca.~~,~anv~.~.a, ~U H~R~T3y C~RTI~y ~Gca~ the abave a~.d ~an.eyativ~y ~.~ a ~u~2 ~tc.ue avid carcnec~ cad y a ~ avid ~ha~ ~G~e dame hay v~a~ beep. amev~ded ah ne~ea2ed~ I~AT~~: C,~~ y C~2en ~. ~-~ y